Notice of Intent to Award a Sole Source Procurement
Single/ Sole Source Number: NTSS-DS-21-51
Title: Maintenance, Repair and Parts for Beck Electric Actuators
Date: August 6, 2021
Written Response Due: August 13, 2021
E-mail Address: email@example.com
This is not a Request for Proposals and there is no solicitation available. The proposed
contract action is for product or services for which the Town intends to negotiate and
award with only one source under the authority of the Town of Davie Code Section 2-323
(b). Any responses received as a result of this Notice of Intent shall be considered solely
for the purpose of determining whether to conduct a competitive procurement. Responses
will not be considered as proposals, bids, or quotes.
The Town of Davie, Florida intends to negotiate sole-source procurement for
Maintenance, Repair and Parts for Beck Electric Actuators. The Town would contract this
procurement with Harold Beck & Sons, Inc.
Interested firms or individuals may identify their interest and capability to respond to the
requirement by submitting in writing their name, address, point of contact, telephone
number, email, and a statement regarding capability to provide the specified procurement.
Interested firms will be considered only if they respond with clear and convincing
documentation that they are capable of meeting or exceeding the requirements stated
herein. All responses received within seven (7) business days after the date of publication
of this synopsis will be reviewed by the Town. A determination by the Procurement
Manager & sourcing Buyer not to compete this proposed action based on the responses
to this notice is solely within the discretion of the Procurement Manager. Purchases over
F.S. § 287.017(3), as amended, will be forwarded to the Town Council for approval by
All responses must be in writing and returned to ATTN: Danielle Stallone, Buyer, Town of
Davie 6591 Orange Drive Davie, FL 33314 by: Facsimile number 957-797-1049, e-mail
firstname.lastname@example.org. Note the number of the Sole Source Information inquiry
Town of Davie
Sole/Single Source Request Justification
Requestor Name: Carlos Aguilera
Requestor Department/Division: Requestor Title:
Chief Water Plant Operator
Recommending Sole/Single Source Procurement Action With
Company Name: Harold Beck & Sons, Inc. Contact Name: Cris Demby
Address: 11 Terry Drive
City, State, ZIP: Newtown, PA 18940
Phone #: 215-968-4600 ext. 125
Is the recommended company the manufacturer? ✔ Yes No
Does the manufacturer sell the item(s) through distributors? Yes ✔ No
Identify the date you need the item delivered or work performed: August 16 2021
(Continued on the next page)
Type of Sole/Single Source
Is this a Single Source or Sole Source requisition? Sole Source
Is this Sole Source a one-time or on-going requisition? On-Going
Estimated Annual Expenditures for one year: $ 23,000.00
Is there a contract related to these services? Yes ✔ No
Has legal reviewed it? Yes ✔ No
Sole/Single Source Rationale
Use the following items to explain why the recommended company is the only company
who can perform the requirement.
The required items are proprietary to the contractor.
A specific item is needed:
To be compatible or interchangeable with existing hardware
As a space or replacement hardware
For the repair or modification of existing hardware
For technical evaluation or test
Vendor is the original equipment manufacturer; there are no regional distributors.
Verification from manufacturer is attached
This is the only equipment that meets the specialized needs of the department and
performs the intended function. Detailed justification is attached.
This Vendor is the sole distributor that is restricted by the manufacturer to our territory.
Verification from the manufacturer is attached.
It is not possible to obtain competition (i.e., only one source is capable of supplying the
items or meeting the requirements).
In a brief explanation on the next page, provide supporting evidence for the conclusion; other
sources considered should be identified and why they are not able to meet the requirements.
There is substantial technical risk in contracting with any other contractor, thereby
making that an unacceptable course of action (e.g., where only one contractor has been
successful to date in implementing a difficult manufacturing process).
For support services effort, there is a reasonable expectation that a meaningful cost or
other improvement could be made in the incumbent contractor’s performance (e.g., the
chances of another firm winning a competition are clearly remote).
Please provide a brief explanation on the next page.
Harold Beck & Sons is the only manufacturer, parts supplier and repair supplier of Beck
Electric Actuators. Beck Actuators automatically open and close valves at the System III
Water Treatment Plant Ion Exchange System directing discharge flow to the ground storage
tanks. These valves control the direction of treated drinking water flow in order to stay
within regulatory compliance limits and meet Florida Drinking Water Standards. While
current equipment is functional, continuous 24/7 operation, in harsh environmental
conditions eventually result in breakdowns. To insure continuity of services, repairs and
replacements must be expedited when needed to maintain continuous Water Treatment
1. Cost effectiveness - to have the ability to repair or replace "in kind" equipment avoids
additional engineering or reconfiguration costs associated with retrofitting the existing or
surrounding equipment for compatibility. Changing brands or manufactures for specific
applications will require on line testing and a substantial trial period for confirmation the
equipment will function as designed and required. Replacing "in kind" equipment reduces
potential down time of the process that can effect water quality and regulatory compliance.
2. Specialty Equipment - a substantial amount of industrial flow controlling devices used both
in Water and Waste Water Treatment processes can only be obtained by proprietary
manufactures and authorized representatives. Replacement parts must be designed specifically
to fit existing equipment including brackets, shaft diameters and lengths, electrical power
requirements, control modules and input/output boards and dimensions.
This section must be completed.
I am aware of the Town’s requirements for competitive bidding for purchases over $2,500.00
and the criteria for justification for Single Source/Sole. I have gathered the required technical
information and have made a concerted effort to review comparable/equal equipment (e.g.,
market research). I have attached the pertinent documentation showing what market
research was conducted to preclude other items from consideration.
Requestor Signature: Carlos Aguilera Digitally signed by Carlos Aguilera
Date: 2021.08.04 08:43:43 -04'00'
Department Director Signature: Renuka Mohammed Digitally signed by Renuka Mohammed
Date: 2021.08.04 08:32:51 -04'00'
To Be Completed By Purchasing Staff
The Town has advertised the above request on the Town’s website in accordance with State
of Florida Statute 287.057 and no challenges or protests were received.
*All requests for Sole/Single Source will be advertised on the Town’s website for a minimum
of 7 days prior to approval from the Procurement Manager.
Procurement Manager Signature:
If approved by Town Council: Resolution Number: