Modernize Elevators 6 & 8 at the Adult Detention Facility

Agency: Sedgwick County
State: Kansas
Type of Government: State & Local
Caegory:
  • J - Maintenance, Repair, and Rebuilding of Equipment
  • Z - Maintenance, Repair or Alteration of Real Property
Posted Date: Feb 10, 2019
Due Date: Feb 26, 2019
Solicitation No: 19-0011
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
RFB/RFP Due Date Description Document Pre-bid Conference
19-0011 2/26/2019 1:45:00 PM Modernize Elevators 6 & 8 at the Adult Detention Facility A second pre-bid meeting will be held on site. Bidders are to meet at Adult Detention Facility Lobby located at 141 W. Elm Street, Wichita, KS 67203 beginning at 9:00 a.m. on Tuesday, February 12, 2019.

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Modernize Elevators 6 & 8 at the Adult Detention Facility
INVITATION FOR BIDS
PROJECT: Modernize Elevators 6 & 8 at the Adult Detention Facility
141 W. Elm Street
Wichita, KS 67203
COUNTY BID NUMBER: 19-0011
PRE-BID MEETING:
A pre-bid meeting will be held on site. Bidders are to meet at Adult Detention Facility Lobby located at
141 W. Elm Street, Wichita, KS 67203 beginning at 9:00 a.m. on February 4, 2019.
Attendance is not mandatory; however, this will be the only time to meet directly with County staff to
answer questions concerning this project. General contractors are encouraged to have their
subcontractors attend this meeting to view the site conditions.
Bidders are encouraged to examine bidding documents as early as possible. In order to ensure each
bidder has the most current information for bidding there is an established date and time for last
questions to be asked. Bidders requiring clarification or interpretation of the Bidding Documents
shall make such requests, in writing only, to Kristen McGovern, Senior Purchasing Agent, at
kristen.mcgovern@sedgwick.gov no later than 5:00 p.m. February 11, 2019.
RESPONSES TO INVITATION FOR BID:
Responses will be received in the Sedgwick County Purchasing Department, located in the Finance
Department, Main Courthouse, 525 N. Main Street, Suite 823, Wichita, Kansas, 67203, until 1:45 p.m. on
Tuesday, February 26, 2019. Late Bids will not be accepted and will not be considered for award
recommendation.
BID RESPONSES WILL BE OPENED AT: 2:00 p.m. on Tuesday, February 26, 2019.
This meeting will be held in the Finance Department, Main Courthouse, 525 N. Main, Suite 823, Wichita,
Kansas, 67203. All interested parties are invited to attend this meeting, as bids/responses will be
received, publicly opened and read aloud.
After review and appropriate approval, a contract will be awarded to the lowest responsive, responsible
and best bidder meeting specifications and appropriately licensed to do the specified work outlined in
these documents.
Plans and specifications are available in electronic form only and may be downloaded by clicking
the following link, Sedgwick County Construction Projects. Company information will be
collected to generate a plan holder’s list which will be updated weekly and available at the
Modernize Elevators 6 & 8 at the Adult Detention Facility section of the current RFP/RFQ page.
Plans are available for viewing only in the County Clerk’s office, Main Courthouse, 525 N. Main, Second
Floor, Wichita, Kansas, 67203.
There will be NO Bid Document Deposit for this set of Documents.
A RECOMMENDATION FOR CONTRACT AWARD:
will be made to the Board of Bids and Contracts at its regular meeting at 10:00 a.m. on March 7, 2019,
generally held in the County Commission Meeting Room located at 525 North Main, Third Floor, Wichita,
Kansas, 67203, although this date or location could change.
CONTRACT AWARD:
Board of County Commissioners will consider award on Wednesday, March 13, 2019, although this
date could change.
INVITATION FOR BIDS
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Modernize Elevators 6 & 8 at the Adult Detention Facility
PROJECT SCOPE:
Elevator 6:
New Controller: Install new controller that is non-proprietary with Lift Net Interface, new Selector Enclosure. New
Fixtures: New Innovation Bruiser Style, new Hall Station, new emergency light with battery back-up. New Door
Equipment: New GAL or Mac closed loop door operator, new pickup rollers as needed to replace worn ones on hall
doors and new photo edge to keep the doors from hitting personnel and injuring those who use the elevator. New
Machine Room Equipment: New power unit and new 40 HP Motor, Maxton valve. New Hoistway Equipment: New
selector for smooth transition into leveling, new hoistway switches to accommodate proper operation. Hoistway &
Machine Room Wiring: All associated wiring and duct to the work listed above and all new connections and new
HD32 hydraulic oil. Only one (1) elevator can be worked on at a time.
Elevator 8:
New Controller: Install new Vertitron Midwest, Inc. or Motion Control Engineering that is non-proprietary with Lift Net
Interface, new Selector Enclosure. New Door Equipment: New GAL or Mac closed loop door operator – two (2)
operators, new pickup rollers as needed to replace worn ones on hall doors and new photo edge to keep the doors
from hitting personnel and injuring those who use the elevator. New Machine Room Equipment: New power unit and
new Motor, Maxton valve. New Hoistway Equipment: New selector for smooth transition into leveling, new hoistway
switches to accommodate proper operation and new car top operator. Hoistway & Machine Room Wiring: All
associated wiring and duct to the work listed above and all new connections, new pit switch, new car top handrail,
and new HD32 hydraulic oil. Only one (1) elevator can be worked on at a time.
All contractors and/or subcontractors must complete a Contractors Agreement, PREA (Prison Rape
Elimination Act) Training and pass a thorough background check in order to work inside the jail and be
issued an access badge.
Once, access badges are issued, contractor parking shall be allowed at these three locations:
a. 525 N. Wichita Street, “Law Enforcement Only”, 4 spaces only to be shared with other contractors
who are also working at the jail; basement access available here with access badge.
b. Sedgwick County Employee Parking Garage on Elm Street, access badge required.
c. Street parking as available, no parking in zones marked for other use or “no parking”.
A dumpster if needed may be brought on-site and placed on the west side of the building in the grass
across from the contractor parking located at 525 N. Wichita Street.
Tools, construction materials and equipment shall not be left outside the work zone or unattended at any
time.
BIDDING DOCUMENTS:
1. Complete sets of Bidding Documents shall be used in preparing Bids.
2. Neither the Owner nor the Architect/Engineer assumes any responsibility for errors or
misinterpretations resulting from the use of incomplete sets of Bidding Documents.
3. The Owner or Architect/Engineer, in making copies of the Bidding Documents available, do so
only for the purpose of obtaining Bids on the work and do not confer a license or grant for any
other use.
4. Bids shall include furnishing all labor, materials, equipment and performing the work for the
above-described Project in strict accordance with the Bidding Documents and any Addenda.
DURING BIDDING PERIOD:
Inquiries regarding Bid Documents, Bid/Selection process or any requests for information about this
specific project shall be directed in writing only to:
Kristen McGovern, Senior Purchasing Agent
525 North Main Street, Suite 823
Wichita, KS 67203
Telephone: (316) 660-7258 Fax: (316) 383-7055
E-mail: kristen.mcgovern@sedgwick.gov
INVITATION FOR BIDS
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Modernize Elevators 6 & 8 at the Adult Detention Facility
All contact concerning this solicitation shall be made through the Purchasing Department.
Bidders shall not contact county employees, department heads, using agencies, evaluation committee
members or elected officials with questions or any other concerns about the solicitation. Questions,
clarifications and concerns shall be submitted to the Purchasing Department in writing. Failure to
comply with these guidelines may disqualify the Bidder’s response.
OWNER’S REPRESENTATION:
Owner’s Representative for the duration of the Project:
Sandy Anguelov, Senior Project Manager
271 W. 3rd Street, Suite 325
Wichita, Kansas 67202
Telephone: (316) 660-9865 Fax: (316) 660-9868
E-mail: sandy.anguelov@sedgwick.gov
BIDDER’S REPRESENTATION:
In order to induce the Owner to accept their Bid, in addition to and not in lieu of any other representations
and warranties contained in the Bidding Documents, the Bidder represents and warrants the following to
the Owner:
1. The Bidder and their subcontractors are financially solvent and possess sufficient working capital
to complete the work, and perform all obligations hereunder.
2. The Bidder is able to provide the plant, tools, materials, supplies, equipment, and labor required
to complete the work and perform the Bidder’s obligations hereunder.
3. The Bidder will be authorized to do business in the State of Kansas, and will be properly licensed
to do this work.
4. The Bid and execution of the Bidding Documents and the Bidder’s performance thereunder are
within the Bidder’s duly authorized powers.
5. The Bidder has made an exhaustive study of the Bidding Documents; understands the terms and
provisions thereof; and has sought or will timely seek any and all necessary clarifications prior to
submitting the Bid; and that the Bid is made in accordance with the foregoing.
6. The Bidder has visited the Project and is completely familiar with the local and special conditions
under which the work is to be performed and has correlated such knowledge with the
requirements of the Bidding Documents.
7. The Bid is based upon the approved materials, systems and equipment described in the Bidding
Documents without exception, including all warranties, coordination and components required to
perform the work.
8. The Bidder certifies that their Bid is submitted without collusion, fraud, or misrepresentation as to
other Bidders, so that all Bids for the Project result from a free, open and competitive bidding
environment.
9. The Bidder possesses a high level of experience and expertise in the business administration,
management, and superintendence of projects of the size, complexity and nature of this particular
Project, and that the Bidder will work with the care, skill and diligence of such a contractor.
10. The Bidder acknowledges that the Owner is relying upon this Bidder’s skill and experience in
connection with the work being bid herein.
11. That complete sets of Bidding Documents were used in the preparation of the Bid and that neither
the Owner nor the Architect is responsible for errors or misinterpretations resulting from the use
of incomplete sets of such Documents.
The foregoing warranties are in addition to, and not in lieu of (A) any and all other liability imposed upon
the Contractor by law with respect to the Contractor’s duties, obligations and performance of the work and
(B) any and all other warranties, representations and certifications made in the Bidding Documents. The
Contractor’s liability hereunder shall survive the Owner’s final acceptance of and payment for the work.
All representations and warranties set forth herein and in the Contract Documents shall survive the final
completion of the work or the earlier termination of this Agreement.
INVITATION FOR BIDS
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Modernize Elevators 6 & 8 at the Adult Detention Facility
Bid Guarantee:
1. Bid Security is required in the amount of at least 5% of the bid plus all additional alternates. In
case of multiple prices in a bid or alternate, write for the maximum possible contract amount.
2. Bid Security can be in the form of a certified or Cashier’s Check or Bid Bond acceptable to
Sedgwick County. Checks are to be made payable to the Sedgwick County Clerk and drawn on a
solvent Kansas bank or trust company. These checks or bonds will be retained by Sedgwick
County until the purchase contract has been awarded.
3. Bid Bonds shall be written by a bonding agency approved by the United States Treasury
Department and licensed to do business in the State of Kansas.
4. Bid Bonds shall be submitted on AIA Document A310, latest edition, as issued and approved by
the American Institute of Architects.
5. Bid Security will be retained by the Sedgwick County Clerk until the Contract for the Project has
been completed and is a guarantee that if awarded the Contract, the Bidder will enter into a
contract and give bonds as required. In the event the successful Bidder fails to consummate a
signed Contract, through no fault of the Owner, Bid Security shall be retained by the Owner as
liquidated damages and not as a penalty.
6. Sedgwick County reserves the right to retain the Bid Security of the three (3) lowest Bidders until
the successful Bidder has entered into a Contract or until 60 days after Bid opening, whichever is
the shorter. All other Bid Securities will be returned as soon as practicable.
Sedgwick County is desirous of allowing as many Kansas vendors as possible the opportunity to
participate, including minority owned, woman owned and small businesses, in the roles of general
contractors and subcontractors. If your company does not fall into either of these categories, your efforts
to contract with vendors who fall in these categories are appreciated.
General Contractor will be required to maintain a subcontractor worksheet throughout the project and will
submit the worksheet to County staff at anytime requested but shall submit the worksheet at the
completion of project.
END OF INVITATION FOR BIDS
INVITATION FOR BIDS
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Modernize Elevators 6 & 8 at the Adult Detention Facility
INSTRUCTIONS TO BIDDERS
PROJECT:
Modernize Elevators 6 & 8 at the Adult Detention Facility
141 W. Elm Street
Wichita, KS 67202
COUNTY BID NUMBER: 19-0011
Bids shall be made in accordance with these Instructions to Bidders:
A. Responses to this invitation will be accepted only from General Contractors who are licensed to
do business in Sedgwick County.
B. Applications will also be accepted from General Contractors who have applied to receive a
reciprocal license.
C. A copy of General Contractor’s Certificate of Insurance will be required to be submitted with the
Bid at the time the bids are due. Insurance policy will be due from the successful contractor as
part of the required documents prior to issuance of the notice to proceed.
D. Bidding Documents shall include the Invitation for Bids, Bid Form, construction drawings,
proposed Contract Documents, including any Addenda issued prior to receipt of Bids,
supplemental information and any additional information requested.
E. Bids must be on a lump sum basis and shall be the Contract Amount.
F. Bidder Qualifications: For the duration of the project, all Prime Bidders shall be located within
Sedgwick County, Kansas or establish an office in Sedgwick County, Kansas, and may be
required by the Owner to furnish information to support the Bidder’s capability to fulfill the
Contract if awarded the Contract. Such information does not need to be submitted with the Bid,
but may be requested at the Owner’s option. Such information may include, but not be limited to,
the following:
1. Proof of registration with the Kansas Director of Taxation by non-resident Bidders (K.S.A.
79-1009).
2. Proof of registration with the Kansas Secretary of State by foreign corporations.
3. List of projects of similar size and type the Bidder has constructed or in which the Bidder
has been engaged in a responsible capacity.
4. Evidence the Bidder maintains a permanent place of business.
5. A current financial statement.
Examination:
1. BEFORE SUBMITTING A BID, each Bidder shall examine carefully all documents pertaining to
the work and visit the site to fully inform himself of the condition of the site and the conditions and
limitations under which the work is to be performed.
2. SUBMISSION OF A BID will be considered presumptive evidence that the Bidder has fully
informed himself of the conditions of the site, requirements of the Contract Documents, and of
pertinent national, state and local codes and ordinances, and that the Bid made allowances for all
conditions, requirements and contingencies.
3. In reviewing these Documents, it is evident that certain information, if disclosed to the public, may
jeopardize the security of Sedgwick County, and appropriate measures will be taken to maintain
confidentiality.
4. In order to ensure each bidder has the most current information for bidding there is an
established date and time for last questions to be asked. Bidders requiring clarification or
INSTRUCTIONS TO BIDDERS
Page 1 of 5

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