OHIO DEPARTMENT OF HEALTH
INVITATION TO BID
1. PROJECT TITLE: Breast Feeding Awareness Month Nursing Bras and Breast Pads
2. PROJECT SCHEDULE:
2.1 Posting Date: 5/13/20
2.2 Due Date: 5/20/20
2.3 Inquiry Start Date: 5/13/2020
2.2 Inquiry End Date: 5/18/2020
3. PROJECT DETAILS:
Background: The Ohio Department of Health’s Women, Infant and Children (WIC) Program
participates in the annual Breastfeeding Awareness Month Outreach Program Campaign in August.
3.1 Objective: As part of the Breastfeeding Awareness Month outreach campaign, the Women, Infant and
Children program at the Ohio Department of Health would like to participate in supplying nursing
mothers with nursing bras and pads.
3.2 Ship to Address: WIC locations statewide per information shared with vendor.
4. Required Delivery Date: June 30, 2020. FEATURES: The Ohio Department of Health, Women, Infant, and
Children Program is seeking a qualified supplier to provide and distribute Nursing Bras and Breast Pads to 73
WIC locations throughout Ohio.
Seam-free, wire free construction
Light to moderate support
Stretch fabric that wicks away moisture from the body
Can be used with nursing pads
One handed easy open and close
Ensure product is free from harmful chemicals and substances
5. SPECIFICATIONS: The following are specifications or features that the product(s) must meet.
Moisture-Wick Washable Nursing Pads Quantity 115,200
Nursing Bra Small 32-34
Nursing Bra Medium 36-38 Quantity 1829
Nursing Bra Large 40-42
Nursing Bra X-Large 44-46 Quantity 1974
5.1 Specification Assessment: The awarded Contractor must meet or exceed all requirements listed
herein. Contractors shall complete the following specification assessment for product offered. When
product meets or exceeds required specifications or features, a “Yes” shall be entered into the
corresponding column below. Information to support a “Yes” response shall be provided in the next
MEETS DESCRIBE HOW PRODUCT MEETS
5.2 Descriptive Literature: Contractor shall complete the information below to provide literature associated
with the above specifications.
6. BID PRICE SCHEDULE: Please provide the following pricing for new products. Contractors shall not insert a
unit cost of more than two (2) digits after the decimal point. Pricing shall not include Federal or State Sales
tax. Pricing shall include shipping, delivery, installation, final connections, start up, check out, operator
training, and removal of existing units (if applicable) in the unit cost. No additional costs cannot be assessed at
a later time.
ITEM # QUANITY
Size Small 32-
Size Large 40-
Size -Large 44-
7. CERTIFICATE: Contractors requesting to claim Domestic Preference, Ohio Preference and/or Veterans
Preference shall submit the form titled Certification Statements.
8. BID INSTRUCTIONS
8.1 Contractor’s Compensation. Contractor’s proposed compensation shall be entered into the UNIT
COST of the ITB. If in the event a contract ensues as a result of this ITB, the Contractor will be
required to fulfill the contractual obligations at the amount quoted.
8.2 When Bids May Be Delivered. The Ohio Department of Health (ODH) must receive bids at the email
address, firstname.lastname@example.org, by no later than 3:00 p.m. on the day the Bids are scheduled
due. Bids received after 3:00 p.m. on the scheduled due date will not be opened.
8.3 Where Bids Must Be Delivered. Bids must be delivered via email to the address listed in section 2.2.1.
8.4 Bids are a Public Record. After Bids are opened they are public records as defined in Ohio Revised
Code Section 149.43 and are subject to all laws appurtenant thereto. Contractor may request that
certain information, such as trade secrets or proprietary data, be designated as confidential and not
considered as public records. Pricing is not considered as confidential. The decision as to whether or
not such trade secrets or proprietary data shall be disclosed shall rest solely with ODH.
8.5 Bids are Firm for 90 Days. Unless stated otherwise, once opened all Bids are irrevocable for ninety
(90) days. Beyond ninety (90) days, the contractor will have the option to honor their Bid or make a
written request to withdraw their Bid from consideration.
8.6 Contractor May Request Clarification. If a contractor discovers an inconsistency, error or omission in
this ITB, the Contractor should request clarification. Such clarification may be made only through the
DAS Procurement website, Procurement Opportunity Search Detail. No other form of clarification
is acceptable. Failure of contractor to comply may result in the Contractor being deemed not
8.7 ODH Modifications to the ITB When it is necessary to modify an ITB, ODH does so by written addendum
8.8 Rejected Bids. ODH may reject any ITB in whole or in part, if any of the following circumstances are
8.8.1 Bids are not in compliance with the requirements stated in the ITB.
8.8.2 The price is excessive in comparison with market conditions or with the available funds
of the Agency.
8.8.3 ODH determines that awarding any item is not in the best interest of the Agency.
8.9 ITB Preparation. ODH assumes no responsibility for costs incurred by the Contractor prior to the
award of the Contract resulting from this ITB.
8.10 Damages Arising from ITB Specifications. A contractor may not be compensated for damages arising
from inaccurate or incomplete information in the ITB, specifications or from inaccurate assumptions
based upon the specifications.
8.11 Unit Costs. Contractors shall not insert a unit cost of more than two (2) digits to the right of the
decimal point. Digits beyond the two (2) will be dropped and not used in the evaluation of the ITB.
8.12 Responsive Contractor. A contractor is responsive if its bid responds to the RFQ completely and
contains no irregularities or deviations from the ITB that would affect the bid or otherwise give the
Contractor an unfair advantage.
8.13 Responsible Contractor. ODH will determine if a contractor is responsible using the following factors:
8.13.1 Experience of the contractor.
8.13.2 Contractor's financial condition.
8.13.3 Contractor's conduct and performance on previous contracts.
8.13.4 Contractor's facilities.
8.13.5 Contractor's management skills.
8.13.6 Contractor's ability to execute the contract properly.
8.13.7 Review of Federal and State debarment lists.
8.14 Information Requested. ODH may request additional information to evaluate a contractor's
responsiveness to the ITB or to evaluate a contractor's responsibility. If a contractor does not provide
the requested information, it may adversely impact ODH evaluation of the Contractor's responsiveness
8.15 ODH Withdrawal of the ITB. ODH reserves the right to withdraw the ITB at any time prior to the award
8.16 Invitation to Bid Evaluation. The ODH Procurement Manager will evaluate the Bids received and
determine the bid that fulfills the project in the best interests of ODH.
8.17 Bid Negotiation. It is at the discretion of DOH whether to permit negotiations. A Contractor must not
submit a quote assuming that there will be an opportunity to negotiate any aspects of the ITB. When it
has been determined that it is in the Agency’s best interest to conduct negotiations, ODH may request
a submission of a best and final bid.
8.18 Bid Contents. If this ITB results in a Contract award, the Contract will consist of this ITB, along with
attachments, addenda, purchase orders, change orders, and terms and conditions. ODH reserves the
right to award multiple contracts under this ITB.
8.19 Bid Award. ODH plans to award the Contract based on the bid that is in the best interests of the
8.20 Contractor Start Date. ODH expects the Contractor to commence work on the contract start date. If
the Contractor is unable or unwilling to commence work, ODH reserves the right to cancel the award
and resume the evaluation process with the next most advantageous bid.
8.21 Non-Collusion Certification. The Contractor certifies that he/she is (sole owner, partner, president,
secretary, etc.) of the party making the forgoing bid, that such bid is genuine and not collusive or
sham; that Contractor has not colluded, conspired or agreed, directly or indirectly, with any contractor
or person, to submit a sham bid; or colluded or conspired to have another not bid; and has not in any
manner, directly or indirectly, sought by agreement or collusion, or communication or conference, with
any person to fix the bid price of its bid or any other contractor, or to fix any overhead, profit or cost
element of the bid price, or of that of any other contractor, to secure any advantage against any
contractor or any person or persons interested in the proposed Contract and that all statements
contained in the bid are true; and further, that the Contractor has not, directly or indirectly, submitted
this bid, or the contents thereof, or divulged any related information or data to any association or to
any member or agent of any association.
8.22 Descriptive Literature: The Bidder may be required to submit descriptive literature of the supplies or
services being offered. If requested, the literature will be used in the evaluation process to determine
the lowest responsive and responsible bidder. If not provided as of the bid response, the Bidder must
provide said literature within three (3) business days after request/notification to do so. Any
references, that may appear in the descriptive literature that may alter the terms and conditions and
specifications of the bid (e.g. FOB. Shipping Point or Prices Subject to Change), will not be part of any
contract and will be disregarded by the state of Ohio. Failure of the bidder to furnish descriptive
literature either as part of their bid response or within the time specified herein will deem bidder not
9. TERMS AND CONDITIONS
9.1 Ordering Agency/Agency. Will be noted as, Ohio Department of Health (ODH) with which the Contractor
enters into the Offer/Acceptance and has the authority to enforce these Purchase Terms and Conditions.
ODH is authorized under Section 125.04 of the Ohio Revised Code to purchase and accept the products,
supplies, services or other deliverables and is responsible for payment.
9.2 Default. The omission or failure to perform any obligation under these Terms and Conditions.
9.3 Time and Materials. A service in which the Contractor is paid an hourly rate for labor actually performed
and if applicable and with prior approval by the Ordering Agency, for the cost of the materials or supplies