Medical Management and Vocational Rehab Services for Workers Compensation

Agency: Pittsburgh Public Schools
State: Pennsylvania
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
  • 624310 - Vocational Rehabilitation Services
Posted Date: Feb 13, 2020
Due Date: Feb 26, 2020
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  • Medical Management and Vocational Rehab Services for Workers Compensation

    Due by 12pm at on Wednesday, Feb 26, 2020

    2020 VOC REHAB RFP.pdf 105.24 KB (Last Modified Today at 8:59 AM)
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    THE SCHOOL DISTRICT OF PITTSBURGH
    (Pittsburgh, PA)
    REQUEST FOR PROPOSALS
    FOR MEDICAL MANAGEMENT AND VOCATIONAL
    REHABILITATION SERVICES FOR WORKERS COMPENSATION
    Issuance Date:
    Submission Date:
    February 14, 2020
    February 26, 2020
    Introduction
    The purpose of this Request for Proposals (“RFP”) is to obtain medical case management
    services for the School District of Pittsburgh’s (the “School District”) workers compensation
    program. The School District’s workers compensation program is self-insured and self-
    administered, with a payroll base of approximately $290 million. The School District is seeking
    proposals from medical and vocational case managers who have substantial experience
    delivering medical and vocational case management services in accordance with the Bureau of
    Workers’ Compensation’s guidelines for self-insured entities.
    The District envisions a one year engagement, with an option to renew for an additional three
    years.
    Timetable/Response Submittal
    The School District is requesting proposals from experienced and qualified firm(s) to serve as
    medical and vocational case manager to the School District. Selection of the case manager will
    be made based on the proposals submitted and possibly oral interviews, if needed. A tentative
    timetable for the selection process is provided below:
    02/14/20
    02/26/20
    03/25/20
    Release of RFP
    Receipt of Proposals
    Legislative Approval by Board of School Directors
    Upon the release of this RFP and during the conclusion of the selection process, there
    shall be no communication between any prospective respondents and/or their
    lobbyist(s), agent(s) with any staff of the School District, or any elected representatives
    or other appointed official of the School District and/or their staff, except as provided
    for in the RFP. Any violation of this provision by any prospective firm and/or its agent
    shall be grounds for immediate disqualification.
    All proposals for medical and vocational case management shall be submitted to the School
    District as follows:
    Ronald Joseph
    Chief Financial Officer
    School District of Pittsburgh
    341 South Bellefield Avenue
    Pittsburgh, PA 15213
    Tel: (412) 529-3777
    Fax: (412) 622-7988
    One (1) original and two (2) copies of the proposal shall be prepared and submitted to the
    School District in such form as is set forth in this RFP by 12:00 p.m. on Wednesday February
    26, 2020.
    2
    Proposals, including any/all attachments, cover letter and tabs should not exceed twenty five
    (25) pages in length on 8 ½" X 11" paper, single spaced using a minimum font size of 10 pt.
    Proposals should be submitted in accordance with the instructions detailed below. The School
    District reserves the right to select a proposal in its entirety or some portion(s) thereof.
    Furthermore, the School District reserves the right to reject any and all proposals and to waive
    irregularities.
    Proposals which are submitted in electronic format or faxed will not be accepted.
    Any questions regarding this RFP should be addressed to Melanie Wittman Workers’
    Compensation Manager at mwittman1@pghschools.org or 412-529-4344.
    Specific Response Requirements
    Responses should address the following questions or requests for information and be organized
    so that the specific questions or requests for information each begin on a new page with the
    question repeated at the top of the page.
    I. Letter of Transmittal
    Each proposal should be accompanied by a letter of transmittal which summarizes key points of
    the proposal and which is signed by an authorized officer.
    II. Firm Experience and Qualifications
    A. Please provide an overview of the firm and its qualifications. Please include the
    location of the firm’s office(s) in the Commonwealth of Pennsylvania.
    B. Describe the firm’s relevant workers compensation medical and vocational case
    management experience for the past 2 years for the following categories:
    i. All Pennsylvania self-insured entities,
    ii. All Pennsylvania local government units,
    iii. Pennsylvania employers with multiple collective bargaining agreements.
    III. Case Management Team
    Provide brief resumes for the following individuals who will be assigned to the School District’s
    workers compensation medical and vocational case management function. Please include only
    those individuals who will work on the School District’s account and indicate level of education,
    experience in both workers compensation and non-workers compensation setting, and any
    nationally recognized certification(s).
    A. The project manager who will assume the day-to-day and on-site responsibility for
    managing and supporting the School District’s workers compensation medical and
    vocational case management function.
    3
    B. The medical specialist(s) who will be responsible for coordinating Claimants’ medical
    and physical information, medical plans, and physician appointments.
    C. The vocational case manager(s) who will be responsible for locating and offering
    employment to the injured worker who has reached medical stability, locating
    alternative work that is available within the meaning of the Workers compensation
    Act, and providing the District with written documentation, and/or legal testimony
    when necessary.
    D. Other members of your team assigned to the project and the specific role that each
    can be expected to play.
    IV. Plan of Work
    Please provide a detailed plan of work for the School District’s engagement. Indicate specific
    documentation and reporting functions and give examples of available litigation support
    services.
    V Firm Information/Equal Employment Opportunity
    A. Describe your firm’s equal employment opportunity policies and programs.
    B. Has your firm or any of its employees, or anyone acting on its behalf, ever been
    convicted of any crime or offense arising directly or indirectly from the conduct of
    your firm’s business or have any of your firm’s officers, directors or persons
    exercising substantial policy discretion ever been convicted of any crime or offense
    involving financial misconduct or fraud? If so, please describe any such convictions
    and surrounding circumstances in detail.
    C. Has your firm, or any of its employees, or anyone acting on its behalf, been indicted
    or otherwise charged in connection with any criminal matter rising directly or
    indirectly from the conduct of your firm’s business which is still pending or have any
    of your firm’s officers, directors or persons exercising substantial policy discretion
    been indicted or otherwise charged in connection with any criminal matter involving
    financial misconduct or fraud which is still pending? If so, please describe any such
    indictments and surrounding circumstances in detail.
    D. Please describe (i) any material financial relationships that your firm or any firm
    employee has with any firms, or other persons or entities that may create a conflict
    of interest in acting as an independent contractor to the School District; (ii) any
    family relationship that any employee of your firm has with any public servant that
    may create a conflict of interest, or the appearance of a conflict of interest in acting
    as an independent contractor to the School District and (iii) any other matter that
    your firm believes may create a conflict of interest or the appearance of a conflict of
    interest acting as an independent contractor to the School District. Please describe
    any procedures your firm either has adopted, or would adopt, to assure the School
    District that a conflict of interest would not exist for your firm in the future.
    4
    VI. Fee Proposal
    Please provide a fee structure that your firm would propose to provide medical and vocational
    case management services for the School District of Pittsburgh’s (the “School District”) workers
    compensation program in accordance with the requirements set forth in this document.
    Evaluation Criteria and Selection Process
    The contract(s) will be awarded to the qualified proposer whose proposal is most advantageous
    to the School District, based upon the evaluation criteria specified below. Thus, while the points
    in the evaluation criteria indicate their relative importance, the total scores will not necessarily be
    determinative of award. Rather, the total scores will guide the School District in making an
    intelligent award decision based upon the evaluation criteria.
    The School District reserves the right to request oral presentations from those firms determined
    to be in a competitive range and shall use the information derived from these oral presentations,
    if any, in its evaluation.
    The School District anticipates selecting one medical and vocational case management firm
    using the following criteria to determine which firm meets the needs of the School District best.
    Medical and vocational case management
    Ability to Meet the Specific Needs of the School District of Pittsburgh
    Experience and Qualifications
    Plan of Work
    Fee
    Points
    20
    30
    20
    30
    5

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