Men’s and Women’s Ice Hockey Programs Equipment
UConn Men’s and Women’s Ice Hockey programs equipment to be used for practice and competition.
11/8/2019 10:30 AM EST
12/3/2019 2:00 PM EST
Purchasing- Request for Proposal
Sealed Until 12/3/2019 2:00 PM EST
Phone +1 860-486-0970
Phone +1 860-486-7931
Athletic Equipment and Services
Intent to Bid Directions:
Suppliers intending to bid must read and follow the proposal Submittal Instructions provided below.
Questions Due November 14, 2019 @ 2:00 PM
Answers to questions will be provided by Thursday, November 21, 2019 @ 2:00 PM
About UConn - General:
The University is a Land, Sea, and Space Grant consortium institution, which occupies over 4302 acres,
enrolling over 30,000 students for the academic year of 2016-2017. The total construction-related budget
for fiscal year 2014 was $2.1 billion dollars and on-going initiatives include UCONN 2000 & 21st Century
UConn, Next Generation Connecticut, and Bioscience Connecticut. The main campus is located in Storrs,
Connecticut and regional campuses located throughout Connecticut. Regional campuses include Avery
Point in Groton, Stamford, Waterbury, and Hartford. Its academic health center, UConn Health, is located
in Farmington, Connecticut. The UConn School of Law is located in West Hartford, Connecticut. Detailed
University demographics are available via the following link:
2019 Fact Sheet.
Scope of Work:
The University of Connecticut is soliciting this Request for Proposal (RFP) to identify a supplier(s) to
provide the UConn Men’s and Women’s Ice Hockey programs equipment to be used for practice and
competition. This would include, but not limited to: Helmets, Facemasks, Stock/Custom Gloves,
Stock/Custom Pants, Shoulder Pads, Elbow Pads, Shin Guards, Stock/Custom Skates, Hockey Specific
Performance Apparel, Stock/Custom Composite Sticks, Goalie Helmets, Stock/Custom Goalie Pads,
Stock/Custom Goalie Sticks, Skate Steel & Holders, Stock/Custom Stick & Equipment Travel Bags.
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During fiscal year 2018, the University of Connecticut’s Division of Athletics expended approximately
$110,000 (one hundred and ten thousand dollars) on goods and or services of this nature. This information
is being provided for informational purpose only and should not be construed as a commitment by the
University to purchase any specified quantities. Orders will be placed on an “as needed” basis only.
"Request for Proposals (RFP)" means all documents, whether attached or incorporated by reference,
utilized for soliciting proposals. Awards made a s a result of an RFP shall be based upon "Competitive
"Competitive negotiation" means a procedure for contracting for supplies, materials, equipment or
contractual services, in which proposals are solicited from qualified suppliers by a request for proposals,
and changes may be negotiated in proposals and prices after being submitted.
"Addenda" means written and/or graphic instructions issued by the University subsequent to the receipt of
proposals that modify or interpret the Request for Proposal documents by addition, deletions, clarification,
"Proposer" means a person, firm or corporation submitting a proposal in response to a Request for
"Contractor" means any business that is awarded, or is a subcontractor under, a contract or an amendment
to a contract with a state contracting agency under statutes and regulations concerning procurement,
including, but not limited to, a small contractor, minority business enterprise, an individual with a
disability, as defined in section 4a-60, or an organization providing products and services by persons with
"Informal communications" means any communication method other than written emails to the Point of
Contact Person identified for this RFP.
"Non-Acceptance of Proposal" means another proposal was deemed more advantageous to the University
or that all proposals were rejected.
"Offer" or "Proposal" means the Proposer's response to this Request for Proposal.
"Services" shall mean all services described within the scope of this RFP.
"Agreement" shall mean the contract issued as a result of this Request for Proposal.
"CT-based Businesses" shall be a firm that is: (i) a business entity organized, headquartered and operating
in the State of Connecticut for at least one year prior to the date of bid submission; or (ii) a business entity
that is authorized to do business in Connecticut, maintains an operating location in Connecticut, and has
generated over 50% of its annual gross revenues each year, over the past five (5) years prior to the date of
bid submission, from work on projects located in Connecticut.
"Joint Venture" in this sourcing context refers to firms that may have familiarity within particular areas but
may not be subject matter experts in all necessary areas; therefore, the University welcomes joint venture
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"SBE/MBE Firm" shall refer to a certified Small Business Enterprise/Minority Business Enterprise firm
that meets the qualifications as determined by legislation, Connecticut General Statute 4a-60g (Supplier
Diversity Statue) as amended by Public Act 11-229.
"University" or "UConn" or a pronoun used in its place shall mean the University of Connecticut main
campus at Storrs, Connecticut as well as its five regional campuses and the Cooperative Extension Offices.
"UConn Health" or "UCH" shall mean University of Connecticut Health and its affiliates.
Proposal Selection Evaluation Criteria:
All proposals will be evaluated by a selection committee, using the specific evaluation criteria listed in the
table below. Each criterion has been assigned a point value. The evaluation committee will conduct a
comprehensive review and analysis of the received proposals and recommend which proposals are the
most advantageous to the needs of the University.
Evaluation Criteria Descriptions and Weights
Firm Information: History, experience, plan of operation to achieve objectives set forth in RFP. Weight:
Technical Capabilities & Delivery of Services: Services offered, partnership relationships relevance to
services offered. Weight: 20 Points
Demonstrated Experience, Qualifications & Customer Service in Support of Account: Experience in
dealing with Division I College Hockey Programs, capability to staff, manage, evaluate risk & conduct
services identified. Convenience and customer service. Weight: 15 Points
Quality of Proposal: Responsiveness to requirements and adequacy of information provided. Weight: 10
Pricing/Fee Structure: Pricing Matrix, other financial incentives, additional value-added offers. Weight:
There are a number of sections within this bid that requires your attention.
1. Prerequisites- If there are any forms or questions within this section they are required fields.
2. Buyer Attachments- These will be attachments related to the bid.
3. Supplier Attachments- This section is available to suppliers to upload any necessary attachments.
4. Questions- This section is a point by point response to a number of content including Scope of Work,
References, Terms and Conditions, Contract Requirements and Required Submittals.
5. Additional Item Field- Not Applicable
6. Items- If applicable please provide any required pricing information.
[*If pricing is to be submitted in a separate document (outside of the Items page), the following should be
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Pricing: Proposals must show stated quantity, unit price, extended amount and grand total with packing
and delivery cost to destination included.]
Unless qualified by the provision “NO SUBSTITUTE”, the use of the name of a manufacturer, brand,
make or catalog designation in specifying an item does not restrict proposers to the manufacturer, brand,
make or catalog designation identification. This is used simply to indicate the character, quality and/or
performance equivalence of the commodity desired, but the commodity on which proposals are submitted
must be of the same or better character, quality and/or performance equivalence that it will serve the
purpose for which it is to be used equally as well as that specified. In submitting a proposal on a
commodity other than as specified, proposer shall furnish complete data and identification with respect to
the alternate commodity bidder proposes to furnish. Consideration will be given to proposals submitted on
alternate commodities to the extent that such action is deemed to serve best the interests of the State. If the
proposer does not indicate that the commodity he/she proposes to furnish is other than specified, it will be
construed to mean that the proposer proposes to furnish the exact commodity described. Any substitutions
must meet or exceed all specification requirements and must receive approval in writing from the
appropriate party at the University prior to any order being filled.
Point of Contact & Communication:
Upon formal issuance of a Sourcing Event, the University and Proposer(s) will cease all informal
communications relevant to the Sourcing Event. All communications and/or inquiries regarding this
Sourcing Event must be directed to the contact person identified within. All questions must be submitted
through this portal. Upon Sourcing Event status change with the selected Proposer(s), all other Proposers
will be notified as to their Sourcing Event status, or when the University formally rejects all proposals and
cancels the Sourcing Event process. Failure to adhere this provision may result in a Proposer being
declared ineligible, proposal rejection, or Sourcing Event cancellation. The University will not respond to
any request for clarification received after the Deadline for Proposer Questions has expired.
Under no circumstances, may any proposer or its representative contact any employee or representative of
the University regarding this Sourcing Event prior to the closing date. Strict adherence to this important
procedural safeguard is required and appreciated. Any violation of this condition may result in proposer
being considered as non-compliant and ineligible for award.
Questions and Answers:
Please submit all questions through this portal . All Questions and answers will be managed through this
portal. Question and answers are incorporated into the Sourcing Event and may be incorporated along
with the Sourcing Event into any resulting contract. Failure of a Proposer to not acknowledge the
Questions and Answers shall not relieve the Proposer of any responsibility for complying with the terms
Campus Visitor Parking: At all Campuses parking is strictly regulated and violations are subject to
monetary fines. Visitors must park only in areas specifically designated for general public parking
(signed, paved, and lined parking areas and/or parking garage). Detailed parking information is available
at the following links:
UCONN Parking Services (Main and Regional Campuses)
If a Proposer requires on-site accommodations, the University recommends visitors stay on campus at the
Nathan Hale Inn. This facility provides parking, complimentary access to the campu0s8 Nshovuemttbleer,20a1n9d may
provide preferred rates for long term stays. Contact information is available at the following
The University of Connecticut is committed to providing a professionally inclusive environment within
which small and minority businesses are encouraged to participate in the procurement experience, as they
are afforded equal access to the bid process that transfers goods and services to the campus communities.
As such, we encourage participation by Small (SBE), Minority-Owned (MBE), Woman-Owned (WBE)
businesses, and businesses owned by persons with a disability (DisBE), certified as such by the State of
Connecticut’s Department of Administrative Services (DAS) Supplier Diversity Division, pursuant to
Connecticut General Statute 32-9e. Additionally, the University encourages Connecticut-based businesses
to participate within this public bid process.
To become a DAS-Certified S/M/W/DisBE, your company must meet the qualifications as determined by
legislation, under §4a-60g of the Connecticut General Statutes (CGS). For further information, please visit
this website: https://portal.ct.gov/DAS/Services/Licensing-Certification-Permitting-and-Codes/Small-
Minority-Business-Center or contact the DAS Supplier Diversity Division (Set-Aside Program) at (860)
713-5057. To learn about the University of Connecticut’s Supplier Diversity Program (USDP), please
visit http://supplierdiversity.uconn.edu, or contact the USDP by e-mail at email@example.com or
by phone at (860) 486-2614.
Initial term of three (3) years, plus two (2) additional one (1) extensions, or any part or combination
thereof, for a total potential contract terms of five (5) years.
There are no Prerequisites added to this event.
Required to View Event
Required to Enter Bid
1. Pricing Matrix
Provide a summary to include what is being proposed, the important points of the proposal
and key benefits of being selected as the Contractor.
Form of Proposal
Proposer understands that the University reserves the right to reject any and all proposals,
waive irregularities or technicalities in any offer, and accept any offer in whole or in part
which it deems to be in its best interest.
Proposer hereby certifies: (a) that this proposal is genuine and is not made in the interest of
or on behalf of any undisclosed person, firm or corporation; (b) that the proposer has not
directly or indirectly induced or solicited any other proposer to put in a false or sham bid; (c)
that the proposer has not solicited or induced any person, firm or corporation to refrain from
bidding; and (d) that the proposer has not sought by collusion to obtain any advantage over
any other proposer or over the University.
Proposer agrees that the response to this proposal is a legal and binding offer and the
authority to make the offer is vested in the signer. Minor differences and informalities will be
resolved by negotiation prior to acceptance of the offer.
Is proposer currently a State of Connecticut Small Business Enterprise and certified with the
State of CT Department of Administrative Services?
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