MPO Trail and Bikeway Branding and Wayfinding Plan

Agency: City of Cedar Rapids
State: Iowa
Type of Government: State & Local
NAICS Category:
  • 237990 - Other Heavy and Civil Engineering Construction
  • 541430 - Graphic Design Services
  • 541613 - Marketing Consulting Services
Posted Date: Feb 7, 2024
Due Date: Mar 5, 2024
Solicitation No: PUR0124-187
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Bid Information
Type Request for Proposal
Status Issued
Number PUR0124-187 (MPO Trail and Bikeway Branding and Wayfinding Plan)
Issue Date & Time 2/7/2024 03:09:15 PM (CT)
Close Date & Time 3/5/2024 03:00:00 PM (CT)
Notes

Notice of Request for Proposal

N otice is hereby given that sealed proposals will be received electronically before 3:00 p.m. CST on Tuesday, March 5, 2024, for a Trail and Bikeway Branding and Wayfinding Plan as requested by the Corridor Metropolitan Planning Organization . The City will only accept proposals submitted through the City’s Online E-Procurement portal system (IonWave). Email, fax or hard copy Submittals are not acceptable.

Suppliers are solely responsible for correctly submitting their response into the electronic system (IonWave). The City bears no responsibility for delays or errors in submittal of response by the Supplier.

Proposals will be opened on Tuesday, March 5, 2024, at 3:00 p.m. CST (our clock).

Proposals will be evaluated promptly after opening. After an award is made, a proposal summary will be sent to all companies who submitted a proposal. Proposal results will not be given over the telephone or prior to award. Proposals may be withdrawn any time prior to the scheduled closing time for receipt of proposals; no proposal may be modified or withdrawn for a period of sixty (60) calendar days thereafter.

Contact Information
Name Rebecca Johnson
Address 101 First Street SE
Cedar Rapids, IA 52401
Phone (319) 286-5062
Fax
Email r.johnson2@cedar-rapids.org

Attachment Preview

PUR0124-187
MPO Trail and Bikeway Branding and Wayfinding Plan
Issue Date: 2/7/2024
Questions Deadline: 2/21/2024 03:00 PM (CT)
Response Deadline: 3/5/2024 03:00 PM (CT)
Purchasing
Contact Information
Contact: Rebecca Johnson
Address: Purchasing Services
City Hall
101 First Street SE
Cedar Rapids, IA 52401
Phone: (319) 286-5062
Email: r.johnson2@cedar-rapids.org
Page 1 of 14 pages
Deadline: 3/5/2024 03:00 PM (CT)
PUR0124-187
Event Information
Number:
PUR0124-187
Title:
MPO Trail and Bikeway Branding and Wayfinding Plan
Type:
Request for Proposal
Issue Date:
2/7/2024
Question Deadline: 2/21/2024 03:00 PM (CT)
Response Deadline: 3/5/2024 03:00 PM (CT)
Notes:
Notice of Request for Proposal
Notice is hereby given that sealed proposals will be received electronically before
3:00 p.m. CST on Tuesday, March 5, 2024, for a Trail and Bikeway Branding and
Wayfinding Plan as requested by the Corridor Metropolitan Planning
Organization. The City will only accept proposals submitted through the City’s Online
E-Procurement portal system (IonWave). Email, fax or hard copy Submittals are not
acceptable.
Suppliers are solely responsible for correctly submitting their response into the
electronic system (IonWave). The City bears no responsibility for delays or errors in
submittal of response by the Supplier.
Proposals will be opened on Tuesday, March 5, 2024, at 3:00 p.m. CST (our clock).
Proposals will be evaluated promptly after opening. After an award is made, a
proposal summary will be sent to all companies who submitted a proposal.
Proposal results will not be given over the telephone or prior to award. Proposals
may be withdrawn any time prior to the scheduled closing time for receipt of
proposals; no proposal may be modified or withdrawn for a period of sixty (60)
calendar days thereafter.
Billing Information
Address: Accounts Payable
PO Box 2148
Cedar Rapids, IA 52406-2148
Email: accountspayable@cedar-rapids.org
Bid Attachments
Certificate to Obtain Insurance.docx
Certificate to Obtain Insurance - Provided by the insurance agent.
Insurance Requirements - 1 endorsement.pdf
Insurance requirements.
Standard Terms & Conditions - 0124-187.pdf
Standard terms and conditions.
2019 MPO Wayfinding Signage Plan.pdf
2019 MPO Wayfinding Signage Plan.
Download
Download
Download
Download
Page 2 of 14 pages
Deadline: 3/5/2024 03:00 PM (CT)
PUR0124-187
Cedar Rapids SSMID Wayfinding.pdf
Cedar Rapids Self-Supporting Municipal Improvement District Wayfinding.
Scope of Services - 0124-187 - MPO Trail and Bikeway Branding and Wayfinding
Plan.pdf
Scope of Services for MPO Trail and Bikeway Branding and Wayfinding Plan.
Requested Attachments
Certification Regarding Ability to Obtain Required Insurance
(Attachment required)
Please attach the completed Certification Regarding Ability to Obtain Required Insurance Form.
Proposal Submittal
(Attachment required)
Please attach a pdf of your proposal here.
Download
Download
Page 3 of 14 pages
Deadline: 3/5/2024 03:00 PM (CT)
PUR0124-187
Bid Attributes
1 INSTRUCTIONS TO PROPOSERS
Whenever used in this RFP the following terms shall have the meaning given as follows: City or CMPO shall mean
the Corridor Metropolitan Planning Organization. Consultant shall mean the firm providing the trail and bikeway
branding and wayfinding plan for the CMPO. Subconsultant shall mean any person, firm, or corporation who
contracts with the Consultant to perform a service for which the basis of payment or Scope of Services is identified
as a part of this RFP. Project Manager shall mean Roman Kiefer, CMPO Regional Transportation Planner, who is
the designated coordinator and administrator for the Services under this project.
A company representative who is authorized to bind the Company will sign on behalf of the company to indicate to
the CMPO that you have read, understand and will comply with the instructions and all terms and conditions stated
in this Request for Proposal and all attachments.
This Request for Proposal does not commit the CMPO to make an award, nor will the CMPO pay any costs incurred
in the preparation and submission of proposals, or costs incurred in making necessary studies for the preparation
of proposals.
Exceptions to Documents
The Proposer shall clearly state in the submitted proposal any exceptions to, or deviations from, the minimum
proposal requirements, and any exceptions to the terms and conditions of this RFP. Such exceptions or deviations
will be considered in evaluating the proposals. Proposers are cautioned that exceptions taken to this RFP may
cause their proposal to be rejected.
Silence of Specifications
Commercially accepted practices shall apply to any detail not covered in the specification and to any omission of
the specification. Any omission or question of interpretation of the specification that affects the performance or
integrity of the service being offered shall be addressed in writing and submitted with the Proposal.
Incomplete Information
Failure to complete or provide any of the information requested in this Request for Proposal, including references,
and/or additional information as indicated, may result in disqualification by reason of "non-responsiveness".
In the event of conflict, the Special Terms and Conditions shall take precedence over the Standard Terms and
Conditions, included herein.
Be advised that any conversations (in reference to this RFP) between bidders and any City or CMPO employee,
official or Project Manager, outside of the Purchasing Services Division, during the entire competitive proposal
process is strictly prohibited. Such actions will result in removal of the Consultant from the vendors list and rejection
of the Consultant’s proposal. The ONLY official position of the City or CMPO is that position which is stated
in writing and issued by the Purchasing Services Division. No other means of communication, whether
written or oral, shall be construed as a formal or official response statement.
2 FEDERAL FUNDING PROVISIONS
This project is funded 80% in federal planning funds and the remaining 20% in funding from member
communities' dues through the Corridor Metropolitan Planning Organization's (CMPO) FY 2024 Transportation
Planning Work Program (TPWP).
Page 4 of 14 pages
Deadline: 3/5/2024 03:00 PM (CT)
PUR0124-187
3 INSURANCE IS REQUIRED FOR THIS PROJECT
SERVICES SHALL NOT BEGIN UNTIL THE CERTIFICATE OF INSURANCE AND ALL ENDORSEMENTS ARE
RECEIVED AND APPROVED BY THE CITY.
At all times during the term of the Services and the Contract, and any extensions thereof, the Consultant shall
purchase, at its own expense, and maintain with insurance companies in good standing and acceptable to the City.
Such insurance will protect the Consultant from liability and claims for injuries and damages which may arise out of
or result from the Consultant’s operations under the Contract and for which the Consultant may be liable, whether
such operations are by the Consultant or by a Subconsultant or by anyone directly or indirectly employed by any of
them, or by anyone for whose acts any of them may be liable.
For the protection of the Consultant and the City/CMPO, but without restricting or waiving any obligations of the
Consultant herein contained, the Consultant shall insure the risks associated with the Services and the Contract
with minimum coverages and limits as set forth in the Insurance Requirements Attachment.
4 SPECIAL TERMS AND CONDITIONS
Term of Contract
The initial term of the Contract shall commence on the date the CMPO executes the Contract and shall end on
August 1, 2024.
The Contract may be extended by written mutual agreement by the CMPO and the Consultant.
A Contract, prepared by the City and signed by the Executive Director of the CMPO, shall become the document
that authorizes the Services to begin, assuming the insurance requirements have been met. Each section contained
herein, the attachments, and any addenda and the response from the successful Proposer shall also be
incorporated by reference into the resulting agreement.
The CMPO reserves the right to make changes to the Services to be provided which are within the Project. No
assignment, alteration, change, or modification of the terms of the Contract shall be valid unless made in writing and
agreed to by both the CMPO and the Consultant. The Consultant shall not commence any additional services or
change the scope of Services until authorized in writing by the CMPO. Consultant shall make no claim for additional
compensation in the absence of a prior written approval and amendment of the Contract executed by both the
Consultant and the CMPO. The Contract may only be amended, supplemented or modified by a written document
executed by the Consultant and the Executive Director of the CMPO.
In accordance with the provisions and conditions of the Contract, Consultant shall freely enter into the Contract for
the purpose of providing Services to the CMPO and to be compensated for the Services.
No price escalation will be allowed during the term of the contract.
Payment Terms and Invoice Submittals
Payment terms for Services authorized under the contract shall be net forty-five (45) days upon receipt of an
acceptable original invoice and after deliverables are produced, inspected and accepted and all required
documentation and reports are received in a format acceptable to the CMPO.
Invoices shall include the following information:
ꞏ Consultant name and address
ꞏ Date(s) of Services
ꞏ City PO number
ꞏ Description of Services
ꞏ The total amount being invoiced
ꞏ The Project Number / Contract Number (RFP #PUR0124-187)
Surcharges (i.e. fuel surcharges, restocking) shall NOT be allowed to be added to invoices as an additional line
item.
All invoices and supporting documentation shall be submitted at the intervals as agreed upon:
a) In a pdf format via e-mail to: accountspayable@cedar-rapids.org
or
b) Via US mail to: City of Cedar Rapids, Finance Department – Accounts Payable,
101 First Street SE, PO Box 2148, Cedar Rapids, IA 52406-2148.
Page 5 of 14 pages
Deadline: 3/5/2024 03:00 PM (CT)
PUR0124-187

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