Oak Creek Building HVAC Improvements

Agency: Oregon State University
State: Oregon
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date: Mar 23, 2020
Due Date: Apr 14, 2020
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Contact information: Please Login to View Page
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Description
Oregon State University (“OSU” and/or “Owner”) is conducting a competitive Comprehensive Reserve Invitation to Bid (ITB) process to retain ONE (1) General Contractor for the Oak Creek Building HVAC Improvements project (the “Project”).

The Oak Creek Building HVAC project primarily addresses the heating system. The current steam boilers are outside of their serviceable life and will be replaced with (3) high efficiency hot water boilers. The heating water piping, (60) fan coils for hydronic heating, (22) unit heaters, (2) heating coils, and (3) convectors will all be new, as well as (3) new primary pumps and (2) secondary pumps. Cooling will be added to (2) conference rooms 103 & 201, these will be VRF units. Project abatement will be addressed prior to construction.
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Details
Procurement Type:
Solicitation Number:
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Attachment Preview

INVITATION TO BID (ITB) #2020-003145
OAK CREEK BUILDING HVAC IMPROVEMENTS
ISSUE DATE: March 23, 2020
MANDATORY PRE-BID CONFERENCE: March 31, 2020
between 9:00 AM and 12:00 PM at the Oak Creek
Building (3015 SW Western Blvd. Corvallis, OR 97331)
BID DUE DATE/TIME: April 14, 2020 at 2:00 PM PT
via electronic bid submission to bids@oregonstate.edu
Question Deadline April 7, 2020 5:00 PM PT
PROJECT NUMBER: 2119-18
CONTRACT ADMINISTRATOR:
Matt Hausman, Construction Contract Officer
Construction Contracts Administration
Oregon State University
644 SW 13th St.
Corvallis, OR 97333
Email: ConstructionContracts@oregonstate.edu
AWARD DECISION APPEALS:
Hanna Emerson, Construction Contracts Manager
Construction Contracts Administration
Oregon State University
644 SW 13th St.
Corvallis, OR 97333
Phone: (541) 737-7694
Email: hanna.emerson@oregonstate.edu
It is the Bidder’s responsibility to continue to monitor the OSU Business and Bid Opportunities website for Addenda.
Failure to acknowledge any Addenda on the Bid Form may cause your Bid to be considered non-responsive.
OSU standards and policies govern this solicitation (Procurement Thresholds and Methods, Procurement Solicitations
and Contracts) unless otherwise referenced or stated.
ITB NO. 2020-003145 – OAK CREEK BUILDING HVAC IMPROVEMENTS
DUE DATE/TIME: APRIL 14, 2020 AT 10:00 PM PACIFIC TIME
PAGE 2 OF 9
1.0 INTRODUCTION
1.1 Oregon State University (“OSU” and/or “Owner”) is conducting a competitive Comprehensive Reserve Invitation
to Bid (ITB) process to retain ONE (1) General Contractor for the Oak Creek Building HVAC Improvements project (the
Project”).
PLEASE NOTE THE FOLLOWING:
PRE-BID CONFERENCE – The Mandatory Pre-Bid Conference is scheduled between 9:00 AM and 12:00 PM PT on March 31,
2020. The time range is being provided in order to adhere to OSU’s social distancing requirements. As such, firms are
asked to limit the number of attendees. Should too many attendees arrive at the same time there could be a delay in
starting the site visits in order to allow adequate spacing.
In addition, all questions will need to be submitted via e-mail to constructioncontracts@oregonstate.edu in order to assure
they are addressed given the potential for firms to be at various stages of the site visit through the time range.
OSU WILL ONLY BE ACCEPTING SEALED BIDS ELECTRONICALLY.
Bids are to be submitted to bids@oregonstate.edu by the Due Date/Time. A virtual Bid Opening will take place via Zoom
following bid closing. Information to access the Bid Opening is provided below:
Naming convention details for the e-mail submission are as follows:
E-Mail Subject Line – ITB 2020-003145 Oak Creek Building HVAC Improvements – FIRM NAME
Uploaded document – One (1) pdf titled the same as listed above.
BID OPENING VIA ZOOM
Join Zoom Meeting
https://oregonstate.zoom.us/j/514180915
Phone Dial-In Information
+1 971 247 1195 US (Portland)
+1 301 715 8592 US
+1 253 215 8782 US
Meeting ID: 514 180 915
Join by Polycom/Cisco/Other Room System
514180915@zoomcrc.com
Oregon State University is seeking bids only from firms accepted into OSU’s 2019-2023 Construction Related Services
Reserve Contracting Program.
Firms not currently in the Construction Related Services Reserve Program can apply for entry into the program by
responding to the RFQ contained at the following link: https://bid.oregonstate.edu/
Page 2 of 9
ITB NO. 2020-003145 – OAK CREEK BUILDING HVAC IMPROVEMENTS
DUE DATE/TIME: APRIL 14, 2020 AT 10:00 PM PACIFIC TIME
PAGE 3 OF 9
1.2 Background. Founded in 1868 as Oregon’s land grant institution, OSU serves the state, the nation and the world
as a premier 21st-century research university. OSU is committed to exceptional research, discovery, innovation and
engagement — and to integrating its research and engagement mission with the delivery of a high-quality, globally
relevant and affordable education for the people of Oregon and beyond. OSU is one of only two land, sea, space and sun
grant universities in the U.S. and is the only university in Oregon to have earned both Carnegie Classifications for Very
High Research Activity and Community Engagement.
The university’s 570-acre main campus is located in the city of Corvallis, a vibrant college town of nearly 58,000 in the
heart of Western Oregon’s Willamette Valley. Corvallis consistently ranks among the safest, most highly educated and
greenest small cities in the nation.
1.3 Location. This building was originally constructed in 1954 by the Oregon Board of Forestry and was named the
Oregon Forest Research Center. Oregon State’s Forest Products Lab relocated here in 1957. In 1961 the building and
research functions were transferred to the Board of Higher Education. With the opening of Richardson Hall in 1999, the
College of Forestry relocated faculty and many lab functions to the new location. The office spaces have since been
occupied by facilities services while lab spaces have provided locations for other research programs.
1.4 Summary of Work. OSU is soliciting bids from firms on the OSU 2019 Construction Related Reserve Contracting
Program for the Oak Creek Building HVAC Improvements project.
The Oak Creek Building HVAC project primarily addresses the heating system. The current steam boilers are outside of
their serviceable life and will be replaced with (3) high efficiency hot water boilers. The heating water piping, (60) fan
coils for hydronic heating, (22) unit heaters, (2) heating coils, and (3) convectors will all be new, as well as (3) new
primary pumps and (2) secondary pumps. Cooling will be added to (2) conference rooms 103 & 201, these will be VRF
units. Project abatement will be addressed prior to construction.
2.0 SCHEDULE
Solicitation Issue Date
Mandatory Pre-Bid Meeting/Site Visit
Question Deadline
Solicitation Revision Request Deadline
Final Addendum Deadline (if necessary)
Bid Due Date/Time
March 23, 2020
March 31, 2020 between 9:00 AM and 12:00 PM PT
April 7, 2020 5:00 PM PT
April 7, 2020 5:00 PM PT
April 10, 2020
April 14, 2020 2:00 PM PT
The following dates are tentative and subject to change without notice:
Notice of Intent to Award
April 17, 2020
Estimated Contract Execution
May 1, 2020
Estimated Notice to Proceed
May 1, 2020
Estimated Substantial Completion
October 12, 2020
Estimated Final Completion
November 12, 2020
Page 3 of 9
ITB NO. 2020-003145 – OAK CREEK BUILDING HVAC IMPROVEMENTS
DUE DATE/TIME: APRIL 14, 2020 AT 10:00 PM PACIFIC TIME
PAGE 4 OF 9
3.0 QUESTIONS, SOLICITATION REVISION REQUESTS, CHANGE OR MODIFICATION
3.1 Questions
3.1.1 If a Bidder is unclear about any information contained in this document or its exhibits (Project, scope,
agreement terms, etc.), they may submit those questions for formal clarification to the Contract Administrator
at any time prior to the Question Deadline listed in Section 2.0 of this ITB.
3.1.2 All questions and contacts with Owner regarding any information in this ITB must be addressed either in
writing or email to the Contract Administrator, unless otherwise stated in this ITB document at the address or
email listed in this document no later than the Question Deadline listed in Section 2.0 of this ITB.
3.1.3 Any clarification provided by the Owner for this ITB or the documents included as exhibits to this ITB shall
be made by a duly issued Addendum. The Owner will not be responsible for any other explanation or
interpretation of this ITB or the documents included as exhibits to this ITB nor for any other approval of a particular
manufacturer's process or item.
3.2 Solicitation Revision Requests
3.2.1 Bidders may submit a written request for change of particular solicitation provisions and/or contract terms
and conditions to Hanna Emerson, Construction Contracts Manager at the address or email listed in this
document. Such requests for change shall be received no later than the Solicitation Revision Deadline listed above.
3.2.2 Such requests for change shall include the reasons for the request and any proposed changes to the
solicitation provisions, specifications and/or contract terms and conditions.
3.2.3 Requests for contract terms and conditions revisions may not be considered if request(s) are not received
by the Solicitation Revision Deadline.
3.3 Change or Modification
3.3.1 Any change or modification to the specifications or particular solicitation provisions will be in the form of
an addendum to the ITB and will be made available to all firms. It is the responsibility of each firm to visit the
website and download any addenda to this ITB. No information received in any manner different than as
described herein shall serve to change the ITB in any way, regardless of the source of the information.
4.0
PUBLIC RECORD
Owner will retain this ITB and one copy of each bid received, together with copies of all documents pertaining to the award
of a contract. These documents will be made a part of a file or record, which shall be open to public inspection after
Owner has announced its intent to award a contract. If a bid contains any information that is considered a trade secret
under ORS 192.345(2), you must mark each trade secret with the following legend: “This data constitutes a trade secret
under ORS 192.345(2), and shall not be disclosed except in accordance with the Oregon Public Records Law, ORS Chapter
192.”
The Oregon Public Records Law exempts from disclosure only bona fide trade secrets, and the exemption from disclosure
applies only “unless the public interest requires disclosure in the particular instance.”
Page 4 of 9
ITB NO. 2020-003145 – OAK CREEK BUILDING HVAC IMPROVEMENTS
DUE DATE/TIME: APRIL 14, 2020 AT 10:00 PM PACIFIC TIME
PAGE 5 OF 9
Therefore, non-disclosure of documents or any portion of a document submitted as part of a proposal may depend upon
official or judicial determination made pursuant to the Public Records Law.
In order to facilitate public inspection of the non-confidential portion of the proposal, material designated as confidential
shall accompany the proposal, but shall be readily separable from it. Prices, makes, model or catalog numbers of items
offered, scheduled delivery dates, and terms of payment shall be publicly available regardless of any designation to the
contrary. Any proposal marked as a trade secret in its entirety shall be considered non-responsive and shall be rejected.
5.0 FORM OF AGREEMENT
A sample copy of the Construction Services Reserve Supplement is included as an exhibit to this ITB. The sample
contract may contain certain notes or alternative provisions. Those alternative provisions will be included at the sole
discretion of the Owner.
6.0 BUREAU OF LABOR AND INDUSTRIES (BOLI) PREVAILING WAGES
In compliance with Oregon Prevailing Wage Law, the following is incorporated into this ITB:
The Contractor and all subcontractors shall comply with the provisions of ORS 279C.800 through 279C.870, relative to
Prevailing Wage Rates (PWR) as outlined in Sections C.1 and C.2 of the General Conditions. The resulting Contract is subject
to the following BOLI wage rate requirements, which are incorporated herein by reference:
6.1 January 1, 2020 PWR Apprenticeship Rates
6.2 February 1, 2020 PWR Amendments
6.3 January 1, 2020 Prevailing Wage Rates for Public Works Contracts in Oregon
6.4 July 1, 2018 Definitions of Covered Occupations for Public Works Contracts in Oregon
These BOLI wage rates are available here: https://www.oregon.gov/boli/WHD/PWR/Pages/pwr_state.aspx.
7.0 INSTRUCTIONS TO BIDDERS
7.1 Summary of Work. The Work contemplated in this document shall be for the Owner in connection with
the Project described in the Summary of Work in Section 1.0 of this document.
7.2 Pre Bid Conference and Examination of Site Conditions
7.2.1 Before submitting a Bid, if required by this ITB, the Bidder shall attend the mandatory Pre-Bid
Conference, which may include a site examination. Attendance will be documented utilizing a
combination of checking in and an email to the Contract Administrator. Prime bidders will be required to
check in on-site and follow up with an email to the Contract Administrator no later than 5 PM on the day
of the Pre-Bid Conference.
7.2.2 In any event, the Bidder shall examine the Work site to ascertain its physical condition. Failure to
comply with this section will not release Contractor from entering into the Contract nor excuse Contractor
from performing the Work in strict accordance with the terms and conditions of the Contract Documents.
7.2.3 The Bidder shall be responsible for being fully informed as to the quality, quantity and sources of
supply of the materials listed within the documents included as exhibits to this ITB.
Page 5 of 9

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