NTSS# JA-21-50 Knox MedVault Hardware

Agency: Town of Davie
State: Florida
Type of Government: State & Local
Posted Date: Jun 29, 2021
Due Date: Jul 9, 2021
Solicitation No: NTSS# JA-21-50
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Bid Number: NTSS# JA-21-50
Bid Title: NTSS# JA-21-50 Knox MedVault Hardware
Category: Notices to Sole/Single Source
Status: Open

Description:

This is not a Request for Proposals and there is no solicitation available. The proposed contract action is for product or services for which the Town intends to negotiate and award with only one source under the authority of the Town of Davie, Purchasing Manual Section 5 and State of Florida Statute 287.057(5)(3)(c). Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as proposals, bids, or quotes.

The Town of Davie, Florida intends to negotiate sole-source procurement for main board retrofit kits and Knox eLock core retrofit kits for the Fire Department MedVaults. Knox Company is the manufacturer and products are sold direct to the end user. The Town would contract the procurement for this hardware with Knox Company for approximately $5,462.00.

Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in writing their name, address, point of contact, telephone number, email, and a statement regarding capability to provide the specified procurement. Interested firms will be considered only if they respond with clear and convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses received within seven (7) business days after the date of publication of this synopsis will be reviewed by the Town. A determination by the Procurement Manager & sourcing Buyer not to compete this proposed action based on the responses to this notice is solely within the discretion of the Procurement Manager. Purchases over $25,000 will be forward to the Town Council for approval by resolution.

All responses must be in writing and returned to ATTN: Jenna Albers, Buyer Town of Davie 6591 Orange Drive Davie, FL 33314 by: Facsimile number 957-797-1049, e-mail jenna_albers@davie-fl.gov For security reasons, you must enable JavaScript to view this E-mail address. . Note the number of the Sole Source Information inquiry on documentation.

Publication Date/Time:
6/29/2021 11:00 AM
Publication Information:
N/A
Closing Date/Time:
7/9/2021 2:00 PM
Submittal Information:
Via Email see Notice of Intent for Details
Pre-bid Meeting:
N/A
Related Documents:

Attachment Preview

Notice of Intent to Award a Sole Source Procurement
Subject: Knox MedVault Hardware
Date: June 29, 2021
Document Number: NTSS-JA-21-50
Written Response Due: July 9, 2021
Time: 2:00 PM. EST
E-mail Address: jenna_albers@davie-fl.gov
Fax Number:
954-797-1049
This is not a Request for Proposals and there is no solicitation available. The proposed
contract action is for product or services for which the Town intends to negotiate and
award with only one source under the authority of the Town of Davie, Purchasing Manual
Section 5 and State of Florida Statute 287.057(5)(3)(c). Any responses received as a
result of this Notice of Intent shall be considered solely for the purpose of determining
whether to conduct a competitive procurement. Responses will not be considered as
proposals, bids, or quotes.
The Town of Davie, Florida intends to negotiate sole-source procurement for main
board retrofit kits and Knox eLock core retrofit kits for the Fire Department MedVaults.
Knox Company is the manufacturer and products are sold direct to the end user. The
Town would contract the procurement for this hardware with Knox Company for
approximately $5,462.00.
Interested firms or individuals may identify their interest and capability to respond to the
requirement by submitting in writing their name, address, point of contact, telephone
number, email, and a statement regarding capability to provide the specified procurement.
Interested firms will be considered only if they respond with clear and convincing
documentation that they are capable of meeting or exceeding the requirements stated
herein. All responses received within seven (7) business days after the date of publication
of this synopsis will be reviewed by the Town. A determination by the Procurement
Manager & sourcing Buyer not to compete this proposed action based on the responses
to this notice is solely within the discretion of the Procurement Manager. Purchases over
$25,000 will be forward to the Town Council for approval by resolution.
All responses must be in writing and returned to ATTN: Jenna Albers, Buyer Town of
Davie 6591 Orange Drive Davie, FL 33314 by: Facsimile number 957-797-1049, e-mail
jenna_albers@davie-fl.gov. Note the number of the Sole Source Information inquiry on
documentation.
 
    
 
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It is not possible to obtain competition (i.e., only one source is capable of supplying
the items or meeting the requirements).
In a brief explanation on the next page, provide supporting evidence for the conclusion; other
sources considered should be identified and why they are not able to meet the requirements.
There is substantial technical risk in contracting with any other contractor, thereby
making that an unacceptable course of action (e.g., where only one contractor has
been successful to date in implementing a difficult manufacturing process).
For support services effort, there is a reasonable expectation that a meaningful
cost or other improvement could be made in the incumbent contractor’s
performance (e.g., the chances of another firm winning a competition are clearly
remote)
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This hardware product is proprietary to Knox Company and may only be purchased through them
directly. The Knox "Key Secure" System is a requirement for Town of Davie businesses through
Ordinance No. 2019-020. The Knox Box System provides a secure container to hold the business
keys for when the fire department needs to gain access to protect the property from hazards. This
system is also used on their "Med Vault" to secure narcotics on the ambulances for paramedic use for
patients. This upgrade will expand our current system for Cloud based user management while also
providing a more secure and improved access to the med vault.
   
N/A
  
N/A
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Digitally signed by F. Suriano
DN: cn=F. Suriano, o, ou, email=fsuriano@davie-
fl.gov, c=US
Date: 2021.06.25 16:39:34 -04'00'
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