North Avondale Water Supply Design

Agency: City of Avondale
State: Arizona
Type of Government: State & Local
Caegory:
  • C - Architect and Engineering Services - Construction
Posted Date: Mar 8, 2018
Due Date: Mar 28, 2018
Solicitation No: RFQ PW 18-066
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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North Avondale Water Supply Design
  • Department: Finance & Budget, Parks & Recreation
  • RFP Number: RFQ PW 18-066
  • Start Date: 03/07/2018
  • Close Date: 03/28/2018 3:00 PM

North Avondale Water Supply Design

The City of Avondale is issuing this Request For Qualifications seeking statements of qualifications from qualified, licensed firms (¡°Vendors¡±) interested in providing professional services for the design, construction administration and operation support of a new water supply connection in North Avondale

A NON-MANDATORY Pre-Submittal Conference will be held on Wednesday, March 14, 2018. A site visit will immediately follow the conference.

Final Date for Inquiries is March 19, 2018.

Bid Deadline: March 28, 2018 at 3:00 PM.

To access the FTP site, please follow these instructions:

Procurement FTP Site Instructions:

  • Website: ftp.avondale.org
  • Directory/ Username: ProcurementFTP
  • Password: P7ocu7e@!
  • Once logged in, choose:
    ¡°RFQ PW 18-066 ? North Avondale Water Supply¡±

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City of Avondale
Public Works Department
REQUEST FOR
STATEMENTS OF QUALIFICATIONS
City of Avondale
11465 West Civic Center Drive
Avondale, Arizona 85323
SOLICITATION INFORMATION AND SELECTION SCHEDULE
Solicitation Number:
PW 18-066
Solicitation Title:
Release Date:
NON-MANDATORY
Pre-Submittal Conference:
Final Date for Inquiries:
SOQ Due Date and Time:
Letters to Short Listed Firms:
Oral Interviews (if necessary):
Target City Council Award Date:
Anticipated Agreement Start Date:
Procurement Officer:
North Avondale Water Supply Design
March 7, 2018
March 14, 2018
9:00 a.m. (local time, Phoenix, Arizona)
Avondale City Hall
11465 West Civic Center Drive
Avondale, Arizona 85323
A site visit will immediately follow the conference.
March 19, 2018
March 28, 2018
3:00 p.m. (local time, Phoenix, Arizona)
April 17, 2018
April 24, 2018
July 2, 2018
July 3, 2018
Tiffany Copp
tcopp@avondale.org
623-333-4213
* In the event that a Vendor cannot be selected based solely on SOQ submitted, oral
interviews may be conducted at the City’s sole discretion.
** The City of Avondale reserves the right to amend the solicitation schedule as necessary.
3194362.2
CITY OF AVONDALE
PUBLIC WORKS DEPARTMENT
PW 18-066
TABLE OF CONTENTS
Section A
I. RFQ Process, Award of Agreement
II. Statement of Qualifications Format; Scoring
III. Oral Interviews; Scoring
IV. Vendor Information Form
Section B
Sample Professional Services Agreement
Page
A-1
A-6
A-10
A-11
B-1
3194362.2
i
SECTION A
CITY OF AVONDALE
PUBLIC WORKS DEPARTMENT
PW 18-066
PART I. RFQ PROCESS; AWARD OF AGREEMENT
1.1 Purpose; Scope of Work. The City of Avondale (the “City”) is issuing this Request
For Qualifications (this “RFQ”) seeking statements of qualifications (“SOQ”) from qualified,
licensed firms (“Vendors”) interested in providing professional services for the design,
construction administration and operation support of a new water supply connection in North
Avondale (the “Services”), as more particularly described in the Scope of Work attached to the
sample Professional Services Agreement as Exhibit B. The construction administration services
may be provided by a separate firm under the direction of the awarded Vendor. The City is
seeking to have this project constructed and operational for the summer of 2020, and has
budgeted $6,860,000 for both the design and construction. The funding will be split between
fiscal years 2017/2018 ($750,000) and 2018/2019 ($6,110,000). In accordance with the City’s
Procurement Code, the City will accept sealed SOQ for the Services specified in the Scope of
Work in the sample Professional Services Agreement.
1.2 Preparation/Submission of SOQ. Vendors are invited to participate in the
competitive selection process for the Services outlined in this RFQ. Responding parties shall
review their SOQ submissions to ensure the following requirements are met.
A. Irregular or Non-responsive SOQ. The City shall consider as “irregular” or
“non-responsive” and reject any SOQ not prepared and submitted in accordance with this RFQ, or
any SOQ lacking sufficient information to enable the City to make a reasonable determination of
compliance to the minimum qualifications. Unauthorized conditions, limitations, or provisions
shall be cause for rejection. An SOQ may be deemed non-responsive at any time during the
evaluation process if, in the sole opinion of the City, any of the following are true:
(1) Vendor does not meet the minimum required skill, experience or
requirements to perform or provide the Service.
(2) Vendor has a past record of failing to fully perform or fulfill
contractual obligations.
(3) Vendor cannot demonstrate financial stability.
(4) Vendor’s SOQ contains false, inaccurate or misleading statements
that, in the opinion of the City Manager or authorized designee, are intended to mislead the
City in its evaluation of the SOQ.
B. Submittal Quantities. Interested Vendors must submit one original and
seven copies (eight total submittals) of the SOQ. In addition, interested parties must submit one
PDF copy of the Proposal on a CD-ROM or similar electronic storage device. Failure to adhere
to the submittal quantity criteria shall result in the SOQ being considered non-responsive.
C. Required Submittal. The SOQ shall be a maximum of 12 pages to address
the SOQ criteria (excluding cover letter, resumes and the Vendor Information Form, but including
the materials necessary to address Project understanding, general information, organizational chart,
3194362.2
A-1
SECTION A
CITY OF AVONDALE
PUBLIC WORKS DEPARTMENT
PW 18-066
photos, tables, graphs, and diagrams). Each page side (maximum 8 1/2” x 11”) with criteria
information shall be counted. However, one page may be substituted with an 11” x 17” sheet of
paper, folded to 8 1/2” x 11”, showing a proposed Project schedule or organizational chart and only
having information on one side. Cover, back, table of contents and tabs may be used and shall not
be included in the page count, unless they include additional project-specific information or SOQ
criteria responses. The minimum allowable font for the SOQ is 11 pt, Arial or Times New
Roman. Failure to adhere to the page limit, size and font criteria and shall result in the SOQ being
considered non-responsive. Each SOQ shall be submitted with the following documents:
(1) Cover letter with an original ink signature by a person authorized
to bind the Vendor. Proposals submitted without a cover letter with an original ink
signature by a person authorized to bind the Vendor shall be considered non-responsive.
(2) Vendor Information Form, with original ink signature.
(3) References.
(4) Project Schedule, if required.
(5) Resumes, Licenses and Certifications (if any).
(6) Acknowledgment page, with an original ink signature, for any
Addendum received.
D. Vendor Responsibilities. All Vendors shall (1) examine the entire RFQ, (2)
seek clarification of any item or requirement that may not be clear, (3) check all responses for
accuracy before submitting an SOQ and (4) submit the entire SOQ by the official SOQ Due Date
and Time. A late SOQ will not be considered. A Vendor submitting a late SOQ shall be so
notified. Negligence in preparing an SOQ shall not be good cause for withdrawal after the SOQ
Due Date and Time.
E. Sealed Submittals. All SOQ shall be sealed and clearly marked with the
SOQ number and title, (PW 18-066) North Avondale Water Supply Design, on the lower left
hand corner of the mailing envelope. A return address must also appear on the outside of the
sealed SOQ. The City is not responsible for the pre-opening of, post-opening of, or the failure to
open, any SOQ not properly addressed or identified.
F. Address. All SOQ shall be directed to the following address: City Clerk,
11465 West Civic Center Drive, Suite 200, Avondale, Arizona 85323. Proposals must be received
in the City Clerk’s office by the SOQ Due Date and Time indicated on the cover page of this RFQ.
Telegraphic (facsimile), electronic (e-mail) or mailgram SOQ will not be considered.
G. Amendment/Withdrawal of SOQ. At any time prior to the specified SOQ
Due Date and Time, a Vendor (or designated representative) may amend or withdraw its SOQ.
Any erasures, interlineations, or other modifications in the SOQ shall be initialed in original ink
3194362.2
A-2
SECTION A
CITY OF AVONDALE
PUBLIC WORKS DEPARTMENT
PW 18-066
by the authorized person signing the SOQ. Facsimile, electronic (e-mail) or mailgram SOQ
amendments or withdrawals will not be considered. No SOQ shall be altered, amended or
withdrawn after the specified SOQ Due Date and Time.
1.3 Cost of SOQ Preparation. The City does not reimburse the cost of developing,
presenting or providing any response to this solicitation. An SOQ submitted for consideration
should be prepared simply and economically, providing adequate information in a straightforward
and concise manner. The Vendor is responsible for all costs incurred in responding to this RFQ.
All materials and documents submitted in response to this RFQ become the property of the City
and will not be returned.
1.4 Inquiries.
A. Written/Verbal Inquiries. Any question related to the RFQ shall be
directed to the Procurement Officer whose name appears on the cover page of this RFQ.
Questions shall be submitted in writing or via e-mail by the close of business on the Final Date
for Inquiries indicated on the cover page of this RFQ. In the event the City offices are closed on
the Final Date for Inquiries, the Respondent may submit the question(s) to the City
Representative via e-mail or voicemail. Any inquiries related to this RFQ shall refer to the
number and title, page and paragraph. However, the Respondent should not place the RFQ
number and title on the outside of any envelope containing questions, because such an envelope
may be identified as a Submittal and may not be opened until after the RFQ Deadline.
B. Inquiries Answered. Verbal or telephone inquiries directed to City staff
will not be answered. Within five business days following the Final Date for Inquiries listed on
the cover page of this RFQ, answers to all questions received in writing or via e-mail will be
posted online. No questions, submitted in any form, will be answered after the Final Date for
Inquiries.
C. Pre-Submittal Conference. A Pre-Submittal Conference may be held. If
scheduled, the date and time of this conference will be indicated on the cover page of this RFQ.
This conference may be designated as mandatory or non-mandatory on the cover page of this RFQ.
Additionally, if the Pre-Submittal Conference is designated as mandatory, failure to attend shall
render that Vendor’s SOQ non-responsive. Vendors are strongly encouraged to attend the Pre-
Submittal Conference, even if designated as non-mandatory. The purpose of this conference will
be to clarify the contents of this RFQ in order to prevent any misunderstanding of the City’s
requirements. Any doubt as to the requirements of this RFQ or any apparent omission or
discrepancy should be presented to the City at this conference. The City will then determine if any
action is necessary and may issue a written amendment or addendum to this RFQ. Oral statements
or instructions will not constitute amendments or addenda to this RFQ.
1.5 Addenda. Any addendum issued as a result of any change in this RFQ shall
become part of the RFQ and must be acknowledged in the SOQ submittal. Failure to indicate
receipt of the addendum shall result in the SOQ being rejected as non-responsive. It shall be the
3194362.2
A-3

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