MJUD Master Contract -Video Production Services

Agency: Maryland Judiciary
State: Maryland
Type of Government: State & Local
NAICS Category:
  • 512110 - Motion Picture and Video Production
Posted Date: Oct 2, 2019
Due Date: Oct 24, 2019
Solicitation No: K20-0041-25
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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MJUD Master Contract -Video Production Services
K20-0041-25
RFB / RFP / IFB & Amendments:
Contacts:
Akshay Kumar
Release Date:
10/02/2019
Due Date and Time:
  • 10/24/2019
Due Time:
2:00 p.m.

Attachment Preview

STATE OF MARYLAND
ADMINISTRATIVE OFFICE OF THE COURTS
PROCUREMENT, CONTRACT AND GRANT ADMINISTRATION
187 HARRY S. TRUMAN PARKWAY
ANNAPOLIS, MD 21401
REQUEST FOR PROPOSALS (RFP)
FOR
MJUD Master Contract -Video Production Services
Project K20-0041-25
ISSUED: October 2, 2019
Sole point of contact for this solicitation is the Procurement Officer. Offerors are specifically
directed NOT to contact any other Judiciary personnel or its contracted consultants for meetings,
conferences, or discussions that are specifically related to this RFP at any time prior to any award
and execution of a contract. Unauthorized contact with any Judiciary personnel or the Judiciary’s
contracted consultants may be cause for rejection of the Offeror’s proposal.
Minority Business Enterprises (MBEs) are encouraged to respond to this Request for Proposals.
Procurement, Contract and Grant Administration
http://www.mdcourts.gov
MJUD Master Contract- Video Production Services (K20-0041-25)
(Page 1)
THE JUDICIARY
NOTICE TO OFFERORS/CONTRACTORS
In order to help us improve the quality of Judiciary solicitations, and to make our procurement
process more responsive and business friendly, we ask that you take a few minutes and provide
comments and suggestions regarding the enclosed solicitation. Please return your comments with
your proposals. If you have chosen not to propose on this Contract, please e-mail this completed
form to akshay.kumar@mdcourts.gov.
Title: Educational Video Production Services
Project No: K20-0041-25
1. If you have responded with a "no bid", please indicate the reason(s) below:
( ) Other commitments preclude our participation at this time.
( ) The subject of the solicitation is not something we ordinarily provide.
( ) We are inexperienced in the work/commodities required.
( ) Specifications are unclear, too restrictive, etc. (Explain in REMARKS section.)
( ) The scope of work is beyond our present capacity.
( ) Doing business with Maryland Government is simply too complicated.
(Explain in REMARKS section.)
( ) We cannot be competitive. (Explain in REMARKS section.)
( ) Time allotted for completion of the proposals is insufficient.
( ) Start-up time is insufficient.
( ) Insurance requirements are restrictive. (Explain in REMARKS section.)
( ) Proposals requirements (other than specifications) are unreasonable or too risky.
(Explain in REMARKS section.)
( ) MBE requirements. (Explain in REMARKS section.).
( ) Prior Judiciary contract experience was unprofitable or otherwise unsatisfactory.
(Explain in REMARKS section.)
( ) Payment schedule too slow.
Other: __________________________________________________________________
2. If you have submitted a proposal, but wish to offer suggestions or express concerns, please
use the Remarks section below. (Use reverse side or attach additional pages as needed.)
REMARKS:
_____________________________________________________________________________
Offeror Name: ___________________________________________
Contact Person: _________________________________ Phone (____) _____ - __________
Address: ______________________________________________________________________
MJUD Master Contract- Video Production Services (K20-0041-25)
(Page 2)
KEY INFORMATION SUMMARY SHEET
MARYLAND JUDICIARY
Request for Proposals
MJUD Master Contract- Video Production Services
PROJECT # K20-0041-25
RFP Issue Date:
October 2 , 2019
RFP Issuing Office:
Procurement, Contract and Grant Administration
Procurement Officer:
Akshay Kumar
Maryland Judiciary, Administrative Office of the Courts
Department of Procurement, Contract and Grant Administration
187 Harry S. Truman Parkway
Annapolis, MD 21401
410-260-2556
Akshay. Kumar @mdcourts.gov
Proposals must be sent to:
Akshay Kumar
Maryland Judiciary, Administrative Office of the Courts
Department of Procurement, Contract and Grant Administration
187 Harry S. Truman Parkway
Annapolis, MD 21401
Pre-Proposal Conference: N/A
Closing Date and Time: October 24, 2019, 2:00 pm
MJUD Master Contract- Video Production Services (K20-0041-25)
(Page 3)
A. TABLE OF CONTENTS
SECTION 1 - GENERAL INFORMATION 6
1.1 SUMMARY STATEMENT .................................................................................................................................. 6
1.2 ABBREVIATIONS AND DEFINITIONS ................................................................................................................ 6
1.3 CONTRACT TYPE ............................................................................................................................................ 6
1.4 CONTRACT DURATION ................................................................................................................................... 7
1.5 PROCUREMENT OFFICER ................................................................................................................................ 7
1.6 AOC CONTRACT MANAGER........................................................................................................................... 7
1.7 PRE-PROPOSAL CONFERENCE................................................................. ERROR! BOOKMARK NOT DEFINED.
1.8 QUESTIONS..................................................................................................................................................... 7
1.9 PROPOSAL DUE (CLOSING) DATE................................................................................................................... 7
1.10 DURATION OF OFFER...................................................................................................................................... 8
1.11 REVISIONS TO THE RFP .................................................................................................................................. 8
1.12 CANCELLATIONS ............................................................................................................................................ 8
1.13 ORAL PRESENTATIONS/DISCUSSIONS/INTERVIEWS ........................................................................................ 8
1.14 INCURRED EXPENSES ..................................................................................................................................... 9
1.15 ECONOMY OF PREPARATION .......................................................................................................................... 9
1.16 PROTESTS/DISPUTES ...................................................................................................................................... 9
1.17 MULTIPLE OR ALTERNATE PROPOSALS .......................................................................................................... 9
1.18 ACCESS TO PUBLIC INFORMATION ACT NOTICE............................................................................................. 9
1.19 OFFEROR RESPONSIBILITIES ........................................................................................................................... 9
1.20 MANDATORY CONTRACTUAL TERMS............................................................................................................. 9
1.21 PROPOSAL AFFIDAVIT .................................................................................................................................. 10
1.22 CONTRACT AFFIDAVIT ................................................................................................................................. 10
1.23 MINORITY BUSINESS ENTERPRISES .............................................................................................................. 10
1.24 ARREARAGES ............................................................................................................................................... 10
1.25 PROCUREMENT METHOD.............................................................................................................................. 10
1.26 VERIFICATION OF REGISTRATION AND TAX PAYMENT................................................................................. 10
1.27 PAYMENTS BY ELECTRONIC FUNDS TRANSFER ............................................................................................ 11
1.28 NON-DISCLOSURE AGREEMENT ................................................................................................................... 11
SECTION 2 STATEMENT OF WORK 12
2.1 PURPOSE & SUMMARY ................................................................................................................................. 12
2.2 OFFEROR MANDATORY QUALIFICATIONS ..................................................................................................... 12
2.3 PORFP SCOPE OF WORK ...........................................................………..………………………………..13
2.4 OFFEROR SUBMITTAL REQUIRMENTS ..................................... …………………………………………….13
2.5 ACCEPTANCE OF SERVICES………….………………………………………………………………….…..13
2.6
DAMAGES TO STATE AND PERSONAL PROPERTY……….………………………………………………….13
2.7 FAILURE TO RESPOND………………..……………………………………………………………………..13
2.8 INSURANCE ………………………………………………………………................................................14
SECTION 3 PROPOSAL FORMAT 19
3.1 TWO-PART SUBMISSION ............................................................................................................................... 19
3.2 PROPOSALS .................................................................................................................................................. 19
3.3 SUBMISSION ................................................................................................................................................. 19
3.4 VOLUME I TECHNICAL PROPOSAL ............................................................................................................. 19
3.5 VOLUME II - FINANCIAL PROPOSAL ............................................................................................................. 19
SECTION 4 EVALUATION CRITERIA AND SELECTION PROCEDURE 20
4.1 EVALUATION CRITERIA................................................................................................................................ 20
4.2 TECHNICAL CRITERIA .................................................................................................................................. 20
4.3 FINANCIAL CRITERIA ................................................................................................................................... 20
4.4 SELECTION PROCESS AND PROCEDURES....................................................................................................... 20
MJUD Master Contract- Video Production Services (K20-0041-25)
(Page 4)
ATTACHMENTS 22
ATTACHMENT A STANDARD CONTRACT AGREEMENT............................................................................ 23
ATTACHMENT B PROPOSAL AFFIDAVIT (AUTHORIZED REPRESENTATIVE AND AFFIANT) ............................ 35
ATTACHMENT C CONTRACT AFFIDAVIT...................................................................................................... 39
ATTACHMENT D PRE-PROPOSAL CONFERENCE RESPONSE FORM .. ERROR! BOOKMARK NOT DEFINED.
ATTACHMENT E PRICE PROPOSAL FORM..................................................................................................... 41
ATTACHMENT F NON-DISCLOSURE AGREEMENT...................................................................................... 44
MJUD Master Contract- Video Production Services (K20-0041-25)
(Page 5)

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