?Multipurpose Indoor Sports Complex Project Funding

Agency: Wake County
State: North Carolina
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
Posted Date: Oct 23, 2019
Due Date: Jan 16, 2020
Solicitation No: ​19-087
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bid/rfp number description due date/time addenda items contact bid summary/award
​19-087 Multipurpose Indoor Sports Complex Project Funding

​1/16/2020

3:00 pm

​Pre-Proposal Meeting 2pm, Nov 14, 2019

Rm 2800, WCJC

​Denise Foreman, 919-856-5578

denise.foreman@wakegov.com

Attachment Preview

Request for Proposal
RFP # 19-087
Request for Proposals for
Multipurpose Indoor Sports Complex
Project Funding
Wake County, North Carolina
Raleigh, North Carolina 27602
Presubmittal meeting – November 14, 2019
Proposals are due January 16, 2020 before
3:00 pm Eastern Time
REQUEST FOR PROPOSALS: MULTIPURPOSE INDOOR SPORTS COMPLEX
Table of Contents
1.0 Introduction
1.1 Introduction............................................................................................4
1.2 Overview ............................................................................................... 4
1.3 Funding Available ................................................................................. 5
1.4 General Proposal Requirements ......................................................... 5
1.5 Minimum Criteria...................................................................................5
2.0 General Submittal Requirements
2.1 Proposal Contact Prior to Submittal.....................................................7
2.2 Proposal Submittal Requirements ....................................................... 7
2.3 Proposer Expenses .............................................................................. 8
2.4 Proposed Schedule .............................................................................. 8
2.5 Evaluation Team Interviews ................................................................. 8
2.6 Award .................................................................................................... 9
2.7 Non-disclosure of County Information ................................................. 9
2.8 Retention of Proposer Material ............................................................ 9
3.0 General Terms and Conditions
3.1 Certification..........................................................................................10
3.2 Conflict of Interest ............................................................................... 10
3.3 Assignment .........................................................................................10
3.4 Indemnification ....................................................................................10
3.5 Independent Contractor......................................................................10
3.6 Payment ..............................................................................................11
3.7 Governing Law .................................................................................... 11
3.8 Confidential Information/Public Records Law ...................................11
3.9 Compliance with Laws and Regulations and Policies ......................11
3.10 Insurance.............................................................................................12
3.11 Deviation from Proposer’s Stated Project Use..................................12
3.12 Hold Harmless Agreement.................................................................12
3.13 Acceptance ......................................................................................... 12
3.14 E-Verify ...............................................................................................12
3.15 Iran Divestment ..................................................................................13
4.0 Detailed Submittal Requirements
4.0 Proposal Format .................................................................................14
4.1 Executive Summary............................................................................14
4.2 Scope of Project..................................................................................14
4.3 Project Capital Budget and Funding Sources ................................... 16
4.4 Project Timeline ..................................................................................17
4.5 Project Plans for Operations, Maintenance and Marketing..............17
4.6 Project Visitor Estimates, Return on Investment and Performance
Targets ................................................................................................18
4.7 Organizational Information .................................................................18
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REQUEST FOR PROPOSALS: MULTIPURPOSE INDOOR SPORTS COMPLEX
5.0 Available Information
5.1 Available Information Upon Request .................................................19
5.2 Authorizing Statute..............................................................................19
6.0 Attachments
6.1 Attachment 1: Chapter 458, Section 5 of the 1995 N. C. Session Laws
6.2 Attachment 2: Wake County Room Occupancy and Prepared Food and Beverage
Operating Principles
6.3 Attachment 3: Audit Form
6.4 Attachment 4: Visitor Estimates and Return on Investment
3
REQUEST FOR PROPOSALS: MULTIPURPOSE INDOOR SPORTS COMPLEX
1 Introduction
1.1 Introduction
Wake County, North Carolina (“The County”) and Raleigh, North Carolina (“The City”)
(jointly referred to as “City/County”) are seeking proposals from public, private or non-profit
organizations to finance, construct, operate and maintain a multipurpose indoor sports
complex to attract out-of-market tournament business and jointly be used, during non-
tournament use, by Wake residents. Throughout this request for proposals (“RFP”), the
“Proposer” refers to organizations that submit proposals as described within this RFP.
1.2 Overview
1.2.1 Indoor Sports Complex and Hospitality Taxes
In 1991, Wake County was authorized by North Carolina Law to levy a room occupancy tax
and prepared food and beverage tax for the purposes of supporting a convention center,
arena and other cultural, sports and arts activities. These funds are governed through
Interlocal Agreements between the Wake County Board of Commissioner and the Raleigh
City Council. In 2019, an Indoor Sports Complex Fund was established to assist in the
development of a multi-purpose indoor sports complex that will support large indoor sport
tournaments including e-gaming to attract out-of-market tournament business as well as
support needs of the local community. Annual funding of up to $2.36 million is available to
support capital costs associated with the project for a maximum period of 25-years. All
funding decisions must be authorized by the Raleigh City Council and the Wake County
Board of Commissioners.
The City/County does not intend to fund recurring operational needs nor ongoing
maintenance needs that may arise as a result of a funded Indoor Sports Complex. The
proposer’s ability to address these costs should be included in the pro forma as required in
Section 4.5.
Project selection is based primarily on whether a proposal meets the parameters and criteria
outlined in Section 4.0.
1.2.2 Selection Process
In mid-October, the Raleigh City Council and Wake County Board of Commissioners were
briefed on the process for selecting an Indoor Sports Complex partner.
An evaluation team of Wake County staff and community representatives will conduct
a review process that will begin with the distribution of Request for Proposals.
Proposals will be due to Wake County on January 16, 2020 before 3:00 pm. The
evaluation committee will review submittals in January and February. The committee
will receive presentations from each of the qualifying proposers in late January. It is
anticipated that the Raleigh City Council and Wake Board of Commissioners will
4
REQUEST FOR PROPOSALS: MULTIPURPOSE INDOOR SPORTS COMPLEX
receive recommendations for the evaluation team at their February 2020 Work
Sessions.
1.3 Funding Available
Up to $2.36 million will be available annually to support the selected proposal for a period of
up to 25 years. The request of Hospitality Tax funding should not exceed 45% of the
anticipated total project capital costs. Of the remaining 55% of funding, the Proposer should
be able to demonstrate current commitments of at least half of the non-hospitality tax
funding.
The proposal selected for funding will enter into a funding agreement with the Board of
County Commissioners. Actual payments will be contingent upon approval of the funding
agreement and the terms established in the funding agreement for each project. An
example funding agreement is available at www.wakegov.com/roomfoodtax. The
distribution of Hospitality Tax payments are anticipated to begin once the project’s
construction is complete and the project is operational.
1.4 General Proposal Requirements
When responding to this RFP, please follow all instructions carefully. Please submit proposal
contents according to the outline specified and submit documents according to the instructions.
Failure to follow these instructions will be considered a non-responsive proposal and may result
in immediate elimination from further consideration.
By submitting a proposal, Proposers acknowledge that:
1.4.1
The City/County reserves the right to reject any or all proposals. The City/County
reserves the right to reconsider any proposal submitted at any phase of the
procurement. It also reserves the right to meet with select Proposers at any time to
gather additional information.
1.4.2
Proposals will be received by Wake County Government at the time noted on the cover
page of this document. At that point, Wake County will close the receipt of proposals
and begin the evaluation process. The County will likely distribute a brief summary of
the proposals received include the names of the respondents, project title, and funding
amount requested.
The City of Raleigh or Wake County, at its option, may disclose the name(s) of any
organizations being considered or elevated during the process. Proposers are not to
contact any city or county staff or elected official in reference to the process due to the
nature of a competitive environment and to protect the integrity of the RFP process until
recommendations have been presented to the Wake Board of Commissioners and
Raleigh City Council. As information becomes available and is relevant for release, that
information will be shared with respondents.
1.5 Minimum Criteria
To be eligible for consideration, each proposal must meet the following minimum criteria:
5

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