McNary Fishway Transformer Repair

Agency:	Northern Wasco County Peoples Utilities District
State:	Oregon
Type of Government:	State & Local
NAICS Category:	238210 - Electrical Contractors and Other Wiring Installation Contractors 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date:	Apr 27, 2023
Due Date:	Jun 22, 2023
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Number: Status: Active

Bidding Begins: Thursday, April 27, 2023

Bidding Ends: Thursday, June 22, 2023

Categories:

Submittal Info:
Qualified organizations are invited to submit an electronic copy of the proposal that meets the requirements described herein no later than June 22, 2023, by 3:00 p.m. PST to the following email address: purchasing@nwascopud.org OR Hardcopy documents can also be submitted to: McNary Fishway Transformer Repair ATTN: PURCHASING DEPARTMENT NORTHERN WASCO COUNTY PEOPLE’S UTILITY DISTRICT 2345 RIVER ROAD THE DALLES, OR 97058

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REQUEST FOR PROPOSAL

Issued: 4/24/2023

Qualified organizations are invited to submit an electronic copy of the proposal that meets the

requirements described herein no later than June 22 2023, by 3:00 p.m. PST to the

following email address:

purchasing@nwascopud.org

Hardcopy documents can also be submitted to:

McNary Fishway Transformer Repair

ATTN: PURCHASING DEPARTMENT

NORTHERN WASCO COUNTY PEOPLE’S UTILITY DISTRICT

2345 RIVER ROAD

THE DALLES, OR 97058

This Request for Proposals (RFP) does not commit Northern Wasco County People’s Utility District,

“the District” to award a contract or pay any costs incurred in the preparation of a proposal

responsive to this request. The District reserves the right to accept all or part of any proposal or to

cancel in part or in its entirety this Request for Proposals. The District further reserves the right to

accept the proposal that it considers to be in the best interest of the District.

Summary

Northern Wasco County People's Utility District (hereinafter called "District") issues this Request for

Proposals soliciting McNary Fishway Transformer Repair.

Timeline

The following table outlines the expected solicitation and selection timeline:

Milestone

RFP / ITB Release

Site Visit or Pre‐Bid Meeting

Respondents Questions Due

Answers to Respondents Questions on or before

Proposals / Bids due

Contract Executed

Start Work

Finish Work

Date

4/27/2023

5/17/2023 @ 1:30 pm PST

5/31/2023 @ 12:00 pm PST

6/7/2023

6/22/2023 @ 3:00 pm PST

7/6/2023

7/30/2023

8/4/2023

Project Description and Scope of Work

The work associated with the Project is located at the McNary dam near Umatilla Oregon.

A mandatory site walk will be held on 5/17/2023 at 1:30 pm PST. Anyone planning to attend the

meeting needs RSVP via email purchasing@nwascopud.ord and

greg‐hendricks@nwascopud.org no later than 5/12/2023. All contractors will be screened by security

and must be a US citizen. Foreign Nationals must go through a 30 day security application. Once

screened, contract personnel will be escorted by Wasco staff while on site. Company vehicles with

placards will be allowed on site. Personal vehicles will remain parked outside the security fence on the

Washington side.

The project includes draining the existing oil and repairing oil leaks in a 12MVA Magnetek Class OA/FA 2‐

Phase 60HZ transformer.

The transformer currently has LV bushing that are leaking in cold temperatures. The transformer

historically runs 11 months out of the year with a 1 month annual outage for maintenance inspections.

During the last maintenance outage in January 2022, it was noticed that there is leakage from the LV

bushings.

Deliverables

Scope of Work:

1. Drain approximately 650 gallons of oil

a. All oil storage must remain in a containment. Contractor shall provide all spill kits for

650 gallons of oil.

2. Replace the LV gasket or bushing to stop leakage

3. Refill transformer with oil and confirm no leaks

Site Logistics:

1. Access to the Dam and Entrance Requirements

a. Badging

i. The federal facility requires that all personnel be screened by security and must

be a US citizen. Foreign Nationals must go through a 30‐day security application.

b. Parking

i. Personal vehicles will remain parked outside the security fence on the

Washington side of the dam.

c. Schedule

i. All work must be completed during the scheduled shutdown July 30‐August 4

2023.

2. All equipment must be hand caried or moved with a jib crane located on the spillway deck. This

crane has a 2‐ton load limit. The load size must be less than 9 feet tall; this is the maximum

clearance between the hook up limit and the guardrail the load will swing over. Any equipment

larger must use a crane provided by the contractor.

3. The transformer is located 15 feet above the fish ladder on the north shore of the Columbia

River on the downstream side of the dam.

Proposal Contents Summary

In summary, each proposal must meet all of the following to be considered for acceptance by the

District:

• Provide a copy of the Contractor’s cost and payment schedule.

• Outline the Contractor’s relevant experience in the last two years.

• Provide a list of previous clients that may be used as references.

• Include the name, address, and telephone number of the primary person from the Contractor

who will coordinate the construction services with the District.

• Provide name and email address of primary contact on this submission.

• See Evaluation Criteria below and include necessary items to determine scoring and evaluation

of Contractor.

Evaluation Criteria

Cost

Project cost including any allowances and contingency.

Project Plan

Provide a plan that highlights the following at a minimum:

 Safety and Environmental

o Provide hazards and mitigation plan

 Step‐by‐Step plan to complete task

 Schedule

o A shutdown is scheduled July 30 – August 4 2023. All work must be completed in this

window.

Qualifications

Demonstration of proposed project team members:

• Qualifications to perform work in applicable discipline(s).

• Knowledge of technical criteria and administrative requirements for projects of similar scope.

• Current and projected workload of each proposed project personnel and proportion of time

available for this contract.

Contractor Experience

Demonstration of Contractor’s:

• Qualifications to perform work in applicable disciplines.

• Past performance in completing projects of similar size and scope.

• Demonstration of past experience in providing construction services to governmental agencies

in the electric industry by both the Contractor and the project team.

Availability and Commitment of Resources

• Proposed Timeline

• Proposed Staff for project

• Resource Availability

Demonstration of the Contractor’s ability to commit the resources required to complete the project

within the established time frames, including responsiveness to specific project technical requirements.

Evaluation Process

District staff will evaluate all the proposals based on the criteria listed above and on cost

competitiveness. The District’s staff may also request clarifications or additional information, if needed.

A selection may be based on the cost alone or any combination of the Evaluation Criteria, references

and interviews. The District’s Contract Review Board will review staff’s selection and make the

determination whether to authorize staff to execute the contract with the selected bidder.

The District reserves the right to reject any or all bids and to waive any informality or technicality in any

bid in the interest of the District. All submissions become public records unless labeled ‘confidential’ or

a Trade Secret exemption under Oregon’s Public Records Laws, ORS 192.345(2) or ORS 192.355(4).

Disqualification

Factors, such as, but not limited to, any of the following, may disqualify bids without further

consideration:

• Evidence of collusion, directly or indirectly, among contractors in regard to the amount, terms

or conditions of this invitation to bid;

• Any attempt to improperly influence any member of the evaluation team;

• Existence of any lawsuit, unresolved contractual claim or dispute between contractor and the

District;

• Evidence of incorrect information submitted as part of the bid;

• Evidence of the contractor’s inability to successfully complete the responsibilities and

obligations described in the invitation to bid; and

• Contractor’s default under any previous agreement with the District.

Submission

Submit questions via email to:

purchasing@nwascopud.org

NWCPUD will host a mandatory pre‐proposal meeting at 1:30 pm PST on 5/17/2023. Anyone planning to

attend the meeting needs RSVP via email purchasing@nwascopud.ord and

greg‐hendricks@nwascopud.org no later than 5/12/2023. The meeting location will be at the McNary

Dam and parking details will be provided to respondents after they RSVP by 5/1/2023. All contractors

will be screened by security and must be a US citizen. Foreign Nationals must go through a 30 day

security application. Once screened, contract personnel will be escorted by Wasco staff while on site.

Company vehicles with placards will be allowed on site. Personal vehicles will remain parked outside the

security fence on the Washington side.

In addition to addressing all evaluation criteria, submissions must show verification of insurance at the

following minimum requirements:

Commercial / General Liability Insurance, covering bodily injury and property damage. This

insurance shall include personal injury coverage, contractual liability coverage and

products/completed operations liability. Combined single limit per occurrence shall not be less

than $1,000,000. Each annual aggregate limit shall not be less than $2,000,000.

Automobile Liability Insurance, this coverage may be written in combination with the

Commercial General Liability Insurance. Combined single limit per occurrence shall not be less

than $1,000,000, or the equivalent.

Workers' Compensation. All subject employers working under this contract are either

employers that will comply with ORS 656.017 which requires them to provide Oregon workers'

compensation coverage that satisfies Oregon law for all their subject workers, or employers that

are exempt under ORS 656.126. [2003 c.794 §76c] In addition, Contractor will obtain, at

Contractor's expense, and keep in effect during the term of this contract, Employers Liability

insurance with a limit of not less than $1,000,000.

Notice of Cancellation or Change. There shall be no cancellation, material change, potential

exhaustion of aggregate limits or non‐renewal of insurance coverage(s) without 30 days' written

notice from Contractor or its insurer(s) to NWCPUD. Any failure to comply with the reporting

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McNary Fishway Transformer Repair

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