INVITATION FOR BIDS
FREDERICK COUNTY BID NO. 19-457-CP
118 NORTH MARKET STREET ROOF AND HVAC REPLACEMENT
Notice is hereby given that Frederick County, Maryland will receive Sealed Bids from qualified
General Contractors in the Department of Procurement and Contracting, Winchester Hall, 12 East
Church Street, Frederick, Maryland, 21701 for replacing the roof and HVAC system at 118 North
Market Street until May 16, 2019 before 2:00PM (local time) at which time, bids will be opened
and publicly read aloud. Bids received after that time and date will not be accepted and returned
Description of the Work:
The work is located at:
118 North Market Street
Frederick, Maryland 21701
The Work of this Project is defined by the Contract Documents and includes but is not limited to
the following: All work inclusive of removing existing roof and HVAC system and replacing per
Anticipated start date of this work is September 3, 2019. The County will obtain the building
permit, all other permits are the responsibility of the Contractor.
1. Presentation of Bids:
Presentation of bids shall be in strict accordance with the Instructions to Bidders included in
the project Specifications (Section 00100). Bids shall be enclosed in a sealed envelope,
addressed to Frederick County and identified as Bid Number 18-583-CP in one envelope
o Bid Proposal (Bid Forms Section 00200)
o Bid Security (Required only if Bidder’s total Contract Sum is $100,000 or
o Bidder Certification of Work Capacity
o Affidavit of Qualification to Bid
o Certificate of Compliance with Regulation 1-2-36
The Bidder’s Name and address should be clearly marked on the outside of the envelope.
2. Obtaining or Inspecting Contract Documents:
There is no charge for the bid documents. Downloading the Contract Documents will permit
the bidder to take Contract Documents to the “print shop” of their choice for printing.
Depending on the type/speed of your internet connection, and the size of the file(s).
Bid documents may be obtained as follows:
Invitation for Bids
• If you are already a registered vendor on the Frederick County Purchasing website, go to
Purchasing Construction Page at: http://www.frederickcountymd.gov/index.aspx?nid=1116
and download a copy of the bid.
• If you are not yet a registered vendor on the Frederick County Purchasing website, go to
the vendor registration page at https://ww3.frederickcountymd.gov/VendorSignIn/ and
follow the instructions to register.
• When you have completed the registration, go to the Purchasing Construction Page
identified above to download a copy of the bid.
• Supplier registration in Frederick County’s new procurement system is strongly
encouraged and is now required in order to be awarded a bid. At a yet to be determined
future date bid announcements will only be made by the new system. In order to register
in the new procurement system please go to the following web page (note: it is necessary
to submit a W-9 with your registration): www.frederickcountymd.gov/procurement
NOTICE: CONTRACTORS AND SUBCONTRACTORS, THAT DO NOT
REGISTER, WILL NOT RECEIVE NOTIFICATION OF ADDENDA; THEREFORE
THE COUNTY ASSUMES NO RESPONSIBILITY FOR THE FAILURE OF NON-
REGISTERED ENTITIES TO RECEIVE ADDENDUMS.
Bid Documents may be reviewed at the following locations:
Associated Builders & Contractors
Attn: Darlene Chaney
530 North Locust Street
Hagerstown, MD 21740
Ph # 301-739-1190
Fax # 301-739-1026
Email: abccvc@ myactv.net
Reed Construction Data
30 Technology Parkway South, Suite 500
Norcross, GA 30092
Ph # 770-209-3323
Fax # 770-209-3328
McGraw Hill Construction Co/
Attn: Maryann Duke
8501 La Salle Rd., Suite 204
Towson, MD 21286
Ph # 770-775-6075
Fax # 410-821-0090
Mid Atlantic Bx
(Formerly Harrisburg Builders Exchange)
Attn: Trisha Byrd
2501 North Front Street
Harrisburg, PA 17110-1189
Ph # 717-234-3255
Fax # 717-234-3316
EGI (Engineering Graphics Inc.)
Attn: Mike Bratburd
5103-B Pegasus Court
Frederick, MD 21704
Invitation for Bids
3. Bid Security and Guarantee is applicable to this project.
Bid security will only be required for bids in the amount of $100,000 or greater.
If the Total Contract Sum proposed by the Bidder is $100,000 or greater, the Bidder shall
submit bid security in the form of Bid Bonds, Certified Checks, or Cashier’s Checks in the
amount of Five Percent (5%) of Bidder’s maximum total project bid price. Security shall be
made payable to the Board of County Commissioners of Frederick County, Maryland. Bid
Bonds shall be issued by a surety company licensed to conduct business in the State of
Maryland and shall be written on EJCDC C-430 Bid Bond (2002 Edition).
4. Performance Bond and Payment Bond are applicable to this project.
Performance and Payment bonds will only be required for awarded bids amounting to
$100,000 or greater.
The successful bidder in and awarded Bid Amount of $100,000 or greater shall furnish
performance and payment bonds covering the faithful performance of the Contract and
payment of all obligations there under, in the amount of One Hundred Percent (100%) of the
total Contract Sum, including Contingency Items and any accepted Alternates (if any of these
are included in the bid award). Each Bond shall be issued by a Surety Company licensed to
conduct business in the State of Maryland and shall be delivered to the Frederick County
Procurement & Contracting Department within ten (10) days after Notice of Award of the
Contract. The bonds shall be written on EJCDC C-610 – Performance Bond (2002 Edition)
and EJCDC C-615 – Payment Bond (2002 Edition).
5. Time of Completion and Liquidated Damages:
The Contractor shall commence the Work under this Contract per the construction start date
established in the Notice-to-Proceed, prosecute said Work diligently and complete the Work
no later than 60 (Sixty) calendar days from the construction start date identified in the Notice-
In case of failure on the part of the Contractor to complete the Work within the time fixed in
the Contract or any extensions thereof, the Contractor shall pay the Owners, as fixed and
agreed upon liquidated damages, the sum of $1,000.00 (One Thousand Dollars) per calendar
day to Frederick County for each calendar day in excess of the Contract Time stated above
or as otherwise modified and agreed to by the Owner and Contractor.
6. Pre-Bid Conference (Attendance strongly suggested):
A mandatory Pre-Bid Conference has been scheduled for May 1, 2019 at 10:00AM in the
Winchester Room, Winchester Hall 12 East Church Street, Frederick, Maryland 21701, to
discuss objectives and answer questions relating to this Invitation for Bid. A site visit to the
building will be made immediately following the Pre-Bid Conference at Winchester Hall.
Contractors that do not attend the mandatory pre-bid conference and site visit will not be
eligible for award of a contract.
7. Award or Rejection of Bids:
Invitation for Bids
A bidder may be required to submit evidence that he has appropriate experience, and
financial resources available to undertake and perform the Contract properly and
expeditiously, and any other information that may be required to indicate his ability to fulfill
the Contract. This may include, but not be limited to, submission of at least three similar
projects performed within the last three years (including the name of the Owner and the
name and telephone number of an authorized representative of the Owner familiar with the
project). It is the intent of the Owner to award the construction contract to the lowest
responsive and responsible Bidder, complying with all the provisions of the Instructions to
Bidders, provided the bid price is reasonable and it is to the interest of the Owner to accept
it. Frederick County, Maryland reserves the right to cancel the project, at no penalty, up to
the issuance of the “Notice to Proceed”. Frederick County, Maryland or its authorized
agent(s) reserve the right to reject any or all bids and to waive any informality or deficiency
in bids received, whenever such rejection or waiver is in the best interest of the County.
Frederick County, Maryland also reserves the right to reject the bid of a Bidder who has
previously failed to perform properly or to complete, on time, contracts of a similar nature,
or the bid of a Bidder, who after investigation, is not in a position to perform the Contract.
As a condition of award the successful Bidder will be required to provide evidence of
insurance and may be required to submit bonds prior to the execution of the Contract by the
Owner. Failure to meet this requirement shall constitute abandonment of the Bid by the
Bidder. The bid may then be awarded to the next lowest bidder.
8. Bid Protest:
The County’s Bid Protest Procedure may be accessed at:
Frederick County Government does not discriminate on the basis of race, color, national
origin, sex, religion, age and disability in employment or the provision of services.
Individuals requiring special accommodations are requested to contact the Purchasing
Department at (301) 600-1067 (Voice), or (301) 600-1672 (Voice/TDD) to make
arrangements no later than ten (10) working days prior to the meeting.
9. Project Administration:
All communications relative to the bid for this Work shall be directed to Justin Hedges
(301-600-1002), Team Leader prior to the opening of Bids. All questions relating to
interpretation of the Contract Documents or requests for clarification must be submitted in
writing. E-mail: firstname.lastname@example.org or Fax 301-600-2521 no later than
May 8, 2019.
BY AUTHORITY OF:
Frederick County, Maryland
Procurement & Contracting Director
Invitation for Bids