SHIP HOUSING REPAIR
Leonia J. Butler
937 Broad Street
Pensacola, Florida 32534
I/(we) certify that I/(we) have carefully examined the Housing Repair Specifications and
Contractor Requirements related to the above referenced job, as furnished by Escambia
County, and I/(we) have also examined the site on which the proposed work is to be
performed. On the basis of these examinations, I (we) propose to furnish all materials, tools,
machinery and labor necessary to complete the work in a professional, workmanship manner
and to complete the work at the prices listed.
TOTAL JOB COST
BID OPENING DATE:
BID COMMITTEE REPRESENTATIVE
FIRM PHONE NUMBER
REQUIRED PERMITS AND INSPECTIONS: Septic System
All measurements are for reference only and should be confirmed by the bidder
Mandatory on Site Pre-Bid Conference: Friday, March 27, 2020 at 9:30 a.m.
INSTRUCTIONS TO BIDDERS
Submit COVER SHEET AND ALL NUMBERED PAGES OF SPECIFICATIONS with signature of
Contractor and bid price in ink. Specifications in pencil will be rejected. Bids must be in a sealed
envelope and hand-delivered to Neighborhood Enterprise Division Office, 221 Palafox Place (Ernie Lee
Magaha Government Building), Suite 200, Pensacola, FL 32502 office by 12:00 noon at the closing
date specified. NO email or fax submissions will be accepted.
The bids will be opened by the Bid Committee and bid will be awarded based upon the lowest eligible
bidder with the most reasonable combined bid for the work specified. Bids $25,000 or over must be
approved by the Board of County Commissioners prior to award of contract. Itemized pricing may be
used for negotiation in the event of a change in the scope of work as described within the
Labor, overhead, permits, insurance, and profit must be included into each itemized price and not listed
as a separate itemized price or listed under “miscellaneous.” Non-compliance will result in rejection of
All repair work performed must be inspected (rough and final) and conform to County Ordinances, State
Laws, and Florida Building Code.
The Contractor is responsible for proper reattachment/hook-up of any/all of the following that apply:
appliances, existing coaxial cable, telephone and interface, electric, water, and sewage.
HOMEOWNER’S RESPONSIBILITIES AND OBLIGATIONS
The Homeowner is responsible for maintaining existing utilities for the Contractor’s use during the
The Homeowner is responsible for the removal of all belongings/furnishings from the designated work
areas prior to the start date. The Contractor is not responsible for removal of Homeowner’s trash
and/or discarded belongings or furnishings.
Payment will be lump sum at project completion for bids $15,000.00 and under. For bids over
$15,000.00, contractor will be eligible for a 40% draw once all required permit applications are in place
and 50% of the work is completed as determined by the itemized costs for the job.
The Contractor will be eligible for Final Payment after the following conditions have been fulfilled:
Completion of Write-Up
Inspection/Sign-off by Building Inspections and/or Health Department
Acceptance by the Homeowner (Homeowner’s Release & Warranty)
Warranty Paper provided to the Homeowner
Premises free from all construction debris
Submission of RRP Checklist Form & Contractor’s Final Affidavit
Original Invoice from Contractor
Surety’s Consent to Final Payment if applicable
There is a Fourteen (14) day time limit on each rehabilitation job. For every day worked in excess of the
Fourteen day contract period, a FIFTY DOLLAR ($50.00) per day penalty will be assessed.
ESCAMBIA COUNTY NEIGHBORHOOD ENTERPRISE DIVISION
HOUSING REPAIR PROGRAMS
If your firm is awarded the bid for housing repair (SHIP or HUD programs), the following items
must be current and on file in order to issue a Purchase Order.
*Current W9 (less than one year old).
*County Vendor Information sheet (less than one year old).
*Worker’s Compensation as required by State Law OR exemption form.
*Commercial General Liability ($1,000,000 coverage) listing Escambia County as
Certificate Holder and additional insured.
*Automobile Liability ($1,000,000 coverage) listing Escambia County as Certificate
Holder and additional insured.
GL and Auto Liability Certificates must state the following under the Additional Interest:
C/O Neighborhood Enterprise Division
221 Palafox Place
Pensacola, FL 32502-5844
All correspondence should be directed to Neighborhood Enterprise Division, 221 Palafox
Place, Suite 200, Pensacola, FL 32502 for review.
*For jobs valued at $25,000 or higher, 100% Performance and Payment Bonds will be
required. Performance and Payment Bond format will be provided.
Contractor will be responsible for the recording of all bonds with Pam Childers, Clerk of The
Circuit Court of Escambia County Florida.
Refer to BCC Office of Purchasing Risk Management Guidelines Procedure No: PP-180 (Performance and
Payment Bonds) and PP-185 (Risk Management Guidelines) for further details.
Additionally, Neighborhood Enterprise Division will maintain the following info in the
*Contractor may not be federally debarred from participating in programs as per
*State registered or State Certified Contractor License
*Escambia County Competency Board License
*Escambia County Business/Occupational License
*EPA RRP Renovator and Firm Certifications
Firms bidding on Lead Based Paint Abatement jobs must also submit proof of Lead Abatement
All information must be current at time of award. IF INFORMATION CANNOT BE PRODUCED
IN A TIMELY MANNER, THE COUNTY RESERVES THE RIGHT TO AWARD THE BID TO
THE NEXT MOST RESPONSIVE BIDDER.
SHIP Housing Repair Program Specifications
Leonia J. Butler
937 Broad Street
Pensacola, FL 32534
▪ There is no Federal Funding on this project.
EXISTING SEPTIC SYSTEM REPAIR:
PLEASE SEE ATTACHED PERMIT/SPECIFICATIONS AS OUTLINED BY THE
DEPARTMENT OF HEALTH.
Decommission the existing drain field, per the State of Florida Environmental Health
Repair/replace septic system as per attached Environmental Health specifications.
Following the repair of the septic system, grade area and leave in a uniform/smooth condition,
then provide grass seed and hay for stabilization.
All damage to yard (created by trucks and other equipment used to accomplish work herein),
are to be filled to grade with topsoil and seed and hay installed.
If it is necessary to remove any part of the fence or landscaping , it will be restored to existing
condition prior to repairs.
Contractor will return one time after substantial completion of work during the warranty period if
areas settle to re-grade and seed.
Septic system total $____________
TOTAL JOB COST $__________________________
(TO FRONT COVER)