Nutrition Services Commercial Kitchen Parts and Supplies

Agency: Houston Independent School District
State: Texas
Type of Government: State & Local
NAICS Category:
  • 238290 - Other Building Equipment Contractors
  • 423440 - Other Commercial Equipment Merchant Wholesalers
  • 561720 - Janitorial Services
  • 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date: Nov 28, 2023
Due Date: Dec 8, 2023
Solicitation No: 24-08-06
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Bid Information



Type
RFP
Status
Issued
Number
24-08-06 Addendum 2 (Nutrition Services Commercial Kitchen Parts and Supplies)
Issue Date & Time
11/3/2023 04:00:01 PM (CT)
Close Date & Time
12/8/2023 04:00:00 PM (CT)
Time Left
9 days 22 hours 15 minutes 37 seconds
Notes


REQUEST FOR PROPOSALS (RFP)


INVITATION FOR VENDOR RESPONSE



Dear Vendor,


The Houston Independent School District is interested in receiving proposals from qualified individuals and/or organizations ("Vendor") for the procurement of select goods and/or services, as specified within this Request for Proposals ("RFP" or "Solicitation").



HISD Project Number: 24-08-06

Project Name: Nutrition Services Commercial Kitchen Parts and Supplies



In accordance with Houston ISD policies and procedures, HISD schools and/or departments are authorized to engage with "Approved Vendors" only. An HISD Approved Vendor is one that has been authorized for use upon having met a set of pre-determined criteria through a formal procurement process and awarded a contract ("Contract", "Agreement", or "Project") upon approval by the HISD Board of Education.


The first step in obtaining Approved Vendor status is to respond to this solicitation and submit all required information and documentation. Upon completion of the Project evaluation process and verification of compliance with HISD's liability insurance requirements and Minority/Women Owned Business Enterprises (MWBE) Program, one or more Vendors will be recommended to the Board of Education for contract award. Once the HISD Board of Education formally approves the selected Vendor(s) for award, the HISD Purchasing Services department will issue a Notice of Award letter, affirming the awarded Vendor(s) status as an Approved Vendor for this specific Project.


The tentative term of this Project is from February 9, 2024 through February 8, 2025, with four (4) annual renewals, not to extend beyond February 8, 2029. Thereafter, HISD at its sole discretion may elect to either extend the Project for a term not to exceed 90 days for business continuity purposes, if needed.



Pre-Proposal Conference: A Pre-Proposal conference will be held virtually via Microsoft Teams at 10:00 A.M. CST on November 14, 2023 Vendors interested in participating in the Pre-Proposal Conference must RSVP by registering with the link provided below. Please include the following information in your registration: Vendor company name, attendee first and last name, and email address.




The HISD Category Specialist assigned to this solicitation is listed below. Any questions or concerns arising out of this RFP are to be directed to such individual in writing. Questions pertaining to the solicitation process or related to the scope or specifications contained in this RFP should be submitted via the electronic bidding portal by the deadline specified within the RFP. Answers to all questions received will be posted as an Addendum to this RFP within the electronic bidding portal.



Thank you in advance for your participation in this solicitation.


Sincerely,



Category Specialist Name: Rhonda Carroll-Johnson

Email Address: rcarrol1@houstonisd.org

Office Main Number: 713-556-6515

Direct Line: 713-556-6543


Purchasing Services Department


Houston Independent School District

Hattie Mae White Educational Support Center

4400 West 18th Street

Houston, TX 77092



Keep up with the latest news from HISD: www.HoustonISD.org




Contact Information
Name
Rhonda Carroll-Johnson
Address
4400 West 18th Street
Route 1
Houston, TX 77092-8501 USA
Phone
(713) 556-6515
Fax
Email
RCarrol1@houstonisd.org





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12 items in 1 pages

NS RFP Part I Scope of Work - Specific Conditions.pdf (please login to view this document)
RFP - Part I - Scope of Work & Specific Conditions: Vendors must review thoroughly the attached SOW and specific conditions associated with this RFP and upload an official proposal in response to this solicitation under the "Response Attachments" tab. 429 KB

NS RFP Part II Agreement Terms and Conditions.pdf (please login to view this document)
HISD Standard Terms & Conditions: These Standard Terms & Conditions are binding upon award of an HISD Contract to the selected vendor(s). These terms communicate the District’s expectations in regard to the vendor's performance in connection with the District’s purchases. 426 KB

VENDOR FORM Attachment B - MWBE Participation Report 09.01.23.pdf (please login to view this document)
Attachment B: MWBE Participation Report: Vendor must download this form, complete it, and upload completed and signed form under "Response Attachments" tab. IMPORTANT: M/WBE documents are a part of Proposer’s evaluation. This documentation is required for your proposal to be evaluated by the district. HISD will determine whether the Proposer’s efforts meet the minimum standards of “Good Faith Effort” consistent with the district’s policy on the participation of M/WBEs. Failure to provide the required M/WBE documentation will be considered non-compliant. If a company is deemed non-compliant, it can lead to disqualification from the provision of goods and services to the district for current and/or future projects. 1.38 MB

VENDOR FORM Execution of Offer.pdf (please login to view this document)
VENDOR FORM Execution of Offer: Vendor must download this form, complete it, and upload the completed and signed form under the "Response Attachments" tab 2.15 MB

VENDOR FORM Certificate of Insurance.pdf (please login to view this document)
Certificate of Liability Insurance (ACORD Form) and Insurance Verification Form: All prospective vendors must provide both a Certificate of Liability Insurance (ACORD form) and an Insurance Verification Form signed by the insurance agent/broker. The sample ACORD form provided herein displays the types of coverage and limits required of all vendors by the HISD Risk Management department. Both forms must be uploaded under "Response Attachments" Tab 876 KB

VENDOR FORM HB 1295 - Certificate of Interested Parties.pdf (please login to view this document)
VENDOR FORM HB 1295 - Certificate of Interested Parties.pdf (726 KB)

HB 1295 - Certificate of Interested Parties: Vendor must complete the form online at https://www.ethics.state.tx.us/filinginfo/1295/ and upload the completed and signed form under the "Response Attachments" tab." Ensure to name "Houston ISD" as the Governmental Entity and the RFP Number referenced in this solicitation as the Contract ID Number.
726 KB

VENDOR FORM W-9 (Updated 2018).pdf (please login to view this document)
IRS FORM W-9 (Rev. 10-2018): Vendor must download this form, complete it, and upload the completed and signed form under the "Response Attachments" tab. Vendors must ensure that the Legal Name and the Taxpayer Identification Number (TIN) entered on this form matches exactly with the information referenced in their IRS income tax return. 129 KB

VENDOR FORM Conflict of Interest (CIQ).pdf (please login to view this document)
VENDOR FORM Conflict of Interest.pdf (704 KB)        Conflict of Interest Questionnaire (Form CIQ): Vendors must download this form, complete it, and upload completed and signed form under the "Response Attachments" tab. If the prospective vendor doesn't have any conflict of interest to disclose, then enter your individual or company name on line 1, enter "Not Applicable" or "N/A" on line 3, and then sign and date on line 7. 733 KB

VENDOR FORM Reference Survey.pdf (please login to view this document)
Reference Survey: The Evaluation Committee considers Vendor’s reputation and quality of Vendor’s goods or services in the evaluation of this Proposal. To aid in this process, the District requests that Proposer send the attached Vendor Form, Performance Evaluation Survey (Survey) to three (3) valid references. It is Proposer’s sole responsibility to ensure that Surveys are sent to Vendor’s desired references. Recipients must return the completed survey to HISD by the method(s) outlined on the Survey. The District will not accept a Survey returned by Vendor or a Survey returned after the assigned deadline. 609 KB

VENDOR FORM - Criminal History Background Check v11.16.2021 (FILLABLE).pdf (please login to view this document)
VENDOR FORM - CRIMINAL HISTORY BACKGROUND CHECK CERTIFICATION: All vendors are required to download this form and then upload a completed and signed copy under the "Response Attachments" tab. The purpose of this form is for vendors to indicate whether their engagement with Houston ISD under this project/contract will involve direct contact with students, as defined within the form. 250 KB

VENDOR FORM - Compliance with Buy American Provision.pdf (please login to view this document)
All prospective vendors must complete the VENDOR FORM - Compliance with Buy American Provision, which can be found under the Response Attachments tab, and upload it here as a PDF document. REQUIRED. 102 KB

VENDOR FORM - Certification Regarding Federal Lobbying.pdf (please login to view this document)
All prospective vendors must complete the VENDOR FORM - Certification Regarding Federal Lobbying, which can be found under the Response Attachments tab, and upload it here as a PDF document. REQUIRED. 331 KB



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