MEDICAL EXAMINER INVESTIGATOR SERVICES FOR THE GENESEE COUNTY MEDICAL EXAMINER'S OFFICE

Agency: Genesee County
State: Michigan
Type of Government: State & Local
NAICS Category:
  • 561611 - Investigation Services
Posted Date: Mar 28, 2019
Due Date: Apr 18, 2019
Solicitation No: 19-180
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19-180

MEDICAL EXAMINER INVESTIGATOR SERVICES FOR THE GENESEE COUNTY MEDICAL EXAMINER'S OFFICE

Thursday, April 18, 2019 at 3:00 p.m.

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GENESEE COUNTY PURCHASING
A Division of the Genesee County Controller’s Office
COUNTY ADMINISTRATION BLDG
1101 BEACH STREET, ROOM 361,
FLINT, MICHIGAN 48502
Phone: (810) 2573030 Fax (810)2573560
March 28, 2019
GENESEE COUNTY REQUEST FOR PROPOSALS #19-180
Sealed proposals will be received until 3:00 p.m. (EDT), Thursday, April 18, 2019 at
the Genesee County Purchasing Department, 1101 Beach Street, Room 343, Flint, MI,
48502 for MEDICAL EXAMINER INVESTIGATOR SERVICES FOR THE GENESEE
COUNTY MEDICAL EXAMINER’S OFFICE.
This procurement is conducted in accordance with the Genesee County Purchasing
Regulations, a copy of which is on file and available for inspection at the Genesee
County Purchasing Department.
Each offeror is responsible for labeling the exterior of the sealed envelope containing the
proposal response with the proposal number, proposal name, proposal due date and
time, and your firm’s name. The proposal request number and due date for this RFP are:
DUE DATE:
3:00 p.m. (EDT), Thursday, April 18, 2019
Submission of Questions Due: 3:00 p.m. (EDT), Monday, April 8, 2019
PROPOSAL REQUEST NUMBER: #19-180
Noel Roan
Ms. Noel Roan, Purchasing Manager
bid2\2019\19-180
Attachments
GENESEE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
www.gc4me.com
RFP #19-180
1
TABLE OF CONTENTS
SECTION 1 - INSTRUCTIONS TO PROPOSERS ............................................3
SECTION 2 - STANDARD TERMS & CONDITIONS ........................................4
SECTION 3 - ADDITIONAL TERMS & CONDITIONS ......................................4
SECTION 4 - QUALIFICATIONS OF PROPOSERS.........................................6
SECTION 5 - INTRODUCTION & BACKGROUND INFORMATION ................6
SECTION 6 - SCOPE OF SERVICES ...............................................................7
SECTION 7 – INSURANCE...............................................................................8
SECTION 8 – INFORMATION REQUIRED FROM PROPOSERS....................8
SECTION 9 - EVALUATION & SELECTION PROCEDURE...........................10
SECTION 10 – EVALUATION CRITERIA .......................................................10
SIGNATURE PAGE.........................................................................................12
GENESEE COUNTY INSURANCE CHECKLIST............................................13
REFERENCES ................................................................................................. 14
PROFESSIONAL SERVICES CONTRACT ....................................................16
RFP #19-180
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RFP #19-180 MEDICAL EXAMINER INVESTIGATOR SERVICES FOR THE
GENESEE COUNTY MEDICAL EXAMINER’S OFFICE
SECTION 1 - INSTRUCTIONS TO PROPOSERS
1. Sealed proposals will be received until 3:00 p.m. (EDT), Thursday, April 18, 2019,
at the Genesee County Purchasing Department, 1101 Beach Street, Room 361,
Flint, MI, 48502. The Genesee County Purchasing Department hours of operation
are 8:00 a.m. to 5:00 p.m., closed holidays and furlough days, check website for
closed days. Label the envelope containing the proposal response as described on
page 1. LATE PROPOSALS AND PROPOSALS SENT BY FACSIMILE OR E-MAIL
WILL NOT BE ACCEPTED.
2. Submit one (1) original, two (2) paper copies and one (1) electronic copy of
your proposal. All proposals become the property of Genesee County. The
original must include a signature on the Signature Page of a person authorized to
make a binding offer. Additionally the proposal response must consist of one copy
in electronic format on a CD, DVD or USB flash drive formatted in Adobe (.pdf),
Microsoft Word, and/or Microsoft Excel. Failure to provide the required number of
duplicate copies may result in rejection of your proposal.
3. Michigan Inter-governmental Trade Network an alternate review of the Body
Removal Services for Genesee County Medical Examiner can be done at
https://www.bidnetdirect.com/mitn.
• Genesee County has partnered with BidNet as part of the Michigan Inter-
governmental Trade Network (MITN) and will post their bid opportunities to
this site. As a vendor, you can register with Michigan Inter-governmental
Trade Network (use hyperlink or
https://www.mitn.info/Registration.asp?ID=2340) and be sure that you see
all available bids and opportunities. By selecting automatic bid notification,
your company will receive emails once Genesee County has a bid
opportunity that matches your company's business. In addition, the site
handles bid opportunities, RFPs, and RFQs for other member governmental
agencies. If you need help registering, please call Michigan Inter-
governmental Trade Network support department toll free 1-800-835-4603.
4. All communications, any modifications, clarifications, amendments, questions,
responses or any other matters related to this RFP, shall be made by and through
the purchasing contact reference in this solicitation. No contact regarding this
solicitation made with other County employees is permitted. Any violation of this
condition may result in immediate rejection of proposal.
5. All prospective proposers shall be responsible for routinely checking the Genesee
County Purchasing Department website at
http://www.gc4me.com/departments/purchasing for issued addenda and other
relevant information. Genesee County shall not be responsible for the failure of a
prospective proposer to obtain addenda and other information issued at any time
related to this RFP.
RFP #19-180
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6. The County’s Standard Proposed Contract is attached to this RFP. After the award
is made to the successful proposer, the County and the successful proposer will
negotiate a final contract that substantially conforms to the Standard Proposed
Contract. Any exceptions to the terms and conditions of the Standard Proposed
Contract and this RFP must be clearly set forth in your proposal and referenced on
company letterhead. The County will not entertain negotiations to change any terms
and conditions of the Standard Proposed Contract or RFP unless those changes are
requested in your proposal.
7. The County of Genesee requires a signed Genesee County Insurance Checklist
with each proposal submitted. Insurance required per the specifications governing
this work must be provided prior to the contract starting date and kept in full effect
and compliance during entire contract period. Failure to comply with these
provisions will cause termination of the contract.
The contractor agrees to be responsible for any loss or damage to property or
persons due to the performance of services herein contracted and further agrees to
indemnify and defend the County of Genesee against all claims or demands
whatsoever, and to hold the County of Genesee harmless from any loss or damage
resulting therefrom.
8. Preference for Genesee County Businesses and Veteran-Owned Businesses:
Unless the funding source for the contract prohibits such preferences, in the case of
requests for proposals where a quantitative based evaluation criteria is used for
evaluating responsive proposals, Preferred Businesses shall be afforded an
additional five (5) percent of the total evaluation points up to a maximum of five (5)
points.
9. Proposal Format: Proposals must be submitted in the format outlined in Section 8.
INFORMATION REQUIRED FROM PROPOSERS to be deemed responsive.
SECTION 2 - STANDARD TERMS & CONDITIONS
1. Review Genesee County website, Purchasing Department for Standard Terms
and Conditions by going to the following link.
http://www.gc4me.com/Std%20T%20%20C%20%20SECTION%202016.pdf
SECTION 3 - ADDITIONAL TERMS & CONDITIONS
1. Purpose: Through this RFP, Genesee County (“the County”) is soliciting proposals
from qualified firms who can provide Medical Examiner Investigator Services to the
Genesee County Medical Examiner’s Office.
2. Issuing Office: This RFP is issued by the Genesee County Purchasing
Department on behalf of the Genesee County Medical Examiner. The contact
person is Ms. Noel Roan, Purchasing Manager, Genesee County, 1101 Beach
Street, Room 361, Flint, Michigan 48502, phone: (810)-257-3030, and
nroan@co.genesee.mi.us. Email is the preferred method of contact.
RFP #19-180
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3. Questions & Inquiries: All questions regarding this RFP shall be submitted in
writing and received no later than Monday, April 8, 2019 by 3:00 p.m. (EDT), to
the Genesee County Purchasing Department as listed above. E-mail is the
preferred method of contact for all inquiries concerning this RFP. No verbal
interpretation to any respondent as to the meaning of any requirement stated in this
RFP shall be binding on Genesee County. All responses to questions regarding this
RFP shall be issued in writing and distributed as an addendum by Genesee County.
4. Addenda: Genesee County reserves the right to amend and provide clarification
of this RFP prior to the date for proposal submission. In such an event, an
addendum will be posted on the Purchasing Department website
(http://www.gc4me.com/Purchasing/currentbids.htm.). Further, all proposers shall
acknowledge having seen any and all addendums issued (1, 2, 3, etc.) on the
Signature Page.
5. Responsive Proposals: To ensure proper consideration, all proposers are
encouraged to submit a complete response to this RFP using the format outlined in
Section 8 INFORMATION RQUIRED FROM PROPOSERS. In addition, at least
one of the paper proposals must be signed with an original signature of the official
authorized to bind the proposer to its provisions.
6. Validity Period: Any proposal submitted as a result of this Request for Proposal
shall be binding on the proposer for 120 calendar days following the due date
7. Disclosure: All information in an offeror’s proposal is subject to disclosure under the
provisions of Public Act N. 442 of 1976 known as the “Freedom of Information Act”.
This Act also provides for the complete disclosure of contracts and attachments
thereto. In the event that a proposer wishes to designate any portion of their
submission as “confidential” or “proprietary,” the proposer must contact the
Purchasing Manager prior to submission of the proposal. All requests regarding
disclosure and requests for confidentiality of a proposal response to this RFP shall be
submitted in writing and received no later than Monday, April 8, 2019 by 3:00 p.m.
(EDT), to the Genesee County Purchasing Department as listed above.
8. Statement of Exceptions: The proposer shall furnish a statement on company
letterhead giving a complete description of all exceptions to the terms, conditions,
and specifications set forth in the proposal. Failure to furnish this statement shall
mean that the proposer agrees to meet all requirements set forth in this solicitation.
9. Acceptance of Proposal Content: It is proposed that, if a contract is entered into
as a result of this RFP, the RFP will serve as the basis for the contract. The contents
of the proposal of the successful offeror may become contractual obligations if a
contract is issued. Failure of the successful offeror to accept these obligations will
result in cancellation of contract award.
10. Independent Contractor: Offeror agrees that if awarded a contract, it shall be an
independent contractor and not an employee of Genesee County. The contractor shall
secure, at its own expense, all personnel required in supplying goods or services under the
awarded contract. All such personnel shall have no contractual relationship with Genesee
County and shall not be considered employees of Genesee County.
RFP #19-180
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