New Location for Buffalo Animal Shelter RFP

Agency: City of Buffalo
State: New York
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
Posted Date: Jul 26, 2022
Due Date: Aug 12, 2022
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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Bid Title: New Location for Buffalo Animal Shelter RFP
Category: Office of Strategic Planning
Status: Open

Description:

CLICK HERE TO DOWNLOAD BUFFALO ANIMAL SHELTER RELOCATION RFP

Publication Date/Time:
4/29/2022 12:00 AM
Closing Date/Time:
8/12/2022 5:00 PM
Related Documents:

Attachment Preview

Request for Proposals
City of Buffalo Looking for:
A New Location for the
City Animal Shelter
DATE ISSUED: Friday, April 29, 2022
SUBMISSION DEADLINE: Friday, July 29, 2022
TABLE OF CONTENTS
I. INTRODUCTION ........................................................................... 3
II. FACILITY REQUIREMENTS AND QUALIFICATIONS..................3
III. PROPOSAL REQUIREMENTS ........................................................4
A. LETTER OF INTENT..........................................................................4
B. LEASE TERM/ CERTAIN LEASE PROVISIONS EXPECTED.........4
C. FINANCIAL ABILITY AND INFORMATION ................................ 5
D. REFERENCES ....................................................................................5
IV. EVALUATION CRITERIA .................................................................6
A. QUALITY OF PLAN ..........................................................................6
B. EXPERIENCE AND QUALIFICATIONS..........................................6
C. FINANCIAL CONSIDERATIONS ....................................................6
V. SUBMISSION INSTRUCTIONS..................................................... 7
VI. RESERVATIONS .......................................................................... 8
VII. TERMS AND CONDITIONS .......................................................... 8
VIII. GENERAL REQUIREMENTS ......................................................... 8
IX. RELEASE AND INDEMNITY AGREEMENT ............................... 11
Page 2 of 14
I. INTRODUCTION
The City of Buffalo (“City”) is seeking a new location that is suitable for or can be built to suit the
needs of the City of Buffalo Animal Shelter. The City of Buffalo stays committed to providing care
and shelter for homeless or unwanted animals. The City wants to expand its current facility to
increase the quality of care and expand amenity offerings, improving quality of life and treatment
for sheltered animals.
II. FACILITY REQUIREMENTS AND QUALIFICATIONS
The Offeror must either already have the existing facility or commit to build a new Animal Shelter.
Specific requirements include:
A. OFFICE BUILDING (A minimum of 13,000 sq. ft.)
Animal Receiving/Intake Area (See section C for more details)
Customer service area/Reception area
2-4 Administrative Offices for staff members
Showroom
Food storage room
Supply room
A lunch area for staff
Large locker room to accommodate employee lockers (15-20)
Restrooms for staff (A minimum of 2)
o Either two unisex or one female, one male, and one unisex restroom
Training assessment room
4 to 6 medical rooms
o Two to three rooms for doctor service
o One surgical suite
o One room for euthanization at a minimum
Rooms for animal enclosures/cages. Separate rooms must be designated for dogs and
cats.
B. PARKING AREA AND GREEN SPACE
Designated gated green space adjacent to the shelter for a dog park.
A minimum of 30 on-site parking spaces for staff, city-owned vehicles, and visitors.
An attached garage sizeable enough to house approximately 4-6 City Vehicles
C. CUSTOMER WAITING AREA
Please note that the Customer Waiting Area should be adjacent to the Customer Service Area and
should be secured. A secure animal for animals to arrive (i.e: Strays, aggressive, etc.) This could
mean a floor-to-ceiling gate, plexi-glass, etc.
D. PROPERTY QUALIFICATIONS
An existing facility is not required to follow the exact dimensions mentioned in Sections A,
B, and C. However, it must have the required space as well as the amenities that have been
listed.
Page 3 of 14
If the property does not already meet the requirements, the Offeror is required to
build/construct the tenant improvement in accordance with the specifications set forth in
Sections A, B and C.
The Offeror must show the ability to complete and undertake the construction, and provide
a timeframe.
Outline any and all environmental issues or potential environmental issues, including but
not limited to toxic, explosive, or hazardous substances, within the building or buried
beneath the surface of the site whether or not under any building(s) and whether or not
the adverse impact came from off-site or could have come from off-site. The Offeror is
responsible for remediation if necessary.
III. PROPOSAL REQUIREMENTS
Offerors are advised to adhere to the submittal requirements of the RFP. Failure to comply with
the instructions of the RFP may cause a proposal to be rejected. Submission of a proposal in
response to this RFP constitutes acceptance of all requirements outlined in the RFP.
Responses must include the following information in a brief and concise format - not to exceed
ten (10) pages of narrative. The City of Buffalo reserves the right to request additional information
during the evaluation of submissions and to reject any or all submissions.
A. LETTER OF INTENT
Each Offeror or their authorized representative shall prepare a letter of intent no longer
than 3 pages. Submission of the letter shall constitute a representation by the Offeror
that it is willing and able to deliver the leased space and to perform the services described
in this RFP and in their proposal.
The letter of intent must explain the Offeror’s understanding of the City’s intent, objectives,
and how Offeror proposes to achieve its proposal. It must also discuss the Offeror’s
proposed plan for delivering the leased space and implementing the described services,
including but not limited to whether the proposed leased space is ready for the Buffalo
Animal Shelter use without any modifications necessary to the proposed leased space,
whether the proposed leased space needs some improvements/modifications in order to
meet the Buffalo Animal Shelter use specifications, and or whether the proposed leased
space will require a full improvement build-out in order to meet the Buffalo Animal Shelter
use specifications. In addition, the proposal should contain any proposed approach to
project development, project management, strategies, and any additional factors that may
be beneficial to the City in achieving its’ goals.
B. LEASE TERM/ CERTAIN LEASE PROVISIONS EXPECTED
The City desires to enter into a 10 (ten) year lease with a 10 (ten) year lease renewal extension option
exercisable by the City. Please present offers for both City and/or offeror/landlord for all repair and
maintenance.
Page 4 of 14
C. FINANCIAL ABILITY AND INFORMATION
As part of the review process the developer or development team must be prepared to submit
financial information.
Financial Readiness: Submit a letter of good standing issued by a bank or lending institution that
provides information with regards to length of time developer has held an account along with proof
of funds and demonstrates financial capacity.
Detail experience: With any public funding sources that may be used for the redevelopment o
f the proposed project.
Note: The release of this information will be restricted subject to the City's compliance with the Freedom of
Information Law and other State and Federal statutes.
The developer must be prepared to provide the following within a week of a request from the City of
Buffalo:
Current financial statements - Developer or development team should submit a current financial
statement in addition to financial statements for the previous two years. In the case of a newly formed
development entity, the proposal should include a financial statement of the general partners or
corporate affiliate(s), prepared by a Certified Public Accountant and including the most recent audit
of all parties. The statement should show the assets, liabilities, and net worth of the developer or
development team.
Other disclosures - Include any prior negative financial history involving the proposed developer or
development team and/or its owners, partners, shareholders, and board members. In the body of the
proposal, the developer or development team must address the following questions:
Has the developer or development team or any of the affiliated individuals listed defaulted on
a real estate obligation? If so, please explain.
Has the developer or development team or any of the affiliated individuals listed been
delinquent on a commercial or housing development debt? If so, please explain.
Has the developer or development team or any of the affiliated individuals listed been the
defendant in any legal suit or action? If so, please explain.
Has the developer or development team or any of the affiliated individuals, listed declared
bankruptcy or made compromised statements with creditors? If so, please explain.
Are there any current legal proceedings or judgments recorded against the developer or
development team or any of the affiliated individuals listed? If so, please explain.
Has the developer or development team or any of the affiliated individuals ever been
debarred or prohibited from bidding on work by any state or federal agencies such as the U.S.
Department of Housing and Urban Development, U.S. Small Business Administration, Erie
County, or the Dormitory Authority of New York State? If so, please explain.
D. REFERENCES
Provide three (3) references from projects previously undertaken by the developer demonstrating capacity to
undergo a project of this scale and complexity.
THE CITY OF BUFFALO RESERVES THE RIGHT TO REJECT ANY OR ALL RESPONSES SUBMITTED
Page 5 of 14

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