NOTICE OF INVITATION FOR BIDS – IFB 0058407
Newman Hall Toilet/Shower Room Renovation
Sealed bids are invited for the Newman Hall Toilet/Shower Room Renovation at Virginia Tech, Blacksburg,
Virginia, Project Code R-2019-15, VT Renovations. The project is generally described as interior renovations
for four existing Toilet/Shower rooms, one existing Laundry, one new Accessible Toilet, and two existing
Dormitory Rooms, all located in Newman Hall. The project includes selective demolition, plumbing fixtures,
ventilation systems, electrical work, concrete masonry partitions, toilet partitions, suspended ceilings, ceramic
tile, and other finishes. The total project area is approximately 2,800 GSF.
Sealed bids will be received at the Procurement Department (MC 0333), Virginia Tech, 300 Turner
Street, Suite 2100, Blacksburg, VA 24061. The deadline for submitting bids is 2:00 P.M. sharp, as
determined by the Bid Officer, on February 26, 2019. The bids will be opened publicly and read aloud
beginning at 2:00 P.M. on February 27, 2019, at the same location.
A Bid Bond and Contract Security will be required of all bidders regardless of bid amount.
eVA Vendor Registration: The bidder or offeror must be a registered vendor in eVA prior to making the first
Application for Payment. Bidder or offeror must include the cost of the eVA transaction fee in its bid. The eVA
transaction fee will be assessed approximately 30 days after each purchase order is issued. Any adjustments
(increases/decreases) will be handled through eVA change orders.
Subcontracting Plans and SWaM Spend Reporting: Each prime contractor who wins an award in which a
provision of a small business subcontracting plan is a condition of the award (see Instructions to Bidder, item
17) AND is not individually certified as a Small, Woman Owned or Minority Owned (SWaM) vendor by the
(http://www.sbsd.virginia.gov/certification-division/) shall deliver evidence of compliance through the
submission of the subcontracting template linked below with each payment request.
Upon completion of the contract, the contractor agrees to furnish with the final request for payment, at a
minimum, the following information: name of firm with the SBSD certification number or FEIN number, phone
number, total dollar amount subcontracted, category type (small, women-owned, or minority-owned), and type
of product or service provided. Payment(s) may be withheld until compliance with the subcontracting spend
reporting is received and confirmed. The Owner reserves the right to pursue other appropriate remedies to
include, but not be limited to, termination for default.
A template for reporting subcontracting data can be found at:
The university encourages including all subcontractor (SWaM certified and non-SWaM certified) spend on
Procedures for submitting a bid, claiming an error, withdrawing of bids and other pertinent information are
contained in the Instructions to Bidders, which is part of the Invitation for Bids. Withdrawal due to error in bid
shall be permitted in accord with Section 9 of the Instructions to Bidders and §2.2-4330, Code of Virginia. The
Owner reserves the right to reject any and all bids.
A non-mandatory Pre-Bid Conference is scheduled for 10:00 A.M., local prevailing time, on February
12, 2019 at Owens Hall, Room 33, Virginia Polytechnic Institute and State University, Blacksburg,
The contract shall be awarded on a lump sum basis as follows: the Total Base Bid Amount including any
properly submitted and received bid modifications as the Owner in its discretion decides to award in the
manner set forth in Paragraph 12 of the Instructions to Bidders. The “Notice of Award” or “Intent to
Award” will be posted on eVA, Virginia Department of General Services’ central electronic
procurement website, at https://eva.virginia.gov
Contractor registration in accordance with Section 54.1-1103 of the Code of Virginia is required. See the
Invitation for Bids for additional qualification requirements.
Electronic copies of the Invitation for Bids documents, including the plans and the specifications, will be
available for inspection and download online at the following website:
Shortcut link: https://records.facilities.vt.edu/weblink
END OF NOTICE OF INVITATION FOR BIDS