Miller Park Aviary Window Refurbishment

Agency: City of Lynchburg
State: Virginia
Type of Government: State & Local
Posted Date: Sep 28, 2023
Due Date: Oct 25, 2023
Solicitation No: 2024-026
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
due date number name addenda staff contact
10/25/2023 2024-026

Miller Park Aviary Window Refurbishment

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MCM

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PROJECT MANUAL
FOR
CITY OF LYNCHBURG
Miller Park Aviary Window Refurbishment
Invitation for Bid 2024-026
CITY PROJECT NO. BM-311
Date Issued: September 28, 2023
Bids Due: October 25, 2023 at 3:00 p.m.
PROCUREMENT DIVISION
3RD FLOOR CITY HALL
900 CHURCH STREET
LYNCHBURG, VA 24504
TELEPHONE (434) 455-3970
Table of Contents
Document
Page #
Bidding Requirements
Advertisement For Bids ................................................................................................................ 2
Bid Form ........................................................................................................................................ 3
Equal Opportunity Report Statement......................................................................................... 5
Statement Of Experience .............................................................................................................. 6
Statement Of Available Resources .............................................................................................. 7
Corporate Status Form................................................................................................................. 8
Questions To Bidders/Offerors .................................................................................................... 9
Construction Agreement ............................................................................................................ 10
Instructions To Bidders .............................................................................................................. 12
Scope of Work ............................................................................................................................. 17
General Conditions ..................................................................................................................... 18
Attachment A: Sherwin-Williams KEM AQUA BP Pro Specification Sheet
1
ADVERTISEMENT FOR BIDS
Sealed bids for “Miller Park Aviary Window Refurbishment”, will be received by the City of Lynchburg,
Procurement Division, 3rd Floor City Hall, 900 Church Street, Lynchburg, VA 24504, until 3:00 p.m. Local
Time Prevailing October 25, 2023, and then publicly opened and read aloud in the City Hall First Floor
Conference Room. A link to a publicly available video/audio conference call will be posted on the Current
Solicitations page of the City’s website prior to the bid opening. All bids received by the posted deadline
will be opened and read aloud on the video/audio conference call.
FedEx, UPS, and the USPS have access to the building to deliver mail/packages to the Procurement
Office. If vendors choose to hand deliver bids, they may be dropped off at the Citizens First Info Center
in the lobby on the First Floor of City Hall Monday – Friday from 8:30 a.m. to 5:00 p.m. A Procurement
Division Staff member will be notified to come and retrieve the bid and time stamp it at that time. Bids
received prior to the time of opening will be securely kept unopened. It is the sole responsibility for the
Bidder to ensure their bid is timestamped prior to the deadline for submission. Please allow additional
time to ensure this is done. As always, late bids will not be considered.
This project includes scraping loose lead based paint from all window trim, sanding and repainting
all window trim pieces with two new coats of exterior paint, color to match existing. Project also
includes painting of existing entry including columns, existing latticework on the south side of
building, and existing doors. All scrapings will be picked up and disposed of according to the lead
abatement guidelines. The Aviary is located at Miller Park 400 Grove St. Lynchburg, VA 24501.
Bid Documents may also be viewed and printed directly from the City's Procurement website:
www.lynchburgva.gov/current-solicitations.
The latest edition of the City’s Manual of Specifictions and Standard Details shall apply to this
project. The Manual of Specifications and Standard Details, for the City of Lynchburg may be
viewed and downloaded from the City’s website: http://www.lynchburgva.gov/manual-
specifications.
An Optional Pre-Bid Conference will be held at 10:00 a.m. on October 5, 2023 to view site conditions
and address questions from Contractors. The meeting will be held at the project site located at Miller Park
400 Grove St. Lynchburg, VA 24501.
All requests for clarification of or questions regarding this Advertisement for Bids or for additional
information must be made in writing or email to matthew.marsteller@lynchburgva.gov and received by
3:00 p.m. on October 18, 2023. All posted clarifications or addenda must be signed and accompany any
bid submitted. All addenda will be posted no later than October 20, 2023 at 3:00 p.m.
There will be a “Live Bid Opening” link on the City’s website at: www.lynchburgva.gov/current-
solicitations so that the public can observe the proceedings at 3:00 p.m., October 25, 2023. The bid
results will be posted on the City’s Notice of Award Page at: www.lynchburgva.gov/notices-award after
award is made.
PM - 2
BID FORM
Matt Marsteller, CPPB
Contract Specialist
Procurement Division
City of Lynchburg
Third Floor, City Hall
900 Church Street
Lynchburg, Virginia 24504
Dear Mr. Marsteller,
The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals, is
or are named herein and that no person other than herein mentioned has any interest in this bid or in the Construction
Agreement to be entered into; that this bid is made without connection with any other person, company, or parties
making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.
The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,
including without limitation, all drawings and specifications pertaining to "Miller Park Aviary Window
Refurbishment" for the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment, materials, and
services and to perform all operations necessary to execute and complete the Work required for the project, in
strict accordance with the Contract Documents, The City of Lynchburg Manual of Specifications and Standard
Details, latest edition, together with Addenda numbered __________ through __________ issued during bidding
period and hereby acknowledged, subject to the terms and conditions of the Construction Agreement for the sum of
DOLLARS
($
), which shall be referred to hereinafter as the Base Bid.
Price per linear foot of caulking: $_____________per linear foot (not factored into the Base Bid in any way)
It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all bids
or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals not
specified in the Advertisement for Bids may make the bid irregular and subject to rejection.
If the Construction Agreement is for a lump sum price, unless clearly and specifically indicated otherwise in the
Contract Documents, all unit prices only apply to changes in the Work. The listed bid items are to contain all
necessary costs required for completion of the Work in accordance with the Contract Documents.
If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities listed
on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or eliminate any
quantity or item, and in any case, the unit prices shall be used in determining partial and final payment. It is further
understood that costs to cover all components of the Work as described in the Contract Documents are included in
this bid, even in cases where specific line items are not identified.
We are properly equipped to execute all work of the character and extent required by the Contract Documents, and
we will enter into the Construction Agreement for the execution and completion of the Work in accordance with the
Contract Documents; and we further agree that, if awarded the Construction Agreement, we will commence the Work
on the date stated in the "Notice to Proceed" and will maintain a work force large enough to execute the Work and
all obligations no later than the completion date stated in the Contract Documents.
Attached herewith are completed Statement of Experience and Statement of Resources forms which include the
information requested.
PM - 3
The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another
person engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act, or
other law. This bid remains valid and may not be withdrawn for a period of 60 days from this date.
CURRENT VIRGINIA CLASS A CONTRACTOR’S LICENSE/ REGISTRATION NO.:
Respectfully submitted,
CONTRACTOR
DATE
ADDRESS
BY:
(Signature)
(Type/Print)
ITS:
(Title)
PM - 4

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