Municipal Solid Waste Services

Agency: City of Aztec
State: New Mexico
Type of Government: State & Local
Posted Date: Oct 25, 2018
Due Date: Nov 19, 2018
Solicitation No: RFP 2019-672
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Solicitation Request: Municipal Solid Waste Services

Deadline: 11/19/2018 3:00 PM (Mountain Standard Time)

Status: Open

Solicitation Number: RFP 2019-672

Description:

The City of Aztec is accepting proposals from interested and qualified firms to solicit competitive sealed proposals for the award of a contract to provide municipal solid waste collection services for residential and commercial customers and city facilities.

Documents:

Addition 1

Posted: 10/25/2018

Type of Addition: Addendum #1

Overview: Response to questions received as of Thursday, 10/25/2018

Solicitation #: RFP 2019-672 Municipal Solid Waste Services

Documents:

Posted: 10/25/2018

Type of Addition: Addendum #1

Overview: Response to questions received as of Thursday, 10/25/2018

Solicitation #: RFP 2019-672 Municipal Solid Waste Services

Documents:

Attachment Preview

Request for Proposals
RFP# 2019-672
Municipal Solid Waste Collection Services
For
Residential and Commercial Customers and City Facilities
PROPOSALS DUE:
Thursday, November 19, 2018, 3:00 P.M.
City of Aztec
201 W Chaco
Aztec, NM 87410
FINAL DATE FOR QUESTIONS
Thursday, November 1, 2018 10:00 AM
Tentative Commission Approval Date
January 8, 2019
For further information contact:
Kathy Lamb
Finance Director
City of Aztec
Phone: 505-334-7653
Fax: 505-334-7649
email: klamb@aztecnm.gov
NOTICE TO OFFERORS ........................................................................................................................................ 1
I. INTRODUCTION .............................................................................................................................................. 2
A. PURPOSE OF THIS REQUEST FOR PROPOSALS.................................................................................................2
B. BACKGROUND INFORMATION ........................................................................................................................2
C. TERM OF AGREEMENT ....................................................................................................................................3
D. PROCUREMENT MANAGER ............................................................................................................................. 3
E. INFORMATION PROVIDED BY THE CITY...........................................................................................................4
F. DEFINITION OF TERMINOLOGY .......................................................................................................................4
II. CONDITIONS GOVERNING THE PROCUREMENT .............................................................................................. 7
A. SEQUENCE OF EVENTS .....................................................................................................................................7
B. EXPLANATION OF EVENTS ............................................................................................................................... 7
C. GENERAL REQUIREMENTS.............................................................................................................................10
III. RESPONSE FORMAT AND ORGANIZATION ....................................................................................................17
A. NUMBER OF RESPONSES ...............................................................................................................................17
B. NUMBER OF COPIES.......................................................................................................................................17
C. PROPOSAL FORMAT.......................................................................................................................................18
IV. SPECIFICATIONS ...........................................................................................................................................20
A. SCOPE OF WORK............................................................................................................................................20
B. TECHNICAL SPECIFICATIONS ..........................................................................................................................23
C. COST PROPOSALS...........................................................................................................................................25
D. BUSINESS SPECIFICATIONS ............................................................................................................................25
V. EVALUATION................................................................................................................................................27
A. EVALUATION POINT SUMMARY ....................................................................................................................27
B. EVALUATION FACTORS ..................................................................................................................................27
C. EVALUATION PROCESS ..................................................................................................................................29
APPENDIX A: ACKNOWLEDGEMENT OF RECEIPT FORM......................................................................................30
APPENDIX B: REQUEST FOR PROPOSALS SUBMITTAL FORM...............................................................................32
APPENDIX C: CAMPAIGN CONTRIBUTION DISCLOSURE FORM............................................................................35
APPENDIX D: RESIDENT VETERANS CERTIFICATION ...........................................................................................38
APPENDIX E: DEBARMENT/SUSPENSION CERTIFICATION FORM ........................................................................40
APPENDIX F: CONTRACTOR SAFETY CERTIFICATION FORM................................................................................42
APPENDIX G: COST PROPOSALS.........................................................................................................................44
APPENDIX H: ORGANIZATIONAL REFERENCE QUESTIONNAIRE...........................................................................48
APPENDIX I: CURRENT TRASH PICKUP SCHEDULE MAP ......................................................................................52
APPENDIX J: CURRENT TRASH PICKUP SCHEDULE ..............................................................................................54
APPENDIX K: SAMPLE AGREEMENT ...................................................................................................................55
ii
NOTICE TO OFFERORS
City of Aztec, NM
RFP 2019672 Municipal Solid Waste Collection Services
Closing Date: Thursday, November 19, 2018 3:00 P.M.
The City of Aztec is accepting proposals from interested and qualified firms to solicit competitive sealed proposals for
the award of a contract to provide municipal solid waste collection services for residential and commercial customers
and city facilities.
RFP documents may be obtained online by accessing the City’s purchasing webpage through www.aztecnm.gov , Vendor
Registry or by contacting Kathy Lamb at (505) 3347653 or klamb@aztecnm.gov Sealed proposals, plainly marked with
the date and time of opening for RFP 2019672, will be received by the City of Aztec at 201 W. Chaco, Aztec, New Mexico
87410, until the hour of 3:00 p.m. on November 19, 2018.
Publication Date: October 21, 2018, Farmington Daily Times
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RFP 2019672 Municipal Solid Waste Collection Services
I. INTRODUCTION
A. PURPOSE OF THIS REQUEST FOR PROPOSALS
The City of Aztec (City) is requesting sealed proposals for services to collect commercial and residential municipal
solid waste (MSW or refuse). The City will select one Contractor to develop and implement a program that
provides comprehensive waste collection services. Services shall be provided to all areas within the corporate
limits of the City of Aztec, and any tracts, territories and areas hereafter annexed to, or acquired by the City of
Aztec. Services shall include the provision of containers for both commercial and residential pickup (wheeled carts
and dumpsters).
The City is committed to and the Contractor will be contractually obligated to:
Provide citizens with refuse removal services at a reasonable cost to the customer;
Minimize the environmental impacts associated with the collection, processing, disposal and recycling of
materials;
Provide citizens with two (2) community cleanup programs per year for the free removal of rubbish and
clutter of each year;
Provide recycling opportunities that target electronic waste (computers and related material), plastics,
metals, paper, appliances “white goods” twice a year;
Identify inappropriate waste practices and recommend solutions;
Enhance appearance of trucks;
Expand customer access via phone, internet, afterhours service, and other types of availability;
Address truck heavyhaul street damage costs.
The City seeks to enter into a multiyear agreement for refuse collection with a contractor willing and able to
explore opportunities to provide or respond to alternative refuse collection or disposal methods which may
become available to or requested by the City of Aztec.
In addition to refuse collection disposed of through legally permitted and licensed methods to an EPAapproved
landfill, the City requests Respondent proposals to include, but not limited to:
Single stream curbside recycling program to substantially enhance the reduction, reuse, and recycling of
solid waste materials that will benefit both residential and commercial customers within the City limits.
The City currently does not provide curbside recycling and proposal should identify all necessary aspects
and projected timeline to implement curb side recycling.
The City currently operates a drop off convenience center for single stream recycling. Containers and
pickup to be provided by the Contractor.
Electronic Waste program. The City currently does not offer an electronic waste program to City utility
customers. Proposal should identity all components necessary to implement service.
Recommend ways for Contractor to become involved as a part of the Aztec community.
B. BACKGROUND INFORMATION
The City of Aztec is located in the northwest corner of New Mexico, 15 miles northeast of Farmington, New
Mexico and 36 miles south of Durango, Colorado. The City provides for the collection of residential solid waste
for Residential, Commercial, and City facilities. As of September 30, 2018, the City provides solid waste service to
2,799 customers (2,516 residential, 273 commercial, 10 city facility) customers in an area of about 13.1 square
miles by a private contractor.
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RFP 2019672 Municipal Solid Waste Collection Services
C. TERM OF AGREEMENT
1. It is the City’s intent to enter into a single agreement with a selected Contractor to provide collection,
transportation and disposal of municipal solid waste as defined by the contract, as is determined to be in
the best interests of the City.
2. The fee proposal, as negotiated prior to contract execution (if required), shall be come the final unit price
under the terms of this contract, for the initial term of the contract.
3. The maximum proposed term of the Contract for Solid Waste Collection Services, including contract
renewals, is for a total of eight (8) years. The original term of the contract will be four (4) years with an
option of a four year term renewal. In no case will the contract(s), including all renewals, exceed a total of
eight (8) years in duration. Subsequent contracts for MSW collection services are subject to a new RFP
process and to Commission or Management approval as called for by law and City ordinances and policies.
4. The contract resulting from this Proposal shall commence on March 1, 2019 and extend for an initial
period of four years. The City shall have the option of renewing this contract for one additional terms (one
four years). The decision to renew shall be solely the City’s. Notice of intent to renew shall be made at
least twomonths prior to normal contract expiration. The City and the selected Contractor shall reconfirm
or renegotiate the unit rates prior to the contract renewal. If renewal results in changes in the terms or
conditions, such changes shall be reduced to writing, as an amendment to this contract and such
amendment shall not become effective until fully executed by both parties.
5. In the event the City does not opt to renew the contract as stated under Sec C (4) above; or the City and
Contractor are unable to reconfirm or renegotiate unit rates for another term, the City shall have the
option of extending this contract at the current rates for a period of six months total for the purpose of
completion of services started prior to current contract expiration or until a new contact can be
established.
D. PROCUREMENT MANAGER
1. The City of Aztec has assigned a Procurement Manager who is responsible for the conduct of this procurement
whose name, address, telephone number and email address are listed below:
Name:
Address:
Telephone:
Fax:
Email:
Kathy Lamb, Procurement Manager
201 W Chaco, Aztec NM 87410
(505) 3347653
(505) 3347649
klamb@aztecnm.gov
2. All deliveries of responses via express carrier must be addressed as follows:
Name:
Kathy Lamb
Reference RFP Name: RFP 2019672 MUNICIPAL SOLID WASTE COLLECTION SERVICES
Address:
City of Aztec
Purchasing Office
201 W Chaco
Aztec, New Mexico 87410
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RFP 2019672 Municipal Solid Waste Collection Services

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