Request for Qualifications # 6296
The Guilford County Board of Education seeks to select individuals or firms experienced in the design of public school facilities
to provide architectural/engineering services for proposed complete renovation improvements for the McIver Elementary Gym
and Locker Rooms and moderate renovations of some classrooms.
A virtual pre-proposal meeting is scheduled for April 19, 2021 at 11:00 AM.
Joe Farrar is inviting you to a scheduled Zoom meeting.
Topic: McIver Elementary Gym renovations Request for Qualifications
Time: Apr 19, 2021 11:00 AM Eastern Time (US and Canada)
Join Zoom Meeting
Meeting ID: 882 6875 4100
One electronic copy of their response in Adobe PDF format of the RFQ submission should be delivered via email to
email@example.com no later than 2:00 pm on May 4, 2021. The Board may determine in its sole and absolute discretion whether
to accept any responses that are not received by the date and time set forth in this paragraph. RFQ submissions may not be
submitted via facsimile machine. Respondents should allow sufficient delivery time to ensure timely receipt. Failure to provide
all requested information or otherwise comply with these provisions may disqualify a response. Firms should submit their
response to Joe Farrar at firstname.lastname@example.org
GCS will retain, and is under no obligation to return, all materials submitted in response to this RFQ. Please make specific
reference in the response and in any accompanying cover letter or document to any legitimately and appropriately confidential
or proprietary materials contained in the response and mark the material accordingly. All questions or requests for information
regarding this RFQ should be submitted in writing by email to: Joe Farrar at email@example.com no later than 12:00 noon on April
27, 2021. All responses to questions or requests received by this deadline will be posted online at
http://purchasing.gcsnc.com/BidCurrent/PurchasingQuoteList.aspx by April 29, 2021 Late requests will not receive a response.
MINORITY AND WOMEN OWNED BUSINESS ENTERPRISE (MWBE)
The Guilford County Board of Education is committed to providing equal opportunities for participation in all aspects of Guilford
County Schools contracting. The Board of Education actively seeks to identify qualified minority, handicapped, and women‐
owned business enterprises and has adopted a verifiable goal of 12.46 % percent for participation by minority and women‐
owned business enterprises, and such business enterprises are encouraged to submit their qualifications. After review of the
submitted qualifications, selected firms may be requested to make a formal proposal and presentation.
Guilford County Schools
Director of Purchasing
Statement of Qualifications
Firms submitting their qualifications for GCS projects must follow the format below. Material must be in 8‐1/2 x 11
inch format. Submittals shall include divider tabs labeled with the boldfaced headers below; e.g., the first tab
would be entitled “Letter of Interest”, the second tab “Firm Information”, etc. Double‐sided printing is
encouraged. Provide one (1) original and (1) electronic copy of their response in Adobe PDF format. Submittals shall
include the following information; sections should be placed in order and identified as detailed below:
Letter of Interest
Submit a letter of interest, including a brief description of the firm’s overall qualifications to perform the work
successfully. This letter should introduce the firm (team) or individual and must be signed by a representative of
the firm with authorization to sign contracts.
If submitting as a team (company), note which team member is the prime consultant or lead joint venture
partner, or if it will be a prime‐sub consultant(s) contractual relationship.
Identify primary contact person for your firm (team).
This section must include name of firm, address, telephone number, fax number, email address, home page URL,
type of firm (e.g., corporation), and North Carolina business license number. Provide a brief history of the firm
including the year the firm was established as presently organized. Include total number of staff by job category,
and registration. Include a company profile that lists the primary services (disciplines) offered. Identify location of
the office that will be responsible for the implementation of services provided to GCS.
Provide organizational chart showing the relationship between team members. Describe firm information for each
sub‐consultant including a company profile, contact information, years in business, number of employees, and
location of the sub‐consultant office that will be responsible for the implementation of services provided to GCS.
Identify the key personnel you anticipate working on the project(s); provide resumes outlining area(s) of expertise,
role on projects, number of years employed by firm along with total years of direct experience, and professional
licensing information. Experience while employed at another firm must be clearly identified. Resumes should
represent projects conducted during the last 5 years.
Provide a comprehensive list of school projects your firm has worked on, indicating services provided and projects
that were federally funded. Project examples should be recently completed facilities related to this project, and
represent the type of approach and quality of work you anticipate completing for GCS. To be used as references,
list at least five school projects including:
Owner name and address
Contact person, phone number, and e‐mail address
Size of project in square feet
Change order cost in dollars and percentage of the total construction cost. Identify what amount of the
change orders were due to owner requests
Brief description of the project and unique attributes
MWBE Participation including dollar amount and percentages (both your firm and the contractor’s
Photographs of the buildings listed
Provide descriptions of projects your firm has completed which have focused on conservation issues, describe
special systems used and provide anticipated or calculated operational savings. Describe how energy and natural
resource conservation is typically integrated into your projects. List completed projects that have been LEED
Certified or equal.
VII. Cost Control
Outline cost estimating procedure, at what phases of the project, and to what detail cost estimates are complete.
Describe your procedures related to project cost containment, value engineering, and lifecycle cost, as part of your
planning and design considerations.
VIII. Quality Assurance
Outline the coordination process between the architect/engineer and consultants. Describe review process to
assure plans, specifications are complete and accurate prior to putting the documents out to bid.
If firm is designated as a Minority/Woman owned Business Enterprise, include appropriate documentation
pertaining to NC Statewide Uniform Certification (SWUC). Describe methods firm utilizes to ensure participation of
Minority/Women owned businesses.
Provide financial statements for the last two years. Include a statement of the firm’s insurance coverage, including
general liability, professional liability errors and omissions, automobile, and workers’ compensation carried by the
firm. Describe any legal action brought against the firm in the past five years and the resolution of the action if a
final determination has been made.
Submit a declaration under penalty of perjury by an authorized corporate officer or principal, stating that
reasonable diligence has been used in preparation of the Statement of Qualifications submitted in response to the
RFQ and that all information provided is true, correct and complete.
Selection and Award Process
Statements of qualification will be evaluated by a selection committee. The committee may include administrators,
school staff, Board of Education, and community members. A short list of firms deemed to be the most highly
qualified for the proposed project(s) will be identified by the selection committee. The district may request
additional information from firms on the short list prior to interviews.
If deemed beneficial some members of the selection committee may visit completed projects designed by the
architect/engineer prior to the final selection recommendation and approval.
The recommendation of the selection committee will be subject to a successful contract negotiation and approval
by the Board of Education. If an agreement cannot be reached the district reserves the right to negotiate with
other qualified firms.
Finalists for contract consideration by the district will be selected on the basis of qualifications and demonstrated
competence as evidenced by the information presented in the qualification’s submittal.
Evaluation of qualifications may include, but is not limited to the following:
1. The consultants’ understanding of the educational environment related to the project(s) and qualifications to
complete the services required.
2. The design team’s previous experience, qualifications and competence on educational facility projects of similar
size and scope.
3. Past performance on similar projects as indicated by written references from owners.
4. Experience and qualifications of personnel assigned to the project(s).
5. Methodology used to achieve technical, management and project control.
6. Comprehensive nature of the qualifications submitted and the creativity displayed on past school projects.
7. Ability to communicate with the selection committee.
9. Knowledge of federal, state and local requirements.