MOWING OF UTILITY OPERATIONS PROPERTIES

Agency: City of Port Arthur
State: Texas
Type of Government: State & Local
NAICS Category:
  • 561210 - Facilities Support Services
  • 561730 - Landscaping Services
Posted Date: Jul 6, 2020
Due Date: Jul 15, 2020
Solicitation No: P20-052
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: P20-052
Bid Title: MOWING OF UTILITY OPERATIONS PROPERTIES
Category: Mowing
Status: Open

Publication Date/Time:
6/23/2020 12:00 AM
Closing Date/Time:
7/15/2020 3:00 PM
Submittal Information:
City Secretary Office
Bid Opening Information:
7/15/2020 @ 3:15 pm
Addendum Date/Time:
7/6/2020
Pre-bid Meeting:
6/30/2020 @ 10:00 am
Contact Person:
Clifton.williams@portarthurtx.gov
Business Hours:
8:00 am - 5:00 pm
Fax Number:
409-983-8291
Related Documents:

Attachment Preview

THURMAN BARTIE, MAYOR
CHARLOTTE MOSES, MAYOR PRO TEM
COUNCIL MEMBERS:
CAL JONES
RAYMOND SCOTT JR.
THOMAS KINLAW
HAROLD DOUCET SR.
KAPRINA RICHARDSON FRANK
RON BURTON
CITY MANAGER
SHERRI BELLARD, TRMC
CITY SECRETARY
VAL TIZENO
CITY ATTORNEY
MARCH 18, 2019
INVITATION TO BID
Mowing of Utility Operations Properties
DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard
Time, Wednesday, July 1, 2020. (The clock located in the City Secretary’s office will be the official time.)
All bids received will be read aloud at 3:15 p.m. on Wednesday, July 1, 2020 in the City Council Chambers,
City Hall, 5th Floor, Port Arthur, TX. You are invited to attend.
MARK ENVELOPE: P20-052
DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to:
CITY OF PORT ARTHUR
CITY SECRETARY
or
P.O. BOX 1089
PORT ARTHUR, TEXAS 77641
CITY OF PORT ARTHUR
CITY SECRETARY
444 4TH STREET, 4th Floor
PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Invitation to Bid or Scope of Work should be directed in writing to:
City of Port Arthur, TX
Clifton Williams, Purchasing Manager
P.O. Box 1089
Port Arthur, TX 77641
clifton.williams@portarthurtx.gov
The enclosed Invitation to Bid (ITB) and accompanying General Instructions, Conditions and Specifications are
for your convenience in submitting bids for the enclosed referenced services for the City of Port Arthur.
Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in a sealed
envelope, with the Vendor’s name and address in the upper left-hand corner of the envelope.
ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY’S OFFICE BEFORE OPENING DATE
AND TIME. It is the sole responsibility of the firm to ensure that the sealed ITB submittal arrives at the above
location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically
transmitted ITB submittals will not be accepted.
Clifton Williams
Clifton Williams, CPPB
Purchasing Manager
Page 2 of 27
NON-MANDATORY
PRE-BID CONFERENCE
A Non-Mandatory Pre-Bid Conference between Representatives of the City of Port Arthur, Texas and
prospective bidders for Grass Cutting at Utility Operations is scheduled for Thursday June 18, 20120 at
10:00 A.M., Water Service Center, 111 H. O. Mills Road, Port Arthur, Texas
The purpose of the Pre-Bid Conference is to make certain that the scope of work is fully understood, to answer
any questions, to clarify the intent of the Contract Documents, and to resolve any problems that may affect the
project construction. No addendum will be issued at this meeting, but subsequent thereto, the Purchasing
Manager, if necessary, will issue an addendum(s) to clarify the intent of the Contract Documents.
Bids received from firms or individuals not listed on the roll of attendees of the Non-Mandatory Pre-Bid
Conference will be rejected and returned unopened to the bidder.
It is highly recommended you attend the pre-bid meeting. Attendance is not mandatory. However, in the
event that you misinterpret the specifications because of failure to attend the pre-bid meeting; the City
will not be held responsible.
Page 3 of 27
INVITATION TO BID
Mowing of Utility Operations Properties
(To be Completed ONLY IF YOU DO NOT BID)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN
REMOVAL FROM THE VENDOR’S LIST. However, if you are removed you will be reinstated upon request.
In the event you desire not to submit a bid, we would appreciate your response regarding the reason(s).
Your assistance in completing and returning this form in an envelope marked with the enclosed bid
would be appreciated.
NO BID is submitted: ____ this time only
____ not this commodity/service only
Yes
No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present work load permit additional work?
Comments/Other Suggestions:
Company Name:
Person Completing Form:
Mailing Address:
City, State, Zip Code:
Telephone:
Email:
Date:
Page 4 of 27
SUBMIT THE FOLLOWING.
A. BID SHEETS – PAGE 11-12
B. EQUIPMENT LIST - 13
C. NON-COLLUSION AFFIDAVIT – PAGE 14 (MUST BE NOTARIZED)
D. AFFIDAVIT – PAGE 15 (MUST BE NOTARIZED)
E. CONFLICT OF INTEREST – (IF NO CONFLICT WRITE N/A OR NOT APPLICABLE ON LINE
1 AND SIGN & DATE ON LINE 7- PAGE 16
F. CHAPTER 2252 CERTIFICATION – PAGE 18
G. HOUSE BILL 89 VERIFICATION – PAGE 19
Page 5 of 27

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