Multipurpose Room Renovation Francis C Hammond Middle School

Agency: State Government of Virginia
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
Posted Date: Jun 11, 2020
Due Date: Jul 15, 2020
Solicitation No: IFB 3885-2
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Contact information: Please Login to View Page
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IFB 3885-2
  • Multipurpose Room Renovation Francis C Hammond Middle School
  • Status: Open
  • Time Left:33 days
  • Closing: 7/15/20 3:00 PM
  • Issued: 6/11/20 7:30 PM
  • Last Amended: 6/11/20
  • Buyer:Lander Napper
  • lander.napper@acps.k12.va.us
  • 703-619-8181

  • Issued By:Alexandria City Public Schools
  • Type:Invitation for Bids (IFB)
  • Category:Construction
  • Work Location: 4646 Seminary Road, Alexandria, VA 22304 via this Invitation to Bid (“ITB”, also interchangeably referred to as “Solicitation”).
  • PreBid Conference: 6/17/20 9:00 AM Pre-Bid Conference
  • Open Responses: 7/15/20
  • Description:ACPS is seeking responses from qualified Bidders for a multipurpose court renovation at Francis C. Hammond Middle School.

Attachments
Attachment Size Description Posted On Type
ITB No 3885 Multipurpose Court Schedule Francis Hammond final-D.S.M.pdf (794.63 KB) Solicitation Document 06/11/20 Solicitation
ITB No. 3885 FC Hammond Multipurpose Court _ Specifications.pdf (1.42 MB) Specifications 06/11/20 Solicitation
ITBNo. 3885 FC Hammond Multipurpose Court _ Construction Drawings.pdf (3.9 MB) Drawings 06/11/20 Solicitation

Attachment Preview

ALEXANDRIA CITY SCHOOL BOARD
dba
ALEXANDRIA CITY PUBLIC SCHOOLS (ACPS)
INVITATION TO BID
for the
Multi-purpose Court Renovation Project
at
Francis C. Hammond Middle School
ITB NUMBER 3885
OPENING DATE: July 15, 2020
OPENING TIME: 3:00 PM EST
Registration on eVA is required to submit a response.
All Bids shall remain valid for a period of ninety (90) days.
ALEXANDRIA CITY PUBLIC SCHOOLS
DOES NOT DISCRIMINATE AGAINST FAITH-BASED ORGANIZATIONS
Date of ITB June 11, 2020
BACKGROUND
Alexandria City Public Schools (ACPS) serves more than 15,000 students who are from more than
114 countries and speak 119 languages. ACPS has 18 schools, including two middle schools, two
K-8 schools, one pre-K school and one High School. In addition, there are 3 other facilities which
support our school division. ACPS is committed to ensuring that each and every student succeeds.
Five of our structures reach or exceed 75 years of age within the next five years. Over the next
20 years, an additional seven will reach 75-plus years and one will be 111 years old.
Other ACPS support facilities include: A Transportation facility, maintenance warehouse,
boathouse, Chance for Change School and the central administration building.
ACPS has recognized the need for a Multi-purpose Court Renovation at the Francis C. Hammond
Middle School. As student enrollment continues to grow, there is an increasing need for modern
facilities that meet the needs of the current and future student population.
SECTION 1. PURPOSE
ACPS is seeking responses from qualified Bidders for a Multi-purpose Court Renovation at Francis
C. Hammond Middle School, located at 4646 Seminary Road, Alexandria, VA 22304 via this
Invitation to Bid (“ITB”, also interchangeably referred to as “Solicitation”).
SECTION 2. SCOPE OF SERVICES
The undersigned Bidder agrees to complete the Work per the following drawings and
specifications, hereby made part of this ITB:
1. Construction Drawings: F.C. Hammond Middle School, Multi-purpose Court,
dated February 22, 2018 (10 pages); and
2. Specifications: F.C. Hammond Middle School, Multi-purpose Court dated February, 2020
(126 pages).
SECTION 3. TIME FOR COMPLETION
The undersigned Bidder agrees to commence the work per the specifications made part of this
ITB, start date no later than August 18, 2020. Substantial completion date October 29, 2020
final completion November. 28,2020.
SECTION 4. BID TIMELINE OVERVIEW
Listed below are the tentative timeframes for events related to the ITB and ACPS’ due diligence
process. The activities with specific dates must be completed as indicated unless otherwise
changed by the ACPS. ACPS reserves the right to modify any timeframe or deadline in this ITB.
In the event that the ACPS finds it necessary to change any timeframe or deadline listed below or
in this ITB, it will do so by issuing an addendum to the ITB.
ITB No.3885 Multi-purpose Court Renovation Project at Francis C. Hammond Middle School
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Event
Invitation to Bid Issuance
Non-Mandatory Pre-Bid Tele Conference
Last Day to Sign up for Site Visit
Site Visit
Deadline for Receipt of Questions
Addendum Posted
Bids Due
Open Bids (via teleconference)
Timeframe
June 11, 2020
June 17, 2020, 9:00 a.m. EST
June 19, 2020, 12:00 noon. EST
June 22, 2020, 9:00 a.m. EST
July 2, 2020, 3:00 p.m. EST
July 8, 2020, by or before close of business
July 15, 2020, 3:00 p.m. EST
July 15, 2020, 3:00p.m. EST
SECTION 5. NON-MANDATORY PRE-BID CONFERENCE & SITE VISIT
A non-mandatory pre-bid teleconference will take place on June 17,2020 at 9:00 a.m. Please utilize
the following instructions:
Join Zoom Meeting
https://us02web.zoom.us/j/5210649345?pwd=bEhuY0xlRVRvbjVxUGp6NHk2VGpiUT09
Meeting ID: 521 064 9345
Password: 8fUNqY
Site Visits shall be scheduled for Monday June 22, 2020 only. All requests must be made in
writing and in advance. All potential Bidders who are interested in scheduling a site visit must
contact Lander Napper to coordinate. Attendee numbers will be limited to 8. Requests must be
received by noon on Friday, June 19, 2020 in order to be scheduled.
The purpose of the non-mandatory pre-bid tele conference is for potential bidders to ask
preliminary questions and to obtain clarifications about any aspect of this ITB. As a result of
COVID-19 and the need for social distancing, we will discuss the coordination of groups of 10
consisting of 1 ACPS Procurement Rep and 1 ACPS Project Manager and 8 potential bidders an
opportunity to tour the site as follows. Bidders may submit advance questions prior to the pre-bid
tele-conference to lander.napper@acps.k12.va.us.
Although there will be questions and answers during this conference, all questions must be
formally submitted and answered in writing or are otherwise non-binding on ACPS. Only written
questions and answers published via an addendum will be acknowledged as part of the clarification
or change that may result in a modification to ACPS’ requirements.
Further, in order to comply with Governor Northam’s social distancing requirements as it
relates to gatherings of more than 10, a public bid opening will not occur. Instead, a telephonic
bid opening will occur at 3:00 pm EST on the day of the bid closing. All interested parties may
dial in utilizing the following information:
Join Zoom Meeting
https://us02web.zoom.us/j/5210649345?pwd=bEhuY0xlRVRvbjVxUGp6NHk2VGpiUT09
Meeting ID: 521 064 9345
Password: 8fUNqY
SECTION 6. INTERPRETATON OF SOLICITATION
Any questions pertaining to this solicitation shall be directed to:
Alexandria City Public Schools
Attn: Lander Napper
Procurement Specialist
1340 Braddock Place, Suite, 620
Alexandria, VA 22314
Email: lander.napper@acps.k12.va.us.
All questions must be submitted via email by or before 3:00 p.m. EST Thursday July 2, 2020.
No verbal questions shall be allowed. Include the ITB number and the title of the solicitation in the
subject line of the email.
If Bidder discovers any ambiguity, conflict, discrepancy, omission, or other error in this ITB, it shall
immediately notify the point of contact for this solicitation of such error in writing and request
modification or clarification. Any bid that includes assumed clarifications and/or corrections without
the required authentication of the same shall be subject to rejection by ACPS.
Interpretations, changes, or clarifications considered necessary by ACPS in response to such
questions will be issued via formal Addenda and posted on ACPS’ an eVA as well as on our
website at: www.acps.k12.va.us/purchasing. ACPS endeavors to issue this submission by or
before close of business on Wednesday July 8, 2020. Bidders are solely responsible for
checking these venues regularly for all Addenda.
SECTION 7. INSTRUCTIONS TO BIDDERS
Bids must be submitted in accordance with the instructions and requirements contained in this ITB,
including the Introduction. Failure to do so may result in the bid being considered non-responsive
and it may be rejected. A Bidder must promptly notify the Procurement office of any ambiguity,
inconsistency, or error which may be discovered upon examination of the ITB. A Bidder requiring
clarification or interpretation of this ITB should email lander.napper@acps.k12.va.us.
Prospective Bidders, sometimes referred to as providers, contractors, or vendors, are to address
the criteria below at a minimum as part of their submitted bid. Each bid should include a transmittal
letter and management overview of the bid. Bids are to include and shall be evaluated on the
following factors, together with such other factors as will protect and preserve the interests of
ACPS, which may also be considered.
In order to be deemed responsive, in addition to the submission of the required bid forms,
the following information must be provided in the bid response:
1. Project Delivery/Bid Schedule.
ITB No.3885 Multi-purpose Court Renovation Project at Francis C. Hammond Middle School
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The ability, capacity, and skill of the Bidder to provide the services and/or items
described in this ITB and in a prompt and timely manner without delay or
interference shall be considered and evaluated. This will include a review of the
Bidder’s estimated project schedule for conformance with ACPS’ project
requirements.
2. Past Performance.
Bidder must provide information regarding the quality and timeliness of
performance of previous Multi-purpose Court projects similar to the requirements
described in this ITB where projects were successfully completed adjacent to an
active building/site and/or where projects were completed while work, done by
others, was being completed concurrently. This will include an evaluation of the
project references provided, as well as a review and evaluation of demonstrated
experience navigating the permit process.
3. References.
In support of the past performance information provided in accordance with items
3, above, each Bidder shall provide a minimum of three (3) references from similar
projects successfully completed within the past seven (7) years. years that are
similar to the size and scope of the work defined in this solicitation.
4. Compliance.
Each Bidder shall state whether any of Bidder’s owners, officers, employees, or
agents, or their immediate family members, is currently, or has been in the past
year, an employee of ACPS or has any responsibility or authority with ACPS that
might affect the procurement transaction or any claim resulting therefrom. If so,
please state the complete name and address of each such person and their
connection to ACPS. Each Bidder is advised that the Ethics in Public Contracting
and Conflict of Interests Act of the Virginia Code, as set forth in Section 18 of this
ITB, apply to this ITB.
5. Price.
The Bidder must submit a Firm Fixed Price bid, which shall include any proposed
fees and rebate structures. The bid must contain a detailed Schedule of Values, for
any fees proposed.
6. Exception, Assumption, or Conditions.
Any exceptions taken, assumption made, or conditions to the submitted bid,
including any requested revisions to the language provided in the sample
agreement, if any, must be provided.
D. Also include any other materials you may want to submit as part of your Bid response.
E. ACPS may request additional information, clarification, or presentations from any of the
Bidders after review of the Bids received.
F. ACPS has the right to use any or all ideas presented in reply to this ITB, subject only to the
limitations regarding proprietary/confidential data of Bidder.
ITB No.3885 Multi-purpose Court Renovation Project at Francis C. Hammond Middle School
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