Motor Repair Services RFB #PUR0520-196

Agency: City of Cedar Rapids
State: Iowa
Type of Government: State & Local
NAICS Category:
  • 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date: May 11, 2020
Due Date: May 27, 2020
Solicitation No: RFB #PUR0520-196
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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Motor Repair Services
RFB #PUR0520-196

Scope of Work:
The City of Cedar Rapids is seeking bids from qualified Contractors who have the ability, labor, parts, tools, materials, equipment, supplies and appropriate facility to provide precision repair services for electronic motors of various sizes on an as-needed basis for various City Departments.

Issue Date:
May 11, 2020

Pre-Bid Meeting Date:
None

Submittal Due Date:
May 27, 2020 Before 3:00 PM CDT
Via: EMAIL

Bid Bond:
N/A

Bid Documents:
Bid Documents

Addendums:

It is the bidder’s responsibility to review this website for new information and addendums to the original bid.

Bid Results:

Attachment Preview

“Cedar Rapids is a vibrant urban hometown – a beacon for people and businesses that are invested in
building a greater community now and for the next generation.”
REQUEST FOR BID
May 11, 2020
For
MOTOR REPAIR SERVICES
RFB #PUR0520-196
Prepared by
City of Cedar Rapids
Purchasing Services Division
TABLE OF CONTENTS
Section Number Section Name
1.0
Notice of Request for Bids (RFB)
2.0
Instructions to Bidders
3.0
Special Terms and Conditions
4.0
Scope of Work and Specifications
5.0
Bid Evaluation and Award
6.0
Submittal Instructions
Page
3
4
6
9
11
13
Attachment
A
B
C
D
Attachment Name
Standard Terms and Conditions
Insurance Requirements
Submittal Forms
(General Company Information, Certification Regarding Ability to Obtain Required Insurance, Bid Pricing Submittal Form,
Signature Page Form, Buy Local Packet)
Work Order Form
Section 1.0 NOTICE OF REQUEST FOR BIDS (RFB)
1.1 Notice of Request for Bid
Notice is hereby given that sealed bids will be received before 3:00pm CDT on Wednesday, May 27, 2020, at the
Purchasing Services Division in City Hall, 101 First Street SE, Cedar Rapids, Iowa 52401 to provide electric motor
repair services for various departments on an as needed basis as requested by the City of Cedar Rapids.
1.2 RFB Timeline
Name of the Bid
Motor Repair Services, RFB #PUR0520-196
Date of Issuance
May 11, 2020
Deadline for Questions
Friday, May 15, 2020 at 3:00pm CDT
Deadline for Bid Submittal
Wednesday, May 27, 2020 before 3;00pm CDT
Proposals time stamped 3:00pm or after are late
Recommendation for Award
June, 2020
Method of Submittal
AT THIS TIME EMAIL BIDS ARE BEING ACCEPTED UNTIL FURTHER
NOTICE. PLEASE EMAIL BIDS TO HEATHER MELL H.MELL@CEDAR-
RAPIDS.ORG
Contact Person, Title
E-mail Address
Heather Mell, CPPB, Purchasing Agent
h.mell@cedar-rapids.org
Phone/ Fax Numbers
Phone: 319-286-5117
Fax: 888-815-3659
1.3 The City is not responsible for delays occasioned by the U.S. Postal Service, the internal mail delivery system of the
City, or any other means of delivery employed by the Bidder. Similarly, the City is not responsible for, and will not
open, any bid responses that are received on or after the time stated above. Late submittals will be retained in
the RFB file, unopened. No responsibility will be attached to any person for premature opening of a bid not
properly identified.
1.4 The bid tabulation will be posted no later than 3:30pm on Wednesday, May 27, 2020. This will be a preliminary
tabulation provided for informational purposes only. The final bid tabulation, with awarded vendor, will be posted
after the department has had the opportunity to review all bids.
1.5 Bids will be evaluated promptly after opening. After an award is made, a bid tabulation summary will be sent to
all companies who submitted a bid. Bid results will not be given over the telephone or prior to award. Bids may
be withdrawn any time prior to the scheduled closing time for receipt of bids; no bid may be modified or withdrawn
for a period of sixty (60) calendar days thereafter.
------------------------------------------------------------------- End of Section 1.0 -------------------------------------------------------------------
RFB Motor Repair Services (#PUR0520-196)
Page 3 of 29
SECTION 2.0 INSTRUCTIONS TO BIDDERS
2.1 FEDERAL FUNDING PROVISIONS
This Project is not federally funded.
2.2 NOTICE: INSURANCE IS REQUIRED FOR THIS PROJECT
WORK SHALL NOT BEGIN UNTIL THE CERTIFICATE OF INSURANCE AND ALL ENDORSEMENTS ARE RECEIVED AND
APPROVED BY THE CITY.
At all times during the term of the Work and the Contract, and any extensions thereof, the Contractor shall
purchase, at its own expense, and maintain with insurance companies in good standing and acceptable to the City.
Such insurance will protect the Contractor from liability and claims for injuries and damages which may arise out
of or result from the Contractor’s operations under the Contract and for which the Contractor may be liable,
whether such operations are by the Contractor or by a Subcontractor or by anyone directly or indirectly employed
by any of them, or by anyone for whose acts any of them may be liable.
For the protection of the Contractor and the City, but without restricting or waiving any obligations of the
Contractor herein contained, the Contractor shall insure the risks associated with the Work and the Contract with
minimum coverages and limits as set forth in Attachment B, INSURANCE REQUIREMENTS.
2.3 Whenever used in this RFB the following terms shall have the meaning given as follows: City shall mean the City
of Cedar Rapids, Iowa. Contractor shall mean the firm providing motor repair services to the City. Subcontractor
shall mean any person, firm, or corporation who contracts with the Contractor to perform a service for which the
basis of payment or Scope of Work is identified as a part of this RFB. Project Manager shall mean the City employee
who is the designated coordinator and administrator for the Work under this project.
2.4 A company representative who is authorized to bind the Company will sign on behalf of the company to indicate
to the City that you have read, understand and will comply with the instructions and all terms and conditions stated
in this Request for Bid and all attachments.
2.5 Pre-Bid Meeting
There is no Pre-bid meeting for this Project.
2.6 This Request for Bid does not commit the City to make an award, nor will the City pay any costs incurred in the
preparation and submission of bids, or costs incurred in making necessary studies for the preparation of bids.
2.7 Addenda
Any matter of this bid package that requires explanation or interpretation must be inquired into by the Bidder in
writing by Friday, May 15, 2020 at 3:00pm CDT. FAX or E-MAIL all questions to Heather Mell 888-815-3659 or
h.mell@cedar-rapids.org. Any and all questions will be responded to in the form of written addenda to all Bidders.
All addenda that you receive shall become a part of the Contract Documents and shall be acknowledged and dated
on the bottom of the Signature Page Form (Attachment C). All Addenda will be posted on the City’s website. It is
the Bidder’s responsibility to check for addenda.
www.cedar-rapids.org/local_government/departments_g_-_v/purchasing_services/current_bid_opportunities_list.php
2.8 Exceptions to Documents
The Bidder shall clearly state in the submitted bid any exceptions to, or deviations from, the minimum bid
requirements, and any exceptions to the terms and conditions of this RFB. Such exceptions or deviations will be
considered in evaluating the bids. Bidders are cautioned that exceptions taken to this RFB may cause their bid to
be rejected.
2.9 Silence of Specifications
Commercially accepted practices shall apply to any detail not covered in the specification and to any omission of
the specification. Any omission or question of interpretation of the specification that affects the performance or
integrity of the service being offered shall be addressed in writing and submitted with the Proposal.
2.10 Incomplete Information
Failure to complete or provide any of the information requested in this Request for Bid, including references,
and/or additional information as indicated, may result in disqualification by reason of "non-responsiveness".
RFB Motor Repair Services (#PUR0520-196)
Page 4 of 29
2.11 No responsibility will be attached to any person for premature opening of a bid not properly identified.
2.12 In the event of conflict, the Special Terms and Conditions shall take precedence over the Standard Terms and
Conditions, included herein.
Be advised that any conversations (in reference to this RFB) between bidders and any City employee, City official
or City Project Manager, outside of the Purchasing Services Division, during the entire competitive bidding process
is strictly prohibited. Such actions will result in removal of the Contractor from the vendors list and rejection of
the Contractor’s bid. The ONLY official position of the City is that position which is stated in writing and issued
by the Purchasing Services Division. No other means of communication, whether written or oral, shall be
construed as a formal or official response statement.
---------------------------------------------------------------- End of Section 2.0 -----------------------------------------------------------------------
RFB Motor Repair Services (#PUR0520-196)
Page 5 of 29

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