Nursing Home Pre-Admission Screening

Agency: State Government of Virginia
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 623110 - Nursing Care Facilities (Skilled Nursing Facilities)
Posted Date: Jun 29, 2020
Due Date: Jul 16, 2020
Solicitation No: RFP 720-4781-2
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
RFP 720-4781-2
  • Nursing Home Pre-Admission Screening
  • Status: Open
  • Time Left:16 days
  • Closing: 7/16/20 3:00 PM
  • Issued: 6/4/20 3:00 PM
  • Last Amended: 6/29/20
  • Buyer:Connie Hall
  • connie.hall@dbhds.virginia.gov
  • 804-786-5206

  • Issued By:Department of Behavioral Health and Developmental Services
  • Type:Request for Proposals (RFP)
  • Category:Non-Professional Services - Non-Technology
  • Work Location: Statewide
  • Web Address:
  • Pre-Bid Conference:
  • Open Responses:
  • Description:Nursing Home Pre-Admission Screening and Resident Review (PASRR) Services
  • Amendment/Cancellation Information:ADDENDUM 01

Attachments
Attachment Size Description Posted On Type
720-4781, RFP Solicitation.pdf (656.39 KB) Nursing Home Pre-Admission Screening and Resident Review (PASRR) Services 06/04/20 Solicitation
720-4781, ADDENDUM 01.pdf (315.26 KB) ADDENDUM 01 06/29/20 Solicitation

Attachment Preview

THE DEPARTMENT OF BEHAVIORAL HEALTH AND
DEVELOPMENTAL SERVICES (DBHDS)
1220 BANK STREET
RICHMOND, VA 23219
Issue Date: June 04, 2020
RFP# 720-4781
Title: Nursing Home Pre-Admission Screening and Resident Review (PASRR) Services
Commodity Code: 94807, 95259 and 95277
Issuing Agency:
Using Agency And/Or Location
Where Work Will Be Performed:
Commonwealth of Virginia
Department of Behavioral Health and
Developmental Services
Procurement Office
1220 Bank Street, Richmond, VA
Richmond, Virginia 23219
Statewide
Initial Period Of Contract: From date of award and may be renewed in accordance with XII.D.
Sealed Proposals Will Be Received Until 3:00 pm on July 06, 2020, For Furnishing The Goods/Services Described
Herein.
All Inquiries For Information Should Be Directed To: Connie L. Hall, Procurement Officer of Preocurement and
Administrative Services (PAS) at Connie.Hall@dbhds.virginia.gov or at Phone: (804) 786-5206.
ALL PROPOSALS MUST BE MAILED OR HAND DELIVERED TO ISSUING AGENCY SHOWN ABOVE TO
THE ATTENTION OF (insert buyer). NOTE: It is recommended that SEALED PROPOSALS be submitted in
advance of the due date and time set for receipt of proposals.
In compliance with this Request For Proposals (RFP) and all conditions imposed in this RFP, the undersigned firm
hereby offers and agrees to furnish all goods and services in accordance with the attached signed proposal or as
mutually agreed upon by subsequent negotiation, and the undersigned firm hereby certifies that all information
provided below and in any schedule attached hereto is true, correct, and complete.
* Virginia Contractor License No. ____________________ * DSBSD-certified Small Business No. ________________
Class: __________ Specialty Codes: __________________
Name And Address Of Firm:
_____________________________________________
_____________________________________________
_____________________________________________
__________________________Zip Code:___________
eVA Vendor ID or DUNS #: ______________________
Fax Number: (___) _____________________________
E-mail Address: _______________________________
Date: ________________________________________
By: ________________________________________
( Signature In Ink)
Name: ________________________________________
(Please Print)
Title: _________________________________________
Telephone Number: (___)_________________________
RFP# 720-4781
Page 1 of 41
Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-
4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, sexual orientation,
gender identity, political affiliation, or veteran status or any other basis prohibited by state law relating to discrimination in
employment. Faith-based organizations may request that the issuing agency not include subparagraph 1.e in General Terms and
Condition C. Such a request shall be in writing and explain why an exception should be made in that invitation to bid or request
for proposal.
**NOTE**
Due to the COVID-19, there will NOT be a Pre-proposal Conference.
Please send all Program and Procurement Questions to Connie.hall@dbhds.virginia.gov
by COB June 12, 2020.
RFP# 720-4781
Page 2 of 41
TABLE OF CONTENTS
I. PURPOSE:
II. BACKGROUND:
III. GENERAL INFORMATION:
IV. DEFINITIONS:
V. STANDARD OF CONTRACTOR PERFORMANCE:
VI. SCOPE OF WORK:
VII. PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS:
VIII. EVALUATION AND AWARD CRITERIA:
IX. REPORTING AND DELIVERY INSTRUCTIONS:
X. PREPROPOSAL CONFERENCE: Waived See page 2
XI. GENERAL TERMS AND CONDITIONS:
XII. SPECIAL TERMS AND CONDITIONS:
XIII. METHOD OF PAYMENT:
XIV. PRICING SCHEDULE:
XV. ATTACHMENTS:
ATTACHMENT A: SMALL BUSINESS SUBCONTRACTING PLAN
RFP# 720-4781
Page 3 of 41
PAGE
5
5
6
7
9
13
14
17
18
19
19
26
31
31
32
31
ATTACHMENT B: OFFEROR’S DATA SHEET
35
ATTACHMENT C: STATE CORPORATION COMMISSION FORM
36
ATTACHMENT D: PROPRIETARY/CONFIDENTIAL INFORMATION IDENTIFICATION 37
ATTACHMENT E: BUSINESS ASSOCIATE AGREEMENT
39
ATTACHMENT F: CERTIFICATION OF COMPLIANCE
41
RFP# 720-4781
Page 4 of 41
I. PURPOSE:The purpose of this Request for Proposal (RFP) is to solicit sealed proposals to establish a contract
through competitive negotiation, to establish a term contract for Pre-Admission Screenings and Resident
Reviews (PASRR). The PASRR process determines whether these special populations of individuals require
the level of nursing facility services provided by a nursing facility. It also determines whether these individuals
require specialized services for serious mental illness and/or Intellectual Disability (ID)/related conditions (RC).
II. BACKGROUND:
The Department of Behavioral Health and Developmental Services, hereinafter referred to as the Purchasing
Agency, is required by Section 1919(e)(7)(E) of the Social Security Act as amended by Omnibus Budget
Reconciliation Act of 1987 (OBRA '87) to conduct Pre-Admission Screenings and Resident Reviews
(PASRR) for persons seeking admission and residents of Medicaid Certified Nursing Facilities who have
known or suspected diagnosis of Serious Mental Illness (SMI), Intellectual Disability (ID)/Related
Conditions (RC). This requirement applies to all applicants and residents of nursing facilities regardless of
their source of funding.
Historical Usage Data - Acute Care Hospitals/Pre-Admission Team
Calendar Year
Mental Illness
Intellectual
Dual Ml/ID-
(Ml) - PAS Disability (ID) - PAS
PAS
Total
2016 (Jan-Dec)
341
294
33
623
2017 (Jan-Dec)
401
321
41
763
2018 (Jan-Dec)
399
332
48
779
Calendar Year
2016 (Jan-Dec)
2017 (Jan-Dec)
2018 (Jan-Dec)
Mental Illness
(Ml) - RR
77
137
124
Intellectual
Disability (ID) - RR
252
440
358
Dual Ml/ID-
RR
32
48
31
Total
361
625
513
Calendar Year
2016 (Jan-Dec)
2017 (Jan-Dec)
2018 (Jan-Dec)
Halted/Paper
Based
77
99
130
Unwarranted/Cance
led
144
202
148
Total
221
301
278
*For Informational Purposes - Halted Assessments were assessments of individuals that were determined not
to meet federal and state standards for SMI/ID/RC. *
Calendar
Year
2016
(Jan-Dec)
2017
(Jan-Dec)
2018
(Jan-Dec)
Evaluation
of RR/SC
Resident
Review/
Status
Change
352
395
318
Final
Determination
541
809
632
RFP# 720-4781
Page 5 of 41
Backup
Clinical
Support
(Days)
48.0
0
0
Consulting
(Hours)
n/a
n/a
n/a

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