Medical Exam Services (Multi-Year Contract)

Agency: DeKalb County
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 621111 - Offices of Physicians (except Mental Health Specialists)
Posted Date: Jul 26, 2020
Due Date: Aug 13, 2020
Solicitation No: 20-101269-ITB
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Project Number 20-101269-ITB
Project Name Medical Exam Services (Multi-Year Contract)
Pre Bid

Pre-Bid Conference (Non-Mandatory)
July 31, 2020 @ 10:00 AM
Zoom: https://dekalbcountyga.zoom.us/j/96232260752

Mandatory (Prime) DeKalb First LSBE Meeting Dates: July 29, 2020 or August 5, 2020

Addenda N/A
Due Date & Time Thursday, August 13, 2020 - 03:00 pm
Contact

Attachment Preview

DeKalb County
Department of Purchasing and Contracting
Maloof Administration Building, 1300 Commerce Drive, 2nd Floor,
Decatur, Georgia 30030____
July 27, 2020
INVITATION TO BID (ITB) NO. 20-101269
(Multi-Year Contract)
FOR
MEDICAL EXAM SERVICES
DEKALB COUNTY, GEORGIA
Procurement Agent:
Merenica Banks
Email:
mbanks@dekalbcountyga.gov
Mandatory DeKalb First LSBE
Meeting:
(Bidders must attend 1 meeting on either
of the dates listed in person or via video
conference.)
July 29, 2020 & August 05, 2020
4572 Memorial Drive, Decatur, Georgia 30032
Main Conference Room - A
(Meetings are held at 10:00 a.m. and 2:00 p.m.)
Video Conference: Utilize the link supplied on our webpage
labeled “DeKalb First LSBE Video Meeting”
Non Mandatory Pre-Bid Conference
Deadline for Submission of Questions:
Bid Opening:
Price Schedule Opening:
July 31, 2020, 10:00 a.m. via Zoom:
https://dekalbcountyga.zoom.us/j/96232260752?
5:00 P.M. ET, August 3, 2020
3:00 P.M. ET, August 13, 2020
3 5 Business days after Bid Opening
FIRM’S NAME AND ADDRESS:
_________________________________________________
TELEPHONE AND FAX NUMBERS WITH AREA
CODE:
Phone: ________________________________________
________________________________, ______, __________ Fax: __________________________________________
(Street, City, State and Zip Code. Type or print):
E-mail: ________________________________________
Federal Tax ID No. ______________________________
ARE YOU A DEKALB COUNTY FIRM? Yes ____ No ____
SIGNATURE OF PERSON AUTHORIZED
TO SIGN BID AND DATE:
_______________________________________________
SIGNER’S NAME AND TITLE (Type of Print):
_______________________________________________
THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS BID TO THE
DEPARTMENT OF PURCHASING AND CONTRACTING OF DEKALB COUNTY
GOVERNMENT ON OR BEFORE THE STATED DATE AND TIME WILL BE SOLELY AND
STRICTLY THE RESPONSIBILITY OF THE BIDDER.
TABLE OF CONTENTS
FOR
INVITATION TO BID NO. 20-101269
INVITATION TO BID OVERVIEW................................................................................................... 3
INVITATION TO BID PROCEDURES .............................................................................................. 5
GENERAL TERMS AND CONDITIONS ........................................................................................ 10
MINIMUM SPECIFICATIONS.................................................................................................... 23-24
PRICE SCHEDULE ........................................................................................................................... 25
BID ACKNOWLEDGEMENT FORM .............................................................................................. 26
EXHIBITS
EXHIBIT 1: SAMPLE STANDARD COUNTY CONTRACT FOR PROFESSIONAL SERVICES
……………………………………………………………………………………………………46-64
Page 2 of 64
ITB No. 20-101269 Medical Exam Services
INVITATION TO BID OVERVIEW
A. PURPOSE:
DeKalb County Government (the County) is soliciting bids for 20-101269 Medical Exam Services
(Multi-Year Contract) from responsible bidders.
B. GENERAL INFORMATION:
1. BID TIMETABLE:
The anticipated schedule for the bid process is as follows:
Date Issued:
Mandatory DeKalb First LSBE Meeting:
(Bidders must attend 1 meeting on either
of the dates listed.)
Non Mandatory Pre-Bid
July 27, 2020
July 29, 2020 & August 05, 2020
4572 Memorial Drive, Decatur, Georgia 30032
Main Conference Room - A
(Meetings are held at 10:00 a.m. and 2:00 p.m.)
July 31, 2020, 10:00 a.m. via Zoom:
https://dekalbcountyga.zoom.us/j/94557596185?
Deadline for Submission of Questions:
Bid Opening:
Price Schedule Opening:
Bids Valid Until:
5:00 P.M. ET, August 3, 2020
3:00 P.M. ET, August 13, 2020
3 5 Business days after Bid Opening
Bids shall be valid for 90 days from and including
the bid opening date.
Sealed bids are to be addressed and delivered to:
DeKalb County Department of Purchasing and Contracting
Maloof Administration Building
1300 Commerce Drive, 2nd Floor
Decatur, Georgia 30030, not later than 3:00 P.M. ET, August 13, 2020.
PRICE SCHEDULE (PAGE 25) MUST BE SUBMITTED IN A SEPARATE SEALED
ENVELOPE OR BIDDER WILL BE DEEMED NON-RESPONSIVE AND WILL
NOT BE CONSIDERED FOR AWARD***
Submit one original bid package (inclusive of the entire Invitation to Bid document and
required documents with the exception of the price schedule) stamped “Original” and one
sealed identical copy stamped “Copy” of the bid package to the address listed above.
2. CONTACT PERSON:
The contact person for this bid is Merenica Banks, Procurement Agent. General inquiries
concerning the meaning or interpretation of this Invitation to Bid (ITB) may be requested
from the contact person via email at mbanks@dekalbcountyga.gov. Questions and requests
for information or clarification concerning the specifications in this ITB must be submitted to
the above listed contact person via email no later than the date and time listed in the bid
timetable. Questions and requests received after the above stated time or sent to anyone
other than the listed contact person will not receive a response or be the subject of addenda.
Page 3 of 64
ITB No. 20-101269 Medical Exam Services
3. QUESTIONS:
All requests must be in writing. Any explanation desired by a bidder regarding the meaning
or interpretation of the Invitation to Bid, drawings, specifications, requirements, etc., must be
requested in writing and with sufficient time allowed for a reply to reach bidders before the
submission of their bids. If any statement in the bidding documents, specifications, plans,
etc., appear ambiguous to the Bidder, Bidder is specifically instructed to make a written
request to the Department of Purchasing and Contracting as outlined in the preceding
sentence. Any information given to a prospective bidder concerning an Invitation to Bid will
be furnished to all prospective bidders, as an addenda to the Invitation, if such information is
necessary to bidders in submitting bids on the Invitation or if the lack of such information
would be prejudicial to uninformed bidders. Oral explanations or instructions given before
the award of the contract will not be binding. Questions must be submitted no later than
5:00 pm EST on August 3, 2020.
4. ADDITIONAL INFORMATION/ADDENDA:
The County will issue responses to inquiries and any other corrections or amendments it
deems necessary in written addenda issued prior to the bid opening date. Bidders should not
rely on any representations, statements or explanations other than those made in this ITB or
in any addendum to this ITB. Where there appears to be a conflict between the ITB and any
addenda issued, the last addendum issued will prevail. It is the responsibility of the Bidder to
ensure awareness of all addenda issued for this solicitation. Please acknowledge the addenda
and submit to the DeKalb County Department of Purchasing and Contracting as requested.
Bidders may contact the above listed contact person to verify the number of addenda prior to
submission. Addenda issued for this ITB will be posted on DeKalb County’s website,
www.dekalbcountyga.gov/formalbids. Bidder should regularly check the County’s website
for addenda.
5. NON-MANDATORY PRE-BID MEETING INSTRUCTIONS:
Topic: NON-MANDATORY PRE-BID MEETING FOR: ITB 20-101269 MEDICAL
EXAM SERVICES
Time: Jul 31, 2020 10:00 AM Eastern Standard Time
Join from PC, Mac, Linux, iOS or Android:
https://dekalbcountyga.zoom.us/j/94557596185?pwd=eU1OQnoxcEYyaGNjNG16TmxCTU
Z1QT09
Password: 095948
Or iPhone one-tap :
US: +19294362866,,94557596185# or +13017158592,,94557596185#
Or Telephone: Dial (for higher quality, dial a number based on your current location):
US: +1 929 436 2866 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1
253 215 8782 or +1 346 248 7799
Meeting ID: 945 5759 6185
Page 4 of 64
ITB No. 20-101269 Medical Exam Services
INVITATION TO BID PROCEDURES
BIDDER INFORMATION:
1. FAILURE TO SUBMIT THE PRICE SCHEDULE (PAGE 25) IN A SEPARATE
SEALED ENVELOPE SHALL DEEM THE BID NON-RESPONSIVE.
INCLUDING THE PRICE SCHEDULE IN ANY AREA OUTSIDE OF ITS
SEPARATE, SEALED ENVELOPE WILL RESULT IN BIDDER’S BID BEING
DEEMED NON-RESPONSIVE.
2. Failure to return all pages of this Invitation to Bid may result in bid being deemed non-
responsive.
3. Minimum specifications are intended to be open and non-restrictive. Contractors are
invited to inform the DeKalb County Department of Purchasing and Contracting
whenever specifications or procedures appear not to be fair and open. Such information
should be supplied as early in the procurement process as possible. Information received
in less than five (5) days prior to the scheduled bid opening will not be acted upon unless
the DeKalb County Department of Purchasing and Contracting rules that it is in the best
interest of the County to consider.
4. Brand names and numbers when provided in solicitations are for reference and to
establish a quality standard. Any reference to a brand name shall not be construed
as restricting Bidders to that manufacturer (unless “no substitutes” is stated). Bids on
equal items will be considered, provided the bid clearly describes the article offered
and it is equal or better in quality and function and fully compatible with this
requirement.
5. By submitting a bid, Bidder warrants that any goods or services supplied to DeKalb
County Government meet or exceed the specifications set forth in this solicitation.
6. If any supplies, materials, and equipment are provided to the County under this
solicitation, then such items shall be new and in first-class condition unless the
solicitation specifically allows offers of used, reconditioned, or remanufactured items. If
newly manufactured products are specified, such products shall be of recent origin and
not previously used. No equipment of any type is acceptable if serial numbers or any
other manufacturer’s identification labels or marks have been removed, obliterated, or
changed in any way. A Contractor delivering any such equipment to the County will be
deemed to have breached the contract and appropriate action will be taken by the DeKalb
County Government Purchasing and Contracting Department.
7. Time of delivery is a part of the solicitation and an element of the contract that is to be
awarded. If the Bidder cannot meet the required service delivery dates, a bid should not
be submitted. Failure to deliver in accordance with the contract could result in the
Contractor being declared in default.
Page 5 of 64
ITB No. 20-101269 Medical Exam Services

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