Natural Resources Inventory - Request for Proposals

Agency: City of Peekskill
State: New York
Type of Government: State & Local
NAICS Category:
  • 541620 - Environmental Consulting Services
  • 541690 - Other Scientific and Technical Consulting Services
Posted Date: Apr 2, 2021
Due Date: Apr 23, 2021
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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RFP Title Due Date Status
Natural Resources Inventory - Request for Proposals April 23, 2021 - 4PM OPEN

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REQUEST FOR PROPOSALS (RFP)
CITYWIDE NATURAL RESOURCES INVENTORY (NRI)
CITY OF PEEKSKILL, NEW YORK
DUE: APRIL 23, 2021 4PM
Responses must be submitted in a sealed package to:
Office of the City Clerk
RE: Natural Resources Inventory RFP Response
840 Main Street
Peekskill, NY 10566
I.
PROJECT DESCRIPTION
The City of Peekskill (“City”) is a vibrant community situated along the Hudson River with a variety
of natural resources adding to the beauty and quality of life of Peekskill residents. The goal of the
City’s Natural Resources Inventory (“NRI”) is to identify areas of local and area importance
including but not limited to water resources, bedrock geology and soils, scenic and cultural
resources, climatology, etc. The NRI will become a valuable resource to the city and its residents
by serving as a foundation for comprehensive land use planning and future environmental
programs and projects.
As such, the City of Peekskill seeks a qualified specialized firm or individual (the “Consultant”)
experienced in the preparation and development of NRIs in the Hudson River Valley with
relevancy in data collection and fieldwork, websites and mapping, scientific writing, and public
engagement. The Scope of Services is detailed in Section 3.
This NRI is made possible through a grant from the Hudson River Valley Greenway Association.
The selected Consultant will work with the City Planner and the Conservation Advisory Council
(“CAC”) to complete the NRI within the allotted grant timeframe.
There are no previous plans or inventories available for resource reference.
City of Peekskill Citywide Natural Resources Inventory RFP
II.
PROJECT AREA
The City of Peekskill.
III. SCOPE OF WORK
A. EXECUTIVE SUMMARY
The Executive Summary will provide a concise summary of all NRI components and
analyses as outlined in Section III.
B. INVENTORY COMPONENTS
Narrative
The NRI will consist of a variety of chapters focusing on the City’s natural resources. The
consultant will complete the necessary online and/or in-person data collection in order to
complete narratives for the following major chapters. The subsets of each major chapter
must be completed as outlined by the New York State Department of Environmental
Conservation (“DEC”) in their publication “Creating a Natural Resources Inventory: A
Guide for Communities in the Hudson River Estuary Watershed.”
Geology and Soils
Water Resources
Habitats and Wildlife
Climate
Cultural Resources
Land Use and Zoning
Additionally, the written chapters will incorporate references to supporting published
studies and reports completed by New York State agencies or affiliates, e.g. Department
of Environmental Conservation, Department of State, Scenic Hudson, and similar.
The narratives will directly align with the prepared maps.
Maps
The Consultant will not be responsible for any mapping requirements related to the
preparation of the NRI unless agreed upon between the Consultant and the City Planner.
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City of Peekskill Citywide Natural Resources Inventory RFP
C. PUBLIC ENGAGEMENT
The Consultant will be responsible for developing and executing a platform for public
outreach and feedback via either a website, online survey, online meetings, or other
acceptable method, including COVID-safe protocols if in-person events resume. The City
will provide the Consultant with relevant contacts and handle the announcement.
The Consultant will also be responsible for two (2) presentations to the City Council, after
completion of the draft NRI and prior to adoption of the final NRI.
D. ANALYSIS
The Consultant will complete analyses for each of the NRI chapters including summaries
of the data/data collection. The Consultant will also work with the City Planner and CAC to
highlight areas of significant resource value, prioritize areas with overlapping resources,
areas of significant resource value, identify possible threats to the continued availability of
resources, and note natural resources that extend beyond the local boundaries.
E. MEETINGS
In addition to regular (working) meetings with the City Planner and/or CAC, the Consultant
will be required to attend a minimum of two (2) public meetings with at least one (1)
presentation to the City Council but not to exceed three.
All additional meetings, phone calls, video calls, and other communication forms are not
reimbursable. Travel is not reimbursable.
IV. WORK PRODUCTS SUBMISSION
The Consultant is responsible for preparing all working NRI draft reports as well as the final
NRI.
Draft NRI
It is anticipated that the working draft report will be digital and intended for digital
publication. The draft report presented to the City Council must be submitted in both digital
(Word and PDF format, 600 dpi or greater) and hard copy formats. All accompanying
tables, graphs, photos, etc. must be included.
Final NRI
The final work product will be the completed NRI. This must be submitted in both digital
(Word and PDF format, 600 dpi or greater) and hard copy formats. The final work product
will include the final written NRI report with accompanying tables, graphs, photos, and
appendices, as needed, to respond fully to the Scope of Work.
The final work product must be placed on a flash drive labeled “City of Peekskill - Natural
Resource Inventory” with date of submission and submitter. The flash drive must contain
the complete NRI document; all tables, charts and graphics; all maps; and all appendix
documents into a compiled PDF binder with digital chapter tabs.
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City of Peekskill Citywide Natural Resources Inventory RFP
Three (3) sets of colored paper copies are required for the final NRI work product and
must include all appendix information in collated and organized professional 3-ring binders
containing a cover sheet, index, and page tabs of the following:
Executive Summary
NRI Chapter Narratives
Analyses
Meeting Minutes
Folded maps with visible title block that easily unfold to their
full size (provided by the City)
V.
RFP SCHEDULE
The anticipated schedule for this RFP is below:
Posting of RFP
All questions due by mail/email
Responses to questions posted on City website
Proposals due
Interviews conducted
Consultant recommendation to City Council
Contract Award
Project Start
April 2, 2021
April 15, 2021, 4PM
April 16, 2021
April 23, 2021, 4PM
Week Of April 26, 2021
May 3, 2021
Week Of May 10, 2021
Week Of May 17, 2021
Continue to Next Page
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City of Peekskill Citywide Natural Resources Inventory RFP
VI. RFP SUBMISSION PROCEDURE
A. PROCEDURE
Applicants will submit eight (8) sealed copies and two (2) flash drives of the proposal by 4:00
P.M. on April 23, 2021 containing the original signature and date. Any submission sent by
any form of transmission after the deadline will not be accepted.
Submissions must be sent to the following address:
Office of the City Clerk
RE: Natural Resources Inventory RFP Response
City of Peekskill
840 Main Street
Peekskill, NY 10566
Any questions or requests for additional information regarding this RFP must be in writing via
mail or e-mail directed to Jesica Youngblood, City Planner, received by 4PM on April 15, 2021.
E-mail inquiries must include the subject line “City of Peekskill Natural Resources Inventory
RFP.” All questions or requests for additional information must include your name, company
affiliation, address, phone number, and e-mail address. The City of Peekskill is not responsible
for any failure in the delivery of an inquiry
B. REQUIRED MATERIALS
The following requirements must be included in the proposal submission:
Cover Page: Signed, company letterhead with “City of Peekskill Natural
Resources Inventory RFP” in the title. As part of the request for proposals
(RFP) submission, the Consultant will provide an Executive Summary clearly
indicating understanding of this RFP’s purpose; the Consultant’s experience
and ability to fully execute all requirements of this RFP; if any subcontractors
will be used; and proposed fee schedule (See Section VIII.)
Project Approach: Describe intended approach to meet the objectives of this
RFP.
Consultant Profile: Provide a brief history and description of the firm or
individual submitting the proposal as it relates to this RFP.
Consultant Experience: Provide a description of five (5) previous NRI projects.
If a sub-consultant is part of the Consultant’s team, a list of their approach and
experience with relevant project experience is also required. Also, provide
experience or evidence as related to public meetings and public engagement
Personnel Descriptions: A description of each Consultant and sub-consultant,
if needed, who will be directly involved with this project and a description of
their role in the project. This description should identify the Project Manager
and the primary contact person overseeing daily operations.
References: A minimum of three (3) professional references for similar project
work completed within the past six (6) years, including three (3) separate
Page 5

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