Mobile Collection and Disposal of Household Hazardous Waste

Agency: State Government of Tennessee
State: Tennessee
Type of Government: State & Local
NAICS Category:
  • 562111 - Solid Waste Collection
  • 562112 - Hazardous Waste Collection
  • 562211 - Hazardous Waste Treatment and Disposal
Posted Date: Jul 17, 2020
Due Date: Aug 21, 2020
Solicitation No: RFP 32701-03910 Version 2
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Document ID&Hyperlink Posted or Updated Event Title
RFP 32701-03910 Version 2
RFP 32701-03910 Version 2 – FA Contract
Amendment 1 for RFP 32701-03910 Version 2
RFP 32701-03910 Amendment 1
Amendment 2
Amendment 3
Amendment 4
Attachment 1
7/17/2020 - UPDATED Mobile Collection and Disposal of Household Hazardous Waste

Attachment Preview

02-20-20 RFP
STATE OF TENNESSEE
DEPARTMENT OF ENVIRONMENT AND CONSERVATION
REQUEST FOR PROPOSALS
FOR
MOBILE COLLECTION AND DISPOSAL OF HOUSEHOLD
HAZARDOUS WASTE
RFP # 32701-03910 Version 2
RFP CONTENTS
SECTIONS:
1.
INTRODUCTION
2.
RFP SCHEDULE OF EVENTS
3.
RESPONSE REQUIREMENTS
4.
GENERAL CONTRACTING INFORMATION & REQUIREMENTS
5.
EVALUATION & CONTRACT AWARD
ATTACHMENTS:
6.1. Response Statement of Certifications & Assurances
6.2. Technical Response & Evaluation Guide
6.3. Cost Proposal & Scoring Guide
6.4. Reference Questionnaire
6.5. Score Summary Matrix
6.6. Pro Forma Contract
02-20-20 RFP
1.
INTRODUCTION
The State of Tennessee, Department of Environment and Conservation, hereinafter referred to as “the
State,” issues this Request for Proposals (RFP) to define minimum contract requirements; solicit
responses; detail response requirements; and, outline the State’s process for evaluating responses and
selecting a contractor to provide the needed goods or services.
Through this RFP, the State seeks to procure necessary goods or services at the most favorable,
competitive prices and to give ALL qualified respondents, including those that are owned by minorities,
women, service-disabled veterans, persons with disabilities and small business enterprises, an
opportunity to do business with the state as contractors, subcontractors or suppliers.
1.1. Statement of Procurement Purpose
The State intends to secure a contract for:
Mobile collection and disposal of Household Hazardous Waste (HHW),
Mobile collection and disposal of Conditionally Exempt Small Quantity Generator (CESQG) Waste,
Packaging and disposal services for fixed locations collecting HHW and CESQG waste, and
Removal and disposal of outdated and unwanted chemicals from schools.
The Tennessee Department of Environment and Conservation is seeking proposals from qualified
Proposers to provide hazardous waste management services, including the collection, packaging,
transportation, recycling, treatment and/or disposal of household hazardous materials, including universal
wastes and other recyclable materials, collected through mobile collection events and fixed collection
programs, in compliance with all applicable laws and regulations and in a manner that is beneficial to the
communities and environment.
1.2. Scope of Service, Contract Period, & Required Terms and Conditions
The RFP Attachment 6.6., Pro Forma Contract details the State’s requirements:
Scope of Services and Deliverables (Section A);
Contract Period (Section B);
Payment Terms (Section C);
Standard Terms and Conditions (Section D); and,
Special Terms and Conditions (Section E).
The pro forma contract substantially represents the contract document that the successful Respondent
must sign.
1.3. Nondiscrimination
No person shall be excluded from participation in, be denied benefits of, or be otherwise subjected to
discrimination in the performance of a Contract pursuant to this RFP or in the employment practices of the
Contractor on the grounds of handicap or disability, age, race, creed, color, religion, sex, national origin,
or any other classification protected by federal, Tennessee state constitutional, or statutory law. The
Contractor pursuant to this RFP shall, upon request, show proof of such nondiscrimination and shall post
in conspicuous places, available to all employees and applicants, notices of nondiscrimination.
1.4. RFP Communications
1.4.1. The State has assigned the following RFP identification number that must be referenced in all
communications regarding this RFP:
RFP # 32701-03910 Version 2 Version 2
RFP#32701-03910 Version 2
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02-20-20 RFP
1.4.2. Unauthorized contact about this RFP with employees or officials of the State of Tennessee
except as detailed below may result in disqualification from consideration under this
procurement process.
1.4.2.1. Prospective Respondents must direct communications concerning this RFP to the
following person designated as the Solicitation Coordinator:
Shane Gibson, Sourcing Account Specialist
Central Procurement Office
Department of General Services
William R. Snodgrass Tennessee Tower
312 Rosa L. Parks Ave., 3rd Floor
Nashville, TN 37243
615-253-4762
shane.gibson@tn.gov
1.4.2.2. Notwithstanding the foregoing, Prospective Respondents may alternatively contact:
a. staff of the Governor’s Office of Diversity Business Enterprise for assistance
available to minority-owned, woman-owned, service-disabled veteran-owned,
businesses owned by persons with disabilities, and small businesses as well as
general, public information relating to this RFP (visit
https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-
/governor-s-office-of-diversity-business-enterprise--godbe--/godbe-general-
contacts.html for contact information); and
b. the following individual designated by the State to coordinate compliance with the
nondiscrimination requirements of the State of Tennessee, Title VI of the Civil
Rights Act of 1964, the Americans with Disabilities Act of 1990, and associated
federal regulations:
Kendra Abkowitz, Director of Policy and Planning
Department of Environment and Conservation
William R. Snodgrass Tennessee Tower
312 Rosa L. Parks Ave., 2nd Floor
Nashville, TN 37243
615-532-8689
TDEC.TitleVI@tn.gov
1.4.3. Only the State’s official, written responses and communications with Respondents are binding
with regard to this RFP. Oral communications between a State official and one or more
Respondents are unofficial and non-binding.
1.4.4. Potential Respondents must ensure that the State receives all written questions and comments,
including questions and requests for clarification, no later than the Written Questions &
Comments Deadline detailed in the RFP Section 2, Schedule of Events.
1.4.5.
Respondents must assume the risk of the method of dispatching any communication or response
to the State. The State assumes no responsibility for delays or delivery failures resulting from the
Respondent’s method of dispatch. Actual or digital “postmarking” of a communication or
response to the State by a specified deadline is not a substitute for the State’s actual receipt of a
communication or response. It is encouraged for suppliers to submit bids digitally.
1.4.6. The State will convey all official responses and communications related to this RFP to the
prospective Respondents from whom the State has received a Notice of Intent to Respond (refer
to RFP Section 1.8.).
RFP#32701-03910 Version 2
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02-20-20 RFP
1.4.7.
The State reserves the right to determine, at its sole discretion, the method of conveying official,
written responses and communications related to this RFP. Such written communications may
be transmitted by mail, hand-delivery, facsimile, electronic mail, Internet posting, or any other
means deemed reasonable by the State. For internet posting, please refer to the following
website: https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-
/supplier-information-/request-for-proposals--rfp--opportunities1.html to the following:
https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/supplier-
information/request-for-proposals--rfp--opportunities1.html.
1.4.8. The State reserves the right to determine, at its sole discretion, the appropriateness and
adequacy of responses to written comments, questions, and requests related to this RFP. The
State’s official, written responses will constitute an amendment of this RFP.
1.4.9.
Any data or factual information provided by the State (in this RFP, an RFP amendment or any
other communication relating to this RFP) is for informational purposes only. The State will make
reasonable efforts to ensure the accuracy of such data or information, however it is the
Respondent’s obligation to independently verify any data or information provided by the State.
The State expressly disclaims the accuracy or adequacy of any information or data that it
provides to prospective Respondents.
1.5. Assistance to Respondents With a Handicap or Disability
Prospective Respondents with a handicap or disability may receive accommodation relating to the
communication of this RFP and participating in the RFP process. Prospective Respondents may contact
the Solicitation Coordinator to request such reasonable accommodation no later than the Disability
Accommodation Request Deadline detailed in the RFP Section 2, Schedule of Events.
1.6. Respondent Required Review & Waiver of Objections
1.6.1.
Each prospective Respondent must carefully review this RFP, including but not limited to,
attachments, the RFP Attachment 6.6., Pro Forma Contract, and any amendments, for questions,
comments, defects, objections, or any other matter requiring clarification or correction (collectively
called “questions and comments”).
1.6.2. Any prospective Respondent having questions and comments concerning this RFP must provide
them in writing to the State no later than the Written Questions & Comments Deadline detailed in
the RFP Section 2, Schedule of Events.
1.6.3. Protests based on any objection to the RFP shall be considered waived and invalid if the
objection has not been brought to the attention of the State, in writing, by the Written Questions &
Comments Deadline.
1.7. Pre-Response Conference
A Pre-response Conference will be held at the time and date detailed in the RFP Section 2, Schedule of
Events. Pre-response Conference attendance is not mandatory, and prospective Respondents may be
limited to a maximum number of attendees depending upon overall attendance and space limitations.
The conference will be held at:
Central Procurement Office
312 Rosa L. Parks Ave.
Nashville, TN 37243
3rd Floor Conference Room
The purpose of the conference is to discuss the RFP scope of goods or services. The State will entertain
RFP#32701-03910 Version 2
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02-20-20 RFP
questions, however prospective Respondents must understand that the State’s oral response to any
question at the Pre-response Conference shall be unofficial and non-binding. Prospective Respondents
must submit all questions, comments, or other concerns regarding the RFP in writing prior to the Written
Questions & Comments Deadline date detailed in the RFP Section 2, Schedule of Events. The State will
send the official response to these questions and comments to prospective Respondents from whom the
State has received a Notice of Intent to respond as indicated in RFP Section 1.8. and on the date detailed
in the RFP Section 2, Schedule of Events.
1.8. Notice of Intent to Respond
Before the Notice of Intent to Respond Deadline detailed in the RFP Section 2, Schedule of Events,
prospective Respondents should submit to the Solicitation Coordinator a Notice of Intent to Respond (in
the form of a simple e-mail or other written communication). Such notice should include the following
information:
the business or individual’s name (as appropriate);
a contact person’s name and title; and
the contact person’s mailing address, telephone number, facsimile number, and e-mail address.
A Notice of Intent to Respond creates no obligation and is not a prerequisite for submitting a
response, however, it is necessary to ensure receipt of any RFP amendments or other notices and
communications relating to this RFP.
1.9. Performance Bond
The State shall require a performance bond upon approval of a contract pursuant to this RFP. The
amount of the performance bond shall be a sum equal to Six Hundred Thousand Dollars ($600,000.00),
and said amount shall not be reduced at any time during the period of the contract.
The successful Respondent must obtain the required performance bond in form and substance
acceptable to the State (refer to RFP Attachment 6.6., Pro Forma Contract, Attachment 2, Model
Performance Bond) and provide it to the State no later than the performance bond deadline detailed in
the RFP Section 2, Schedule of Events.
After contract award, the successful Respondent must meet this performance bond requirement by
providing the State either:
a. a performance bond that covers the entire Contract period including all options to extend the
Contract, or
b. a performance bond for the first, twelve (12) calendar months of the Contract in the amount detailed
above, and, thereafter, a new or re-issued performance bond in the amount detailed above covering
each subsequent twelve (12) calendar month period of the Contract. (In which case, the Contractor
must provide the new (or re-issued) performance bonds to the State no later than thirty (30) days
preceding each subsequent period of the Contract to be covered by the new (or re-issued) bond.)
The successful Respondent must make all necessary arrangements for the performance bond prior to the
Contract start date and prior to any subsequent performance bond deadlines in the case of an annual
performance bond. The Respondent is responsible for securing the services of any fidelity or guaranty
underwriter.
The performance bond requirement set forth above is a material condition for the award of a contract or
any renewal or extension of any contract that is awarded. The Respondent’s/Contractor’s failure to
provide to the State a performance bond as required by RFP Section 2, Schedule of Events, shall entitle
the State to exercise any and all rights it has in law or in equity. During the term of the Contract, the
Respondent’s/Contractor’s failure to periodically provide to the State a new or re-issued performance
RFP#32701-03910 Version 2
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