NCORR Staff Augmentation: CDBG-DR/CDBG Mitigation Expert Admin Support

Agency: State Government of North Carolina
State: North Carolina
Type of Government: State & Local
NAICS Category:
  • 541512 - Computer Systems Design Services
  • 541611 - Administrative Management and General Management Consulting Services
  • 561110 - Office Administrative Services
  • 561320 - Temporary Help Services
Posted Date: Mar 30, 2020
Due Date: Apr 20, 2020
Solicitation No: 19-RFP-015046-GSX
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
19-RFP-015046-GSX NCORR Staff Augmentation: CDBG-DR/CDBG Mitigation Expert Admin Support
Questions due 2:00 pm on April 9, 2020
3/30/2020 4/20/2020 2:00 PM ET 19-

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STATE OF NORTH CAROLINA
North Carolina Office of Recovery and Resiliency
Request for Proposal #: 19-RFP-015046-GSX
NCORR Staff Augmentation:
Community Development Block Grant-Disaster Recovery/Community
Development Block-Grant Mitigation Expert Administrative Support
Date of Issue: March 30, 2020
Proposal Opening Date: April 20, 2020
At 02:00 PM ET
PLEASE NOTE: The DPS Purchasing & Logistics office is making every effort to minimize
coronavirus contagion. While all bid openings are public events, and they will continue to
be conducted in our offices as scheduled, we are strongly urging vendors to forego
attendance at bid openings if possible. As an alternative, please remember that tabulations
of all bid openings are available on the Interactive Purchasing System website by close of
business on the day of opening.
Direct all inquiries concerning this RFP to:
Sherri Garte
NCORR Procurement Director
Email: sherri.garte@ncdps.gov
Phone: 919-324-6228
Proposal Number: 19-RFP-015046-GSX
Vendor: __________________________________________
STATE OF NORTH CAROLINA
Request for Proposal #
19-RFP-015046-GSX
______________________________________________________
For internal State agency processing, including tabulation of proposals in the Interactive Purchasing System
(IPS), please provide your company’s Federal Employer Identification Number or alternate identification
number (e.g. Social Security Number). Pursuant to G.S. 132-1.10(b) this identification number shall not be
released to the public. This page will be removed and shredded, or otherwise kept confidential, before
the procurement file is made available for public inspection.
This page is to be filled out and returned with your proposal.
Failure to do so may subject your proposal to rejection.
ID Number:
______________________________________________________
Federal ID Number or Social Security Number
___________________________________________________
Vendor Name
Proposal Number: 19-RFP-015046-GSX
Vendor: __________________________________________
STATE OF NORTH CAROLINA
Division of North Carolina Office of Recovery and Resiliency
Refer ALL Inquiries regarding this RFP to:
Sherri Garte
Request for Proposal #19-RFP-015046-GSX
Proposals will be publicly opened: April 20, 2020
Contract Type: Open Market
Using Agency: North Carolina Office of Recovery and
Resiliency
Commodity No. and Description: 958-77
Requisition No.: N/A
Project Management Services
EXECUTION
In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the undersigned Vendor offers and agrees to
furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein. By executing
this proposal, the undersigned Vendor certifies that this proposal is submitted competitively and without collusion (G.S. 143-54), that none of its
officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of the General Statutes,
the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that it is not an ineligible Vendor as set forth in G.S.
143-59.1. False certification is a Class I felony. Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor’s
knowledge and belief, that it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from covered transactions by any Federal or State department or agency. As required by G.S. 143-48.5, the undersigned Vendor
certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this RFP, complies with the requirements of Article 2 of
Chapter 64 of the NC General Statutes, including the requirement for each employer with more than 25 employees in North Carol ina to verify
the work authorization of its employees through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to,
or acceptance by, any State Employee associated with the preparing plans, specifications, estimates for public Contract; or a warding or
administering public Contracts; or inspecting or supervising delivery of the public Contract of any gift from anyone with a Contract with the State,
or from any person seeking to do business with the State. By execution of this response to the RFP, the undersigned certifies, for your entire
organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees
of your organization. As required by 2 CFR § 200.317, the undersigned vendor certifies that it, and each of its sub-Contractors for any Contract
awarded as a result of this RFP, complies with the requirements of 2 CFR § 200.318-.326. As required by the Byrd Anti-Lobbying Amendment,
31 U.S.C. § 1352 (as amended), the undersigned vendor certifies that by applying or bidding for an award of $100,000 or more shall file the
required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or
organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of
Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by
31 U.S.C § 1352. Each tier shall also disclose any lobbying with non-Federal funds that take place in connection with obtaining any Federal
award. Such disclosures are forwarded from tier to tier up to the recipient.
Failure to execute/sign proposal prior to submittal shall render proposal invalid and it WILL BE REJECTED. Late
proposals cannot be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE :
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
FAX NUMBER:
VENDOR’S AUTHORIZED SIGNATURE:
DATE:
EMAIL:
Offer valid for at least 90 days from date of proposal opening, unless otherwise stated here: ______ days. After this time, any withdrawal of
offer shall be made in writing, effective upon receipt by the agency issuing this RFP.
ACCEPTANCE OF PROPOSAL
If any or all parts of this proposal are accepted by the State of North Carolina, an authorized representative of the Department of Public Safety
(DPS) shall affix his/her signature hereto and this document and all provisions of this RFP along with the Vendor proposal response and the
written results of any negotiations shall then constitute the written agreement between the parties. A copy of this acceptance will be forwarded
to the successful Vendor(s). This procurement complies with the State’s own procurement laws, rules and procedures per 2 CFR § 200.317.
FOR STATE USE ONLY: Offer accept and Contract awarded this________ day of __________, 2020, as indicated on the attached
certification, by ____________________________________________________ Authorized Representative of DPS)
Page 3 0F 46
Proposal Number: 19-RFP-015046-GSX
Vendor: __________________________________________
Contents
1.0 PURPOSE AND BACKGROUND .............................................................................................6
2.0 GENERAL INFORMATION.......................................................................................................6
2.1 REQUEST FOR PROPOSAL DOCUMENT .............................................................................6
2.2 RESERVED E-PROCUREMENT.............................................................................................6
2.3 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS ...............................6
2.4 RFP SCHEDULE .....................................................................................................................7
2.5 PROPOSAL QUESTIONS .......................................................................................................7
2.6 PROPOSAL SUBMITTAL .......................................................................................................7
2.7 PROPOSAL CONTENTS ........................................................................................................8
2.8 ALTERNATE PROPOSALS ....................................................................................................9
2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................9
3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS.....................................10
3.1 METHOD OF AWARD...........................................................................................................10
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION.......10
3.3 PROPOSAL EVALUATION PROCESS.................................................................................10
3.4 EVALUATION CRITERIA ......................................................................................................12
3.5 PERFORMANCE OUTSIDE THE UNITED STATES .............................................................12
3.6 INTERPRETATION OF TERMS AND PHRASES..................................................................12
4.0 REQUIREMENTS ...................................................................................................................13
4.1 CONTRACT TERM................................................................................................................13
4.2 PRICING................................................................................................................................13
4.3 ANTICIPATED PAYMENT STRUCTURE ..........................................................................13
4.4 INVOICES..............................................................................................................................13
4.5 FINANCIAL STABILITY ........................................................................................................13
4.6 VENDOR EXPERIENCE........................................................................................................14
4.7 BACKGROUND CHECKS.....................................................................................................14
4.8 PERSONNEL.........................................................................................................................14
4.9 VENDOR’S REPRESENTATIONS ........................................................................................14
5.0 SCOPE OF WORK .................................................................................................................15
5.1 GENERAL .............................................................................................................................15
5.2 TASKS / DELIVERABLES ....................................................................................................16
Page 4 0F 46
Proposal Number: 19-RFP-015046-GSX
Vendor: __________________________________________
5.3 ACCEPTANCE OF WORK ....................................................................................................22
5.4 TRANSITION ASSISTANCE .....................................................................................................22
6.0 CONTRACT ADMINISTRATION.............................................................................................22
6.1 PROJECT MANAGER AND CUSTOMER SERVICE ............................................................22
6.2 PERFORMANCE...................................................................................................................22
6.3 DISPUTE RESOLUTION .......................................................................................................22
6.4 CONTRACT CHANGES ........................................................................................................23
ATTACHMENT A: PRICING.............................................................................................................24
ATTACHMENT B: INSTRUCTIONS TO VENDORS..........................................................................27
ATTACHMENT C: NORTH CAROLINA GENERAL CONTRACT TERMS & CONDITIONS .............30
ATTACHMENT D: LOCATION OF WORKERS UTILIZED BY VENDOR.........................................35
ATTACHMENT E: CERTIFICATION OF FINANCIAL CONDITION...................................................36
ATTACHMENT F: HISTORICALLY UNDERUTILIZED BUSINESSES INFORMATION....................37
ATTACHMENT G: NCORR RULES AND REGULATIONS ...............................................................38
ATTACHMENT H: CDBG-DR RULES AND REGULATIONS ...........................................................43
ATTACHMENT I: EXAMPLE EFFORT REPORT ..............................................................................46
Page 5 0F 46

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