Notice of Intent to Award a Sole-Source Procurement
Single/ Sole Source Number: NTSS-EL-21-53
Title: Purchase of Cincinnati Fans
Written Response Due: 9/6/2021
Time: 2:00 PM
E-mail Address: firstname.lastname@example.org
This is not a Request for Proposals and there is no solicitation available. The proposed
contract action is for product or services for which the Town intends to negotiate and
award with only one source under the authority of the Town of Davie Code Section 2-323
(b). Any responses received as a result of this Notice of Intent shall be considered solely
for the purpose of determining whether to conduct a competitive procurement. Responses
will not be considered as proposals, bids, or quotes.
The Town of Davie, Florida intends to negotiate a sole-source procurement for the
Purchase of Cincinnati Fans. The Town may contract this procurement with Ventilation
Interested firms or individuals may identify their interest and capability to respond to the
requirement by submitting in writing their name, address, point of contact, telephone
number, email, and a statement regarding capability to provide the specified procurement.
Interested firms will be considered only if they respond with clear and convincing
documentation that they are capable of meeting or exceeding the requirements stated
herein. All responses received within seven (7) business days after the date of publication
of this synopsis will be reviewed by the Town. A determination by the Procurement
Manager & sourcing Buyer not to compete this proposed action based on the responses
to this notice is solely within the discretion of the Procurement Manager. Purchases over
F.S. § 287.017(3), as amended, will be forwarded to the Town Council for approval by
All responses must be in writing and returned to ATTN: Erica Leogue, Buyer, Town of
Davie 6591 Orange Drive Davie, FL 33314; by facsimile at 957-797-1049 or by e-mail to
email@example.com. Please note the number of the Sole-Source Procurement on your
Town of Davie
Sole/Single Source Request Justification
Requestor Name: ORLANDO ACOSTA
Requestor Department/Division: Requestor Title:
Recommending Sole/Single Source Procurement Action With
Company Name: Ventilation Specialists inc. Contact Name: Chris Marshall
Address: PO Box 750
City, State, ZIP: Winter Haven, FL, 33880
Phone #: 863 324 4000
Is the recommended company the manufacturer? Yes ✔ No
Does the manufacturer sell the item(s) through distributors? ✔ Yes No
Identify the date you need the item delivered or work performed:
Cincinnati fans are the brand installed for all blowers used in the chlorine generation system,
for water and wastewater systems. Blowers are critical because they are used to displace the
chemical fumes for water and wastewater treatment. (e.g. Chlorine hypochlorite generation).
(Continued on the next page)
Type of Sole/Single Source
Is this a Single Source or Sole Source requisition? Sole Source
Is this Sole Source a one-time or on-going requisition? On-Going
Estimated Annual Expenditures for one year: $ 50,000.00
Is there a contract related to these services? Yes ✔ No
Has legal reviewed it? Yes ✔ No
Sole/Single Source Rationale
Use the following items to explain why the recommended company is the only company
who can perform the requirement.
The required items are proprietary to the contractor.
A specific item is needed:
To be compatible or interchangeable with existing hardware
As a space or replacement hardware
For the repair or modification of existing hardware
For technical evaluation or test
Vendor is the original equipment manufacturer; there are no regional distributors.
Verification from manufacturer is attached
This is the only equipment that meets the specialized needs of the department and
performs the intended function. Detailed justification is attached.
This Vendor is the sole distributor that is restricted by the manufacturer to our territory.
Verification from the manufacturer is attached.
It is not possible to obtain competition (i.e., only one source is capable of supplying the
items or meeting the requirements).
In a brief explanation on the next page, provide supporting evidence for the conclusion; other
sources considered should be identified and why they are not able to meet the requirements.
There is substantial technical risk in contracting with any other contractor, thereby
making that an unacceptable course of action (e.g., where only one contractor has been
successful to date in implementing a difficult manufacturing process).
In a brief explanation on the next page, provide supporting evidence of other contractor’s with
relevant capabilities and emphasize their inability to overcome the substantial technical risk.
For support services effort, there is a reasonable expectation that a meaningful cost or
other improvement could be made in the incumbent contractor’s performance (e.g., the
chances of another firm winning a competition are clearly remote).
Replacing the actual brand for another brand will require and imply change to all designs
including re-engineering pipes, wiring, roof space and volume calculation. Ventilations
Specialist is the exclusive provider of genuine parts and accessories for Cincinnati fans, and as
such replacement of like with like product / parts to reduce overall costs.
Various chemical reactions as part of the treatment process produces off gassing, some of
which could be hazardous. Such fumes needs to be properly and safely ventilated to the
atmosphere. Each blower / fan has different operating specifications, the driven and the
driver component are specific for each service. The actuals blowers were installed in
accordance with the manufacturer design and recommendations. Replacement to another
brand carries additional expenses for re-engineering and down time.
This section must be completed.
I am aware of the Town’s requirements for competitive bidding for purchases over $2,500.00
and the criteria for justification for Single Source/Sole. I have gathered the required technical
information and have made a concerted effort to review comparable/equal equipment (e.g.,
market research). I have attached the pertinent documentation showing what market
research was conducted to preclude other items from consideration.
Digitally signed by Orlando Acosta
Date: 2021.07.28 13:34:48 -04'00'
Department Director Signature: Renuka Mohammed Digitally signed by Renuka Mohammed
Date: 2021.08.02 09:57:40 -04'00'
To Be Completed By Purchasing Staff
The Town has advertised the above request on the Town’s website in accordance with State
of Florida Statute 287.057 and no challenges or protests were received.
*All requests for Sole/Single Source will be advertised on the Town’s website for a minimum
of 7 days prior to approval from the Procurement Manager.
Procurement Manager Signature:
If approved by Town Council: Resolution Number: