66-18NOV19- Ice Melt for Sidewalks - Term & Supply

Agency: Boone County
State: Missouri
Type of Government: State & Local
NAICS Category:
  • 238110 - Poured Concrete Foundation and Structure Contractors
  • 238990 - All Other Specialty Trade Contractors
  • 312113 - Ice Manufacturing
Posted Date: Oct 31, 2019
Due Date: Nov 18, 2019
Solicitation No: 66-18NOV19
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
66-18NOV19
66-18NOV19- Ice Melt for Sidewalks - Term & Supply

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Request for Bid (RFB)
Boone County Purchasing
613 E. Ash St., Room 113
Columbia, MO 65201
Robert Wilson, Buyer
(573) 886-4393 – Fax: (573) 886-4390
Email: rwilson@boonecountymo.org
Bid Data
Bid Number: 66-18NOV19
Commodity Title: Ice Melt for Sidewalks
DIRECT BID FORMAT OR SUBMISSION QUESTIONS TO THE PURCHASING DEPARTMENT
Day / Date:
Time:
Location / Mail Address:
Bid Submission Address and Deadline
MONDAY, NOVEMBER 18, 2019
1:30 P.M. Central Time (Bids received after this time will be
returned unopened)
Boone County Purchasing Department
Boone County Annex Building
613 E. Ash St., Room 113
Columbia, MO 65201
Directions:
The Boone County Annex Building is located on the Northwest
corner at 7th St. and Ash St. Enter the building from the South side.
Wheelchair accessible entrance is available on the South side of the
building
Day / Date:
Time:
Location / Address:
Bid Opening
MONDAY, NOVEMBER 18, 2019
1:30 P.M. Central Time (Bids received after this time will be
returned unopened)
Boone County Annex Building Conference Room
613 E. Ash St.
Columbia, MO 65201
Bid Contents
1.0: Introduction and General Conditions of Bidding
2.0: Primary Specifications
3.0: Response Presentation and Review
4.0: Response Form
Standard Terms and Conditions
“No Bid” Form
66-18NOV19
Page 1
10/31/2019
County of Boone
Purchasing Department
1.
1.1.
1.2.
1.2.1.
1.2.2.
1.2.3.
1.2.4.
1.3.
1.3.1.
1.3.2.
1.4.
1.5.
Introduction and General Conditions of Bidding
INVITATION - The County of Boone, through its Purchasing Department, invites responses, which
offer to provide the goods and/or services identified on the title page, and described in greater detail
in Section 2.
DEFINITIONS
County - This term refers to the County of Boone, a duly organized public entity. It may also be
used as a pronoun for various subsets of the County organization, including, as the context will
indicate:
Purchasing - The Purchasing Department, including its Purchasing Director and staff.
Department/s or Office/s - The County Department/s or Office/s for which this Bid is prepared, and
which will be the end user/s of the goods and/or services sought.
Designee - The County employee/s assigned as your primary contact/s for interaction regarding
Contract performance.
Bidder / Contractor / Supplier - These terms refer generally to businesses having some sort of
relationship to or with us. The term may apply differently to different classes of entities, as the
context will indicate.
Bidder - Any business entity submitting a response to this Bid. Suppliers, which may be invited to
respond, or which express interest in this bid, but which do not submit a response, have no
obligations with respect to the bid requirements.
Contractor - The Bidder whose response to this bid is found by Purchasing to meet the best interests
of the County. The Contractor will be selected for award and will enter into a Contract for provision
of the goods and/or services described in the Bid.
Supplier - All business/s entities which may provide the subject goods and/or services.
Bid - This entire document, including attachments. A Bid may be used to solicit various kinds of
information. The kind of information this Bid seeks is indicated by the title appearing at the top of
the first page. A “Request for Bid” is used when the need is well defined. An “Request for
Proposal” is used when the County will consider solutions, which may vary significantly from each
other or from the County’s initial expectations.
Response - The written, sealed document submitted according to the Bid instructions.
BID CLARIFICATION - Questions regarding this Bid should be directed in writing, preferably by
fax or e-mail, to the Purchasing Department. Answers, citing the question asked but not identifying
the questioner, will be distributed simultaneously to all known prospective Bidders. Note: written
requirements in the Bid or its Addendums are binding, but any oral communications between County
and Bidder are not.
Bidder Responsibility - The Bidder is expected to be thoroughly familiar with all specifications and
requirements of this Bid. Bidder’s failure or omission to examine any relevant form, article, site or
document will not relieve them from any obligation regarding this Bid. By submitting a Response,
Bidder is presumed to concur with all terms, conditions and specifications of this Bid.
Bid Addendum - If it becomes evident that this Bid must be amended, the Purchasing Department
will issue a formal written Addendum to all known prospective Bidders. If necessary, a new due date
will be established.
AWARD - Award will be made to the Bidder(s) whose offer(s) provide the greatest value to the
County from the standpoint of suitability to purpose, quality, service, previous experience, price,
lifecycle cost, ability to deliver, or for any other reason deemed by Purchasing to be in the best
interest of the County. Thus, the result will not be determined by price alone. The County will be
seeking the least costly outcome that meets the County needs as interpreted by the County. The
County reserves the right to award this bid on an item by item basis, or an “all or none” basis,
whichever is in the best interest of the County.
CONTRACT EXECUTION - This Bid and the Contractor’s Response will be made part of any
resultant Contract and will be incorporated in the Contract as set forth, verbatim.
66-18NOV19
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1.5.1.
1.6.
1.7.
1.8.
1.9.
1.10.
Precedence - In the event of contradictions or conflicts between the provisions of the documents
comprising this Contract, they will be resolved by giving precedence in the following order:
1) the provisions of the Contract (as it may be amended);
2) the provisions of the Bid;
3) the provisions of the Bidder’s Response.
Contract Duration - The Term and Supply Contract period shall be from January 1, 2020 through
December 31, 2020 and may be automatically renewed for up to an additional four (4) one-year
periods unless canceled by the Purchasing Director in writing prior to a renewal term.
The unit prices for the items identified on the Response Form shall remain fixed for the duration of
the contract period.
CONTRACT EXTENSION – The County Purchasing Director may exercise the option to extend
the contract on a month-to-month basis for a maximum of six (6) months from the date of termination
if it is deemed to be in the best interest of Boone County.
CONTRACT DOCUMENTS - The successful bidder(s) shall be obligated to enter into a written
contract with the County within 30 days of award on contract forms provided by the County. If
bidders desire to contract under their own written agreement, any such proposed agreement shall be
submitted in blank with their bid. County reserves the right to modify any proposed form agreement
or withdraw its award to a successful bidder if any proposed agreement contains terms and conditions
inconsistent with its bid or are unacceptable to county legal counsel.
COMPLIANCE WITH STANDARD TERMS AND CONDITIONS - Bidder agrees to be bound
by the County’s standard “boilerplate” terms and conditions for Contracts, a sample of which is
attached to this Bid.
66-18NOV19
Page 3
10/31/2019
County of Boone
Purchasing Department
2.
2.1.
2.1.1.
2.1.2.
2.2.
2.3.
2.4.
2.4.1.
2.4.2.
2.4.3.
2.4.4.
2.5.
2.5.1.
2.5.2.
2.5.3.
2.5.4.
Primary Specifications
ITEMS TO BE PROVIDED – Boone County, hereafter referred to as “County”, proposes to
contract with an individual(s) or organization(s), hereinafter referred to as “Contractor” for a
contract for the furnishing and delivery of Ice Melt in solid form with all features as detailed in the
following specifications.
Quantity – The County anticipates ordering a minimum of twenty-five thousand (25,000) pounds of
ice melt.
All orders shall be made on an “as needed” basis. Quantities in the specifications are approximate
quantities for overall County use based on historical data. Quantities purchased from the Contractor
will vary according to need within a given area. The County makes no representation or guarantee
concerning quantities of ice melt it will purchase from the Contractor.
CONTRACT EXTENSION – The County Purchasing Director may exercise the option to extend
the contract on a month-to-month basis for a maximum of six (6) months from the date of
termination if it is deemed to be in the best interest of Boone County.
PRICING – All prices shall be as indicated on the Response Form. The County shall not pay nor
be liable for any other additional costs including but not limited to; taxes, packing, handling,
shipping and freight, insurance, interest, penalties, termination payments, attorney fees, liquidated
damages, etc. Additionally, the County shall not be subject to any minimum quantities or total
prices.
GENERAL CONDITIONS
The County reserves the right to bid any job with an estimated cost of $6,000 or more and to utilize
other vendors and in-house staff for all projects.
In the event any provisions of contract are not fulfilled by Contractor, and or the quality of
workmanship is deemed unsatisfactory by the County, the County may, upon written notice to the
Contractor, terminate this contract in ten (10) days after such written notice.
The Bidder, at time of bid submittal, shall possess the correct occupational licenses, all professional
licenses or other authorizations necessary to carry out and perform the work required by the project
pursuant to all-applicable Federal, State and Local laws, statutes, ordinances, and rules and
regulations of any kind. Copies of licenses should be submitted with the bid indicating that the
entity bidding the project is licensed to perform the activities or work included in the contract
documents.
The Bidder is assumed to be familiar with all Federal, State and Local laws, ordinances, rules and
regulations that in any manner affect the work. Special attention is called to, but not limited to, the
local environmental ordinances. Ignorance on the part of the Bidder will in no way relieve him from
responsibility of compliance with all said laws, ordinances, rules and regulations.
BASE BID MINIMUM TECHNICAL SPECIFICATIONS
Form: Pellet or crystal form (no liquid).
Color: Ice melt should be dyed for easy application
Packaging: Ice Melt must be delivered with color indicator and in 50lb bags, stacked on top of a
standard pallet.
Mixture: Highest concentration of ice melt mix should be Sodium Chloride, Magnesium Chloride,
or Calcium Chloride. Only small portions of Potassium Chloride will be accepted.
66-18NOV19
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2.6.
2.7.
2.8.
2.9.
2.9.1
DEVIATION(S) - It is the bidder’s responsibility to submit a bid that meets all mandatory
specifications stated within. The bidder must compare their product bid with the required listed
minimum specifications and identify any deviations along with the specific section deviated from.
Failure to properly identify deviations may render the bidder’s bid response non-responsive and not
capable of consideration for award. Bidders should note that a descriptive brochure of the model
bid may not be sufficient or acceptable as proper identification of deviations from the written
specifications.
DESIGNEE – Boone County Facilities Maintenance Department, 613 E. Ash St. Room 107,
Columbia, MO 65201.
Contact – Robert Wilson, Buyer, 613 E. Ash St, Room 113, Columbia, MO 65201. Telephone
(573) 886-4393 or Email: rwilson@boonecountymo.org
DELIVERY DESTINATION – Will be specified by Boone County at the time of purchase.
Delivery is to be made to multiple locations:
Shed in lot at the corner of 7th and Ash. *Ice melt must be unloaded by hand at this location.
Maintenance Shed at 5501 N Oakland Gravel Rd.
2.9.2.
2.10.
2.11.
Delivery Terms: Inside delivery shall be made FOB Destination with freight charges fully included
and prepaid. The seller pays and bears the freight charges.
The County of Boone reserves the right to accept or reject any and all bids in the best interest of the
County.
EVALUATION - The Bidder may be required to provide the Facilities Maintenance Department
with a sample of the Ice Melt proposed in the bid response for a five-day evaluation period. The
cost of providing this sample will be the responsibility of the Bidder. Suitability of the sample in
the proposed working environment will be an evaluation factor.
66-18NOV19
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10/31/2019

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