2020 Nearshore Artificial Reef Construction Project

Agency: Okaloosa County
State: Florida
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 237990 - Other Heavy and Civil Engineering Construction
Posted Date: Jun 16, 2020
Due Date: Jul 15, 2020
Solicitation No: RFP TDD 60-20
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Document Title Document Number Deadline
2020 Nearshore Artificial Reef Construction Project RFP TDD 60-20 07-15-2020, 3:00 P.M.

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REQUEST FOR PROPOSALS (“RFP”) & RESPONDENT’S ACKNOWLEDGEMENT
RFP TITLE:
Okaloosa County 2020 Nearshore Artificial Reef Construction Project
RFP NUMBER:
RFP TDD 60-20
ISSUE DATE:
NON-MANDATORY PRE-PROPOSAL MEETING:
LAST DAY FOR QUESTIONS:
RFP OPENING DATE & TIME:
June 15, 2020
June 24, 2020
June 26, 2020
July 15, 2020
9:00 A.M. CST
9:00 A.M. CST
9:00 A.M. CST
3:00 P.M. CST
NOTE: PROPOSALS RECEIVED AFTER THE PROPOSAL OPENING DATE & TIME WILL NOT BE CONSIDERED.
Okaloosa County, Florida solicits a qualified contractor for the acquisition, construction, and deployment of multiple nearshore snorkel reefs by deploying
numerous pilings embedded at least 15 ft. into the seafloor to prevent movement due to the oceanographic forces associated with the shallow water depth.
Four or more rock or shell embedded concrete layers are to be mounted on each piling with at least four (4) inches separating each layer. The reefs will
be located in the Gulf of Mexico within active permitted areas in Florida waters offshore of Okaloosa County in depths less than 25ft. All terms,
specifications and conditions set forth in this RFP must be incorporated into your response. A proposal will not be accepted unless all conditions have
been met. All proposals must have an authorized signature in the space provided below. All envelopes containing sealed proposals must reference the
“RFP Title,” “RFP Number,” and the “RFP Due Date & Time.” Okaloosa County is not responsible for lost or late delivery of proposals by the U.S.
Postal Service or other delivery services used by the Respondent. Neither faxed nor electronically submitted proposals will be accepted. Proposals may
not be withdrawn for a period of ninety (90) days after the proposal opening unless otherwise specified.
RESPONDENT ACKNOWLEDGEMENT FORM BELOW MUST BE COMPLETED, SIGNED, AND RETURNED AS PART OF YOUR
PROPOSAL. PROPOSALS WILL NOT BE ACCEPTED WITHOUT THIS FORM, SIGNED BY AN AUTHORIZED AGENT OF THE
RESPONDENT.
COMPANY NAME
MAILING ADDRESS
CITY, STATE, ZIP
FEDERAL EMPLOYER’S IDENTIFICATION NUMBER (FEIN):
TELEPHONE NUMBER:
EMAIL:
EXT:
FAX:
I CERTIFY THAT THIS PROPOSAL IS MADE WITHOUT PRIOR UNDERSTANDING, AGREEMENT, OR CONNECTION WITH ANY OTHER
RESPONDENT SUBMITTING A PROPOSAL FOR THE SAME MATERIALS, SUPPLIES, EQUIPMENT OR SERVICES, AND IS IN ALL
RESPECTS FAIR AND WITHOUT COLLUSION OR FRAUD. I AGREE TO ABIDE BY ALL TERMS AND CONDITIONS OF THIS PROPOSAL
AND CERTIFY THAT I AM AUTHORIZED TO SIGN THIS PROPOSAL FOR THE RESPONDENT.
AUTHORIZED SIGNATURE:
TYPED OR PRINTED NAME
TITLE:
DATE:
Rev: September 22, 2015
NOTICE TO RESPONDENTS
RFP TDD 37-20
Notice is hereby given that the Board of County Commissioners of Okaloosa County, FL, will accept sealed proposals until 3:00 p.m.
(CST) July 15, 2020, for Okaloosa County 2020 Nearshore Artificial Reef Construction Project. Interested respondents desiring
consideration shall provide one (1) original and one (1) thumb drive of their Request for Proposals (RFP) response with the
Respondent’s proposal. Submissions shall be portrait orientation, unbound, and 8 ½” x 11” where practical.
All originals must have original signatures in blue ink.
Proposal documents are available for download by accessing the following sites:
http://www.myokaloosa.com/purchasing/hom
https://www.bidnetdirect.com/florida
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=2442519
A non-mandatory pre-bid meeting will be held at 9:00 a.m. (CST), June 24th, 2020 at 1540 Miracle Strip Parkway SE Fort
Walton Beach, FL 32548If you are unable to attend in person, you may call in to the following number: 850-609-2070.
Proposals must be delivered to the Okaloosa County Purchasing Department at the address listed below no later than 3:00 p.m. (CST)
July 15, 2020 in order to be considered. All proposals received after the stated time and date will be returned unopened and will not be
considered. All submittals must be in sealed envelopes reflecting on the outside thereof “Okaloosa County 2020 Nearshore Artificial
Reef Construction Project”. Failure to clearly mark the outside of the envelope as set forth herein shall result in the submittal not being
considered.
The County reserves the right to award to the firm submitting a responsive proposal with a resulting negotiated agreement that is most
advantageous and in the best interest of Okaloosa County, and to waive any irregularity or technicality in proposals received. Okaloosa
County shall be the sole judge of the resulting negotiated agreement that is in its best interest and its decision will be final.
NOTE: Crestview, FL is not a next day guaranteed delivery location by most delivery services. Respondents using mail or
delivery service assume all risk of late or non-delivery.
All submittals should be addressed as follows:
2020 Nearshore Artificial Reef Construction Project
RFP TDD 60-20
Okaloosa County Purchasing Department
5479A Old Bethel Road
Crestview, FL 32536
Jeffrey Hyde
Date
Purchasing Manager
OKALOOSA COUNTY
BOARD OF COUNTY COMMISSIONERS
Robert A. “Trey” Goodwin, III
Chairman
PROPOSAL REQUIREMENTS
RFP TDD 60-20
OKALOOSA COUNTY NEARSHORE ARTIFICIAL REEF CONSTRUCTION PROJECT
I. INTRODUCTION
The purpose and intent of this Request for Proposal is to select a qualified contractor for the acquisition,
construction, and deployment of multiple nearshore snorkel reefs by deploying numerous pilings embedded
at least 15 ft. into the seafloor to prevent movement due to the oceanographic forces associated with the
shallow water depth. Four or more rock or shell embedded concrete layers are to be mounted on each piling
with at least four (4) inches separating each layer. The reefs will be located in the Gulf of Mexico within
active permitted areas in Florida waters offshore of Okaloosa County in depths less than 25ft.
This project is funded by the RESTORE Act. Available funding for this phase of the project is
$1,233,566.00. Contractor selection will be administered through the criteria outlined in the below request
for proposal process considering the greatest quantity and quality of product and service offered.
Contractors must submit proposals for what they can construct and deploy as specified in the deployment
plan with the budgeted amount of $1,233,566.00. All artificial reef construction and deployment must be
completed by December 31, 2020.
II. SCOPE OF WORK
1. Definitions
The terms and abbreviations used herein shall have the meanings as defined below.
a. “Artificial reef” means one or more manufactured or natural objects intentionally placed on
the bottom in predominantly marine waters to provide conditions believed to be favorable
in sustaining or enhancing the spawning, breeding, feeding or growth to maturity of Florida’s
managed reef associated fish species and increase the productivity of other reef community
resources which support fisheries. Included in this definition are artificial reefs developed
with one or more of the following additional objectives: enhancement of fishing and diving
opportunities, fisheries research and fisheries conservation/preservation purposes.
b. “Permitted area” means an area with discrete boundaries inside of which one or more
artificial reefs may be located and for which all required permits and authorizations have
been obtained. These permits and authorizations include: artificial reef permits issued by the
Florida Department of Environmental Protection and/or the Army Corps of Engineers and
other permits, licenses, or authorizations required by any governing body.
c. “Staging site” means a land-based holding area for artificial reef material where such
material is stored and prepared for transportation to an approved artificial reef site.
d. “Prefabricated modules” means structures specifically designed and built for use as artificial
reefs and which meet the environmental safety, durability, and stability requirements of this
rule, as well as providing complexity and texture which are suitable as habitat for fishes and
for colonization by encrusting marine organisms.
e. “Contractor” means the vendor contracted by the Okaloosa County to provide services
defined in the scope of work and meets the definition of “Contractor” in section 119.0701(1)
(a).F.S.
1
f. “Nearshore snorkel” means a category of artificial reef permitted areas located in water
shallower than 25 ft. where pilings are used to stabilize concrete artificial reef layers through
which pilings run.
2. Location
The location of the artificial reef modules are as specified in the deployment plan (see Table 1). The
specified artificial reef modules are to be deployed in four (4) artificial reef permit areas offshore of
Okaloosa County. The permitted areas are “Beach Access #2”, “Beach Access #6”, “Henderson
Park West”, and “Pompano St” reef sites. These are authorized artificial reef permitted areas with
the U.S. Army Corps of Engineers and Florida Department of Environmental Protection. The
permits for this area are:
Table 1 Nearshore Artificial Reef Permitted Areas associated with this project
Permit Area
Name
USACOE Permit Information
FDEP Permit Information
Location Information
Nearshore
Permit Number
Expiration
Latitude/
Longitude
Depth Navigational
(ft.) Clearance (ft.)
SAJ-2014-03328(SP-SWA) June 8, 2022 30° 23.602'N
Beach Access #2
0330615-002-EG-46
January 17, 2025 86° 36.482'W 13 - 23
6
SAJ-2014-03328(SP-SWA) June 8, 2022 30° 23.673'N
Beach Access #6
13 - 23
6
0330622-002-EG-46
January 17, 2025 86° 37.572'W
SAJ-2014-03328(SP-SWA) June 8, 2022 30° 22.735'N
Pompano St
15 - 24
6
0330616-002-EG-46
January 21, 2025 86° 25.128'W
SAJ-2014-03328(SP-SWA) April 9, 2019 30° 22.892'N
Henderson Park
West
0330620-002-EG-46
January 17, 2025 86° 27.164'W 12 - 24
6
Contractors must meet the following minimum qualifications by including a response to each
item below at the time of submitting a proposal:
a. Be on file with the Department of State in accordance with provision of Chapter
607, Florida Statutes, the “Florida Business Corporation Act”;
(http://dos.myflorida.com/).
b. Not be on the federal debarment list;
http://www.dol.gob/ofccp/regs/compliance/preaward/debarlst.htm
c. Not be on the state debarment list;
http://www.dms.myflorida.com/business_operations/state_purchasing/
vendor_information/convicted_suspended_discriminatory_complaints_vendor_lists
d. Show they are competent and have the necessary resources to fulfill the conditions of
the contract.
e. Have successfully completed at least one artificial reef construction project within the
past 5 years, anywhere in the United States.
f. Provide proof of insurance (in accordance with the County liability requirements).
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3. Minimum Material Standards
Artificial reef materials placed in the “Nearshore Snorkel Reef Permitted Areas” (Table 1) must
consist of an environmentally non-hazardous piling embedded at least 15 ft. into the seafloor to
prevent movement due to oceanographic forces associated with the shallow water depth. Four or
more rock or shell embedded concrete layers are mounted on the piling with at least four (4) inches
separating each layer. The concrete structures and supporting pilings shall have sufficient thickness,
strength, and reinforcement to withstand the environmental conditions (e.g., waves, currents, etc.)
associated with a 20-year storm event pursuant to language outlined in the Guidelines for Marine
Artificial Reef Material. All artificial reef modules must be composed of reinforced marine grade
concrete with a minimum strength of 4,000 pounds per square inch (psi) and cured for at least 14
days prior to deployment. Units must be capable of being lowered to an upright position on the
seafloor. Any lifting lines, straps or equipment used during deployment must be temporary and
removed by the contractor prior to reimbursement.
4. Deployment Pattern Standards
Materials proposed must be deployed within the specified permitted areas. The respondent shall state
the number of proposed modules in their RFP response. All artificial reef modules shall be planned
a minimum of 20ft. from all permitted area boundaries. For deeper depths, strong current, wind or
sea conditions, a greater buffer is strongly encouraged to ensure all deployments fall within the
permitted area. In instances where the deployment vessel is spudded down in shallow water and
accurate deployment locations can be determined (snorkel reefs), this 20 ft. buffer may be reduced
as approved by the County based on the anchoring mechanism used.
5. Calendar of Events
Project construction and deployment must be completed prior to March 31, 2021. No
compensation will be made for any work completed after this date.
6. Deployment and Material Placement
a. During deployment of the artificial reef material, the transport vessel must be effectively
moored through double anchoring, be spudded down, or otherwise be held securely in
place with minimal movement (+/-50 feet) to ensure accurate placement of the modules
on the bottom. Any machinery used to move and deploy the reef materials should be
sufficiently powered/maneuverable and capably operated to ensure timely, effective and
safe off-loading of materials. The tug or transport vessel shall meet all U.S. Coast Guard
certification and safety requirements, be equipped with a working, accurate Global
Positioning System (GPS) unit and other marine electronics including a working VHF
radio. Effective and reliable communications shall exist at all times between the transport
vessel captain, the transport vessel crew, and the designated county observer on site.
Deployment operations will only be initiated when sea height in the operations area is no
greater than two to four feet as forecast by the nearest NOAA weather office. Either the
FWC’s observer, the county’s observer or the contractor’s vessel captain reserves the right
to suspend off-loading operations if positioning or other deployment objectives, including
safety of personnel and equipment, are not being met.
b. Contractor must mark all modules with a waterproof inventory identification number to
accommodate cargo manifest and post deployment underwater surveys and inspections.
The Contractor shall provide a complete inventory list to the observer, designed by the
County, to validate accuracy of cargo manifests prior deployment.
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