THE SCHOOL DISTRICT OF PITTSBURGH
REQUEST FOR PROPOSALS
FOR MEDICAL MANAGEMENT AND VOCATIONAL
REHABILITATION SERVICES FOR WORKERS COMPENSATION
February 14, 2020
February 26, 2020
The purpose of this Request for Proposals (“RFP”) is to obtain medical case management
services for the School District of Pittsburgh’s (the “School District”) workers compensation
program. The School District’s workers compensation program is self-insured and self-
administered, with a payroll base of approximately $290 million. The School District is seeking
proposals from medical and vocational case managers who have substantial experience
delivering medical and vocational case management services in accordance with the Bureau of
Workers’ Compensation’s guidelines for self-insured entities.
The District envisions a one year engagement, with an option to renew for an additional three
The School District is requesting proposals from experienced and qualified firm(s) to serve as
medical and vocational case manager to the School District. Selection of the case manager will
be made based on the proposals submitted and possibly oral interviews, if needed. A tentative
timetable for the selection process is provided below:
Release of RFP
Receipt of Proposals
Legislative Approval by Board of School Directors
Upon the release of this RFP and during the conclusion of the selection process, there
shall be no communication between any prospective respondents and/or their
lobbyist(s), agent(s) with any staff of the School District, or any elected representatives
or other appointed official of the School District and/or their staff, except as provided
for in the RFP. Any violation of this provision by any prospective firm and/or its agent
shall be grounds for immediate disqualification.
All proposals for medical and vocational case management shall be submitted to the School
District as follows:
Chief Financial Officer
School District of Pittsburgh
341 South Bellefield Avenue
Pittsburgh, PA 15213
Tel: (412) 529-3777
Fax: (412) 622-7988
One (1) original and two (2) copies of the proposal shall be prepared and submitted to the
School District in such form as is set forth in this RFP by 12:00 p.m. on Wednesday February
Proposals, including any/all attachments, cover letter and tabs should not exceed twenty five
(25) pages in length on 8 ½" X 11" paper, single spaced using a minimum font size of 10 pt.
Proposals should be submitted in accordance with the instructions detailed below. The School
District reserves the right to select a proposal in its entirety or some portion(s) thereof.
Furthermore, the School District reserves the right to reject any and all proposals and to waive
Proposals which are submitted in electronic format or faxed will not be accepted.
Any questions regarding this RFP should be addressed to Melanie Wittman Workers’
Compensation Manager at firstname.lastname@example.org or 412-529-4344.
Specific Response Requirements
Responses should address the following questions or requests for information and be organized
so that the specific questions or requests for information each begin on a new page with the
question repeated at the top of the page.
I. Letter of Transmittal
Each proposal should be accompanied by a letter of transmittal which summarizes key points of
the proposal and which is signed by an authorized officer.
II. Firm Experience and Qualifications
A. Please provide an overview of the firm and its qualifications. Please include the
location of the firm’s office(s) in the Commonwealth of Pennsylvania.
B. Describe the firm’s relevant workers compensation medical and vocational case
management experience for the past 2 years for the following categories:
i. All Pennsylvania self-insured entities,
ii. All Pennsylvania local government units,
iii. Pennsylvania employers with multiple collective bargaining agreements.
III. Case Management Team
Provide brief resumes for the following individuals who will be assigned to the School District’s
workers compensation medical and vocational case management function. Please include only
those individuals who will work on the School District’s account and indicate level of education,
experience in both workers compensation and non-workers compensation setting, and any
nationally recognized certification(s).
A. The project manager who will assume the day-to-day and on-site responsibility for
managing and supporting the School District’s workers compensation medical and
vocational case management function.
B. The medical specialist(s) who will be responsible for coordinating Claimants’ medical
and physical information, medical plans, and physician appointments.
C. The vocational case manager(s) who will be responsible for locating and offering
employment to the injured worker who has reached medical stability, locating
alternative work that is available within the meaning of the Workers compensation
Act, and providing the District with written documentation, and/or legal testimony
D. Other members of your team assigned to the project and the specific role that each
can be expected to play.
IV. Plan of Work
Please provide a detailed plan of work for the School District’s engagement. Indicate specific
documentation and reporting functions and give examples of available litigation support
V Firm Information/Equal Employment Opportunity
A. Describe your firm’s equal employment opportunity policies and programs.
B. Has your firm or any of its employees, or anyone acting on its behalf, ever been
convicted of any crime or offense arising directly or indirectly from the conduct of
your firm’s business or have any of your firm’s officers, directors or persons
exercising substantial policy discretion ever been convicted of any crime or offense
involving financial misconduct or fraud? If so, please describe any such convictions
and surrounding circumstances in detail.
C. Has your firm, or any of its employees, or anyone acting on its behalf, been indicted
or otherwise charged in connection with any criminal matter rising directly or
indirectly from the conduct of your firm’s business which is still pending or have any
of your firm’s officers, directors or persons exercising substantial policy discretion
been indicted or otherwise charged in connection with any criminal matter involving
financial misconduct or fraud which is still pending? If so, please describe any such
indictments and surrounding circumstances in detail.
D. Please describe (i) any material financial relationships that your firm or any firm
employee has with any firms, or other persons or entities that may create a conflict
of interest in acting as an independent contractor to the School District; (ii) any
family relationship that any employee of your firm has with any public servant that
may create a conflict of interest, or the appearance of a conflict of interest in acting
as an independent contractor to the School District and (iii) any other matter that
your firm believes may create a conflict of interest or the appearance of a conflict of
interest acting as an independent contractor to the School District. Please describe
any procedures your firm either has adopted, or would adopt, to assure the School
District that a conflict of interest would not exist for your firm in the future.
VI. Fee Proposal
Please provide a fee structure that your firm would propose to provide medical and vocational
case management services for the School District of Pittsburgh’s (the “School District”) workers
compensation program in accordance with the requirements set forth in this document.
Evaluation Criteria and Selection Process
The contract(s) will be awarded to the qualified proposer whose proposal is most advantageous
to the School District, based upon the evaluation criteria specified below. Thus, while the points
in the evaluation criteria indicate their relative importance, the total scores will not necessarily be
determinative of award. Rather, the total scores will guide the School District in making an
intelligent award decision based upon the evaluation criteria.
The School District reserves the right to request oral presentations from those firms determined
to be in a competitive range and shall use the information derived from these oral presentations,
if any, in its evaluation.
The School District anticipates selecting one medical and vocational case management firm
using the following criteria to determine which firm meets the needs of the School District best.
Medical and vocational case management
Ability to Meet the Specific Needs of the School District of Pittsburgh
Experience and Qualifications
Plan of Work