Midtown Park Phase 3C- Contract 2-(Midtown Lake Boardwalk)

Agency:	County of Brazos
State:	Texas
Type of Government:	State & Local
NAICS Category:	237310 - Highway, Street, and Bridge Construction 237990 - Other Heavy and Civil Engineering Construction
Posted Date:	Dec 15, 2022
Due Date:	Jan 10, 2023
Solicitation No:	23-012
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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REQUEST FOR QUALIFICATIONS

Midtown Park

Phase 3C – Contract 2

(Midtown Lake Boardwalk)

RFQ #23-012

Statement of Qualifications Due Date:

Thursday January 5, 2023 @ 02:00 PM

CITY OF BRYAN

PO Box 1000

Bryan, Texas 77805

(979) 209-5030

www.bryantx.gov

RFQ ACKNOWLEDGEMENT VIA ZOOM: JANUARY 5, 2023 @ 2:00 P.M.

https://us02web.zoom.us/j/87152247302?pwd=aWlNUmVkbFlNQ3BnaVlwbWx4ak04Zz09

Meeting ID: 871 5224 7302

Passcode: 165252

Disclosure Requirements

Chapter 176 of the Texas Local Government Code mandates the public disclosure of certain information concerning persons

doing business or seeking to do business with the City of Bryan, including affiliations and business and financial relationships

such persons may have with City of Bryan officers. An explanation of the requirements of Chapter 176, applicable forms

and a complete text of the new law are available at https://www.bryantx.gov/purchasing-services/#vendorethics . If you are

unable to obtain such information online, please contact the City of Bryan Purchasing Department, 205 E. 28th St., Bryan,

Texas 77803 or call (979) 209-5500.

BY DOING BUSINESS OR SEEKING TO DO BUSINESS WITH THE CITY OF BRYAN, YOU ACKNOWLEDGE

THAT YOU HAVE BEEN NOTIFIED OF THE REQUIREMENTS OF CHAPTER 176 OF THE TEXAS LOCAL

GOVERNMENT CODE AND THAT YOU ARE SOLELY RESPONSIBLE FOR COMPLYING WITH THEM.

RFQ#23-012 Page 1 of 48

TABLE OF CONTENTS

Introduction .....................................................................................................................................3

Schedule of Events .........................................................................................................................4

Definitions, Terms and Conditions..................................................................................................4

General Information.......................................................................................................................10

Scope of Work ...............................................................................................................................11

Special Provisions..........................................................................................................................11

Format Requirement ......................................................................................................................12

Evaluation Factors .........................................................................................................................14

Certification ...................................................................................................................................15

Exhibit A - Selection Evaluation Factors Detailed........................................................................16

Exhibit B - Standard Form of Agreement Contract.......................................................................22

Exhibit C - Project Preliminary Layout .........................................................................................35

RFQ#23-012 Page 2 of 48

INTRODUCTION

The City of Bryan, Texas is requesting statements of qualifications from creative design firms for the

design of a boardwalk and Redi-rock wall along a portion of the shoreline of Midtown Lake.

This boardwalk will connect to the outer loop trail planned around the entire Midtown Park as shown in

the provided exhibit. The requested information should be limited to fifteen (20) 8.5”x11” pages and

should respond to the evaluation factors listed under the “Evaluation Factors” section of this RFQ. The

20-page submittal is to be all-inclusive and contain the front cover, cover letter, certifications, etc. in the

page count.

All fee proposals submitted to the City of Bryan during the contract negotiation phase shall not

exceed 7.5% of the Engineer’s Estimate of Probable Construction costs to be provided with fee

proposal for all services (data gathering, sub-consultants, design, and construction phase services).

Firms who cannot deliver the services outlined and remain under the 7.5% limit need not submit

a SOQ.

The City of Bryan, Texas is requesting qualifications for professional design services from firms

interested in contracting with the City for this project. The scope of work is listed in a later section of

this RFQ. The purpose of the Request for Qualifications (RFQ) process is to identify the most qualified

firm. It is intended that the selected firm or team accomplish and/or supply all services outlined in this

Request for Qualifications. The City has made no promises or representations and cannot offer, promise

or guarantee that the selected firm will be awarded any future contracts to provide additional engineering

services to the City.

Statements of Qualifications for this RFQ #23-012 will be accepted until 2:00 p.m. on Thursday

January 5, 2023, and should be addressed to:

Laura Perez, Buyer

City of Bryan – Purchasing Department

PO Box 1000

Bryan, Texas 77805

(P) (979) 209-5030

lperez@bryantx.gov

You may send one (1) electronic proposal in the format prescribed herein to the City of Bryan

Purchasing Department, Laura Perez. If you choose to respond in writing, one (1) original copy

and one (1) electronic version (Flash drive, etc.) of the proposal must be returned in a sealed

envelope bearing the name and address of the respondent on the outside of the envelope. Response

packages will be accepted until 2:00 p.m. CST on Friday January 5, 2023 and should be addressed

to the aforementioned contact.

In order to ensure a fair and objective SOQ process and evaluation, all questions and inquiries related to

this Request for Qualifications shall be addressed in writing to the individual identified above. The

deadline for written questions and inquiries is Friday December 16, 2022 @ 10:00 a.m. Contact with

any City of Bryan employee or official is prohibited without prior written consent from the Engineering

Department or their designee. Offerors contacting any other employee(s) or official(s) without prior

written consent risk elimination of their submittal from further consideration.

RFQ#23-012 Page 3 of 48

The City believes that the data contained in this RFQ is sufficient for the preparation of a SOQ. Requests

for additional information will be considered depending on the RFQ time frame and the availability of

the requested information. Such information will be submitted to all short-listed firms simultaneously.

SCHEDULE OF EVENTS

Release RFQ to Short Listed Offerors

Deadline for Questions

SOQ Submission Deadline

Interviews (if required)

SOQ Evaluations Complete

Earliest Award of Contract

Thursday December 8, 2022

Friday December 16, 2022 @10:00 AM

Thursday January 5, 2023 @ 02:00 PM

Friday January 13, 2023

Friday January 20, 2023

February 14, 2023

DEFINITIONS, TERMS AND CONDITIONS

Definitions

In order to simplify the language throughout this request for qualification, the following definitions shall

apply:

CITY OF BRYAN/CITY – A Home Rule Municipal Corporation.

CITY COUNCIL – The elected officials of the City of Bryan, Texas, given the authority to exercise such

powers and jurisdiction of all City business as conferred by the State Constitution and Laws.

CONTRACT – An agreement between the City and a Supplier to furnish supplies and/or services over

a designated period of time during which repeated purchases are made of the commodity and/or service

specified.

COOPERATIVE AGREEMENT – Any governmental entity(s) that has entered into a joint interlocal

purchasing cooperative agreement with the City of Bryan, Texas.

OFFEROR/VENDOR/FIRM – Organization offering a proposal in response to this RFQ.

PARTICIPATING ENTITIES – The City of Bryan and any other local entity who may elect to

participate in the future.

RFQ – Request for Qualifications

SOQ – Statement of Qualifications

Receipt of Statement of Qualifications

The submitted SOQ must be received by the Engineering Department prior to the time and date specified.

The mere fact that the SOQ was dispatched will not be considered; the firm must insure that the SOQ is

RFQ#23-012 Page 4 of 48

actually delivered. SOQs received after the date and time specified in the Schedule of Events shall be

returned unopened and will be considered void and unacceptable. The City of Bryan is not responsible

for lateness of mail carrier, etc., and time/date stamp in the Engineering Department shall be the official

time of receipt.

Submittals cannot be altered or amended after the closing date. Alterations made before closing must

be initialed by Offeror guaranteeing authenticity. Submittals may not be withdrawn after the closing

date.

One original paper copy may be delivered, if desired and electronic version of the submittal must be

delivered in .pdf, Word, or another standard format.

By submitting a submittal, the Offeror certifies that he has fully read and understands this “Request for

Qualification” and has full knowledge of the scope, quantity, and quality of the services to be furnished

and intends to adhere to the provisions described herein.

Any submittal which does not contain all of the information requested in this RFQ will be considered

incomplete and may be rejected by the City of Bryan.

The City of Bryan by statue is exempt from State Sales Tax and Federal Excise Tax, and the proposal

price shall not include taxes.

The Offeror shall furnish any additional information as the City of Bryan may require. The City of Bryan

reserves the right to make investigation of the qualifications of the Offeror(s) as they deem appropriate.

This RFQ does not commit the City of Bryan to award a contract, to pay any cost incurred in the

preparation of a proposal, or to procure or contract for services.

Reservations

The City reserves the right to accept or reject any or all SOQs as a result of this request, to negotiate

with all qualified sources, or to cancel, in part or in its entirety, this Request for Qualifications if found

in the best interest of the City. All SOQs become the property of the City of Bryan.

The City reserves the right to retain all SOQs submitted and to use any idea in a submittal regardless of

whether that firm or team is selected. Submission of an SOQ indicates acceptance by the firm of the

terms and conditions contained in this request for qualifications, unless clearly and specifically noted in

the SOQ submitted and confirmed in the contract between the City of Bryan and the firm or team

selected.

The City of Bryan reserves the right to waive any informalities and technicalities and to accept the offer

considered most advantageous in order to obtain the best value for the City. Causes for rejection of a

submittal may include but shall not be limited to the Offeror’s current violation of any City ordinance,

the Offeror’s current inability to satisfactorily perform the work or service, or the Offeror’s previous

failure to properly and timely perform its obligations under a contract with the City. Offerors may be

disqualified and rejection of submittals may be recommended for any (but not limited to) of the following

causes: 1) Failure to use the forms furnished by the City; 2) Lack of signature by an authorized

representative on the Certification form; 3) Failure to properly complete the submittal requirements; 4)

Evidence of collusion among proposers; 5) Omission of uncertified personal or company check as a

RFQ#23-012 Page 5 of 48

Midtown Park Phase 3C- Contract 2-(Midtown Lake Boardwalk)

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