Marshall Streetscape Improvement Project (REBID)

Agency: State Government of Virginia
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
  • 541618 - Other Management Consulting Services
Posted Date: Jun 29, 2020
Due Date: Jul 22, 2020
Solicitation No: IFB 47-20SM-1
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
IFB 47-20SM-1
  • Marshall Streetscape Improvement Project (REBID)
  • Status: Open
  • Time Left:22 days
  • Closing: 7/22/20 2:30 PM
  • Issued: 6/29/20 3:15 PM
  • Last Amended:
  • Buyer:Susan Monaco
  • susan.monaco@fauquiercounty.gov
  • 540-422-8348

  • Issued By:Fauquier County
  • Type:Invitation for Bids (IFB)
  • Category:Highway Construction
  • Work Location: Marshall, VA
  • Web Address:
  • Pre-Bid Conference: 7/13/20 2:00 PM Pre-Bid Conference
  • Open Responses:
  • Description:Seeking sealed bids from VDOT Pre-Qualified Contractors to construct the Marshall Streetscape Improvement Project, which includes Federal Transportation Alternative Funds administered by VDOT (VDOT Proj. EN08-030-120, UPC 91227). Optional PBC via telephone and, plans/PM available on WRA FTP site (see IFB for details on both).

Attachments
Attachment Size Description Posted On Type
IFB47-20sm_MarshallStreetscapeImprovProj_VDOT-EN08-030-120_UPC91227.pdf (4.67 MB) IFB47-20sm_MarshallStreetscapeImprovProj_VDOT EN08-030-120_UPC 91227 06/29/20 Solicitation

Attachment Preview

FAUQUIER COUNTY GOVERNMENT AND PUBLIC SCHOOLS
INVITATION FOR BIDS (IFB)
Issue Date: June 29, 2020
IFB 47-20sm, VDOT Project No. EN08-030-120, P101,
R201, C501, UPC 91227 (REBID)
Title:
Marshall Streetscape Improvement Project
Issued By:
Fauquier County Government, Finance Department/Procurement Division
Alice Jane Childs Office Building, 320 Hospital Drive, Suite 23, Warrenton, VA 20186
The Project Engineer is the County staff with sub-consultants LPDA, Lochner, and EPR with Construction
Engineering and Inspection services provided by WRA, LLP; the Project Manual (115 pages, Rev. 4/30/20)
and Project Plan Set (69 pages, dated 7/24/19). To access Plans, Project Manual, Geotech and ECC CAP
Addendum, click on link noted for access from the WRA FTP site, register (see next page) then
download/view documents: https://secureshares.wrallp.com/45758000. Additional materials provided
include two Geotechnical reports and ECC CAP Addendum, also found at the WRA FTP site (see next page).
Sealed Bids Will Be Received Until 2:30 p.m., July 22, 2020 For Furnishing the Services Described Herein
And Then Opened In Public (see Section 8.3.1 for Dial-In Bid Opening Information). Bidders may submit
questions to the parties noted below following the guidelines provided in Section 3, 3.1., herein.
All inquiries for information should be directed to: Susan R. Monaco, CPPO, CPPB, Procurement Manager, Phone (540)
422-8348 or e-mail: susan.monaco@fauquiercounty.gov Technical information requests should be directed to Donnie
Kozanecki, PLA, County Construction Project Manager, Phone 540-422-8476 or e-mail
Donnie.kozanecki@fauquiercounty.gov with a copy of the request to Susan R. Monaco, Procurement Manager.
IF BIDS ARE MAILED, SEND DIRECTLY TO ISSUING DEPARTMENT SHOWN ABOVE, IF BIDS ARE
HAND DELIVERED DELIVER TO: ALICE JANE CHILDS OFFICE BUILDING, 320 HOSPITAL DRIVE,
2ND FLOOR, SUITE 23, WARRENTON, VA, 20186. DUE TO CONTINUED RESTRICTED PUBLIC
ACCESS, THE AJC BUILDING IS OPEN BUT, BIDDERS OR COURIERS MUST ANNOUNCE THEIR NAME
&PURPOSE VIA BUZZER/SPEAKER AT THE 2ND FLOOR SECURE ENTRY DOOR, FOR THEIR BID TO
BE ACCEPTED. ACCEPTANCE WILL BE AT THAT SECURE DOOR AND MUST STILL OCCUR, PRIOR
TO THE BID DUE DATE AND TIME.
Optional Pre-Bid Conference, July 13, 2020 at 2:00 p.m.: due to public gathering restrictions, the pre-bid
conference for this project will take place via teleconference. See Section 3, page 4, for details.
ATTENTION ALL BIDDERS: FOR CONDITIONS OF BIDDING, INCLUDING INSTRUCTIONS REGARDING BID
SUBMISSIONS, PLEASE REFER TO ATTACHED GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS.
IF YOU NEED ANY REASONABLE ACCOMODATION FOR ANY TYPE OF DISABILITY IN ORDER TO
PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS SOON AS POSSIBLE.
No-Bid Response: If you do not wish to bid on this solicitation, return this page only via fax (540) 422-8355
or mail, after completing the information below.
Vendor Name:
Address:
Phone/Fax:
Reason for your no-bid response:
IFB 47-20sm, Marshall Streetscape Improv Proj. (REBID)
1
INSTRUCTIONS TO BIDDERS, GENERAL TERMS AND CONDITIONS
TABLE OF CONTENTS
DESCRIPTION
PAGE NUMBER
1.0 PURPOSE
3
2.0 SCOPE OF WORK
3
3.0 NO PRE-BID CONFERENCE
5
4.0 TIME FOR COMPLETION
5
5.0 BOND REQUIREMENTS
6
6.0 CONTRACT ADMINISTRATION
7
7.0 INSURANCE REQUIREMENTS
7
8.0 INSTRUCTIONS FOR SUBMITTING BIDS
8
9.0 EVALUATION AND AWARD
11
10.0 CONTRACTOR REGISTRATION
11
11.0 QUALIFICATION OF BIDDER
11
12.0 LISTING OF SUBCONTRACTORS
12
13.0 SCC REGISTRATION REQUIREMENTS
12
14.0 DEQ-CAP/CONTAMINATION, SOIL/WATER
12
15.0 SUPPLEMENTAL CONDITIONS
13
GENERAL TERMS AND CONDITIONS FOR CONSTRUCTION
19-51
STATE CORPORATION COMMISSION FORM
INSURANCE CHECKLIST
BID & BID-RELATED FORMS
52
53
54-59
FEDERAL PROVISIONS, 82 PAGES as PDF pgs. 60-141 of IFB
TO REGISTER FOR WRA FTP SITE/DOCUMENT ACCESS:
Please click on the below link then click on the Login link in the upper right corner of the page. If you already have a
SecureShares account, enter your user name into the box in the ' Already have a user account on another SecureShares
site? ' section of the front page. If you do not already have a SecureShares account, click on the register button and fill
out the short registration form to request access. An email with your registration request will automatically be sent
to project coordinator. You will receive a confirmation email when your request has been approved. Feel free to share
the following web address but please refrain from sharing your login information with anyone else.
Please note that you only need to register to SecureShares once. Once your account has been approved on one
SecureShares site, you can use your username (bottom section of the home page) to request access to other SecureShares
sites.
IMPORTANT NOTE TO BIDDERS: BE SURE TO RETURN ALL REQUIRED FORMS INCLUDING THOSE
CONTAINED IN THE “FEDERAL PROVISIONS” SECTION OF THE IFB WITH YOUR BID SUBMISSION, FOR
YOUR BID TO BE CONSIDERED RESPONSIVE. SEE CHECKLIST PROVIDED ON THE BID FORM, FOR
FEDERAL PROVISION FORMS AND RELATED DEADLINES.
BID DOCUMENTS:
This IFB, total 141 pages inclusive of required Federal Provisions, and any subsequently issued Addenda
Project Manual, 115 pages, Rev. 4/30/20, and full Project Plan set, 69 pages stamped 7/24/2019, available via
the WRA FTP site, link provided on cover page.
Also, for Bidder reference, a Geotechnical Report by WDP Associates, dated 1/24/2011, 8 pages, and updated
on 4/15/20, 61 pages, and DEQ approved CAP addendum, dated 8/6/19, 54 pages, provided on WRA FTP site.
IFB 47-20sm, Marshall Streetscape Improv Proj. (REBID)
2
1. PURPOSE
The purpose and intent of the Invitation for Bid is to solicit sealed bids from VDOT Pre-qualified
Bidders to construct the Marshall Streetscape Improvement Project in Marshall, Virginia. The project
shall be awarded as a Base Bid, as noted on the Bid Form, pending VDOT and Board of Supervisor
review and approval. This project includes Federal Transportation Alternative Funds administered by
the Virginia Department of Transportation (VDOT). This Solicitation is issued by the Fauquier County
Government and Public Schools Procurement Division on behalf of Fauquier County, a Political
Subdivision of the Commonwealth of Virginia, herein after referred to as County” or “Owner”.
2. SCOPE OF WORK
2.1 The project generally includes streetscape improvements including sidewalks and curb &
gutter; pedestrian and bicyclist amenities, and landscaping along the north and south sides of
Main Street (Route 55) in Marshall, Fauquier County, between, or immediately adjacent,
where it intersects with Winchester Rd (Route 17)/Rectortown Rd (eastern end) and Frost
Street (western end), and underground utilities to include the installation of duct banks for
electric and communication utilities on the north side of Main Street in Fauquier County.
2.2. This project is funded through a combination of federal funding programs, administered by the
Virginia Department of Transportation (VDOT), through the Federal Highway Administration
including Transportation Enhancement Act and Transportation Alternatives programs. As
such, the Owner works in coordination with the Construction, Engineering, and Inspection
Services (CEI) contractor in the oversight and related compliance activities for this project
during construction. As such, the Contractor shall be familiar with and comply with all related
grant funding program requirements.
2.3. Contractor shall provide all materials, labor, tools, equipment and incidentals necessary for
completion and acceptance of the work described herein and attached hereto, with the
exception of petroleum contamination remediation work to be completed through ECC, in
coordination with the Contractor, County, and DEQ, as outlined in Section 14 and the ECC
Addendum, provided with the IFB.
2.4. Disadvantaged Business Enterprise Goal (DBE) and Davis-Bacon Wage Rates: This project,
as required by the grant funding terms and conditions, has an established DBE goal of 12%.
In addition, Davis-Bacon wage compliance is required as part of this project and the grant
funding; while a current Davis-Bacon wage sheet is provided in the Federal Provisions,
Bidders are advised that the appropriate minimum wage rates determined by the Secretary of
Labor to be prevailing in Fauquier County, Virginia, for the date of the bid opening, are those
that the Contractor shall utilize. In addition, all invoicing by Contractor will delineate DBE
goal performance for required grant and County reporting functions. If after bid submission,
any adjustments to the DBE goal performance must be coordinate not only with the VDOT
Civil Rights Office, but also the County and County CEI firm.
2.5. Contractor shall perform all work in accordance with the Virginia Department of
Transportation VDOT 2016 Road and Bridge Specifications (latest revision), VDOT 2016
Road and Bridge Standards (latest revision), 2009 MUTCD (latest revision), 2011 Virginia
Supplement to the MUTCD (latest revision), and 2011 Virginia Work Area Protection Manual
revision 2, Project Supplemental Specifications, and Project Manual, unless otherwise stated
in the contract documents.
IFB 47-20sm, Marshall Streetscape Improv Proj. (REBID)
3
2.6. The project area has a known area of petroleum contamination, with an open Corrective Action
Plan (CAP) through the Virginia Department of Environmental Quality. If any contamination
is found during construction, primarily within the area of the duct bank installation, such
remediation work will be predominately overseen and completed by ECC or their sub-
consultant. The Contractor will not be responsible for the disposal and related remediation
work, as outlined in the included CAP Addendum, but will be responsible for appropriate
coordination of these efforts with the County, DEQ, and ECC or their sub-consultant. See
Section 14 for additional details, and, the CAP Addendum, which is included as a separate
attachment to this IFB.
2.7. Substitution: The Owner will not consider any requests for approval of product substitutions
prior to submittal of bids.
2.8. Undergrounding of utilities will be completed by the respective utility company. All utility
companies requiring undergrounding of facilities aware of the project and will provide the
appropriate coordination efforts for this project. The utility companies will inspect duct banks
constructed by the Contractor for acceptance prior to relocating facilities underground and will
require Maintenance of Traffic (MOT) services flagging services at the time of
undergrounding, as outlined in the MOT plan. The Contractor will be responsible for
coordinating with the respective utility companies on their maintenance of traffic requirements
during construction.
2.9. Comprehensive and/or detailed documentation of existing conditions of the project area are
not included, with the exception of geotechnical and CAP reports as of the date of the report.
Therefore, prior to bid submission, the Contractor must visit and thoroughly examine the entire
project area and the conditions under which the work is to be performed. No extras will be
allowed for work resulting from the Contractor's failure to thoroughly examine existing
conditions, including but not limited buildings or structures adjacent to the work area.
2.10.
The project staging site is located at GPIN 6969-69-3154 and 6969-69-2068 located along
Main Street, Marshall, Virginia, 20115. This site consistent of vacant parcels, within the
project area, with two entrances and a gravel lot area. The site itself, outside of the project
work scope, shall be returned to existing or better conditions at the completion of the project.
2.11. The Contractor will be responsible for the appropriate storage of the CEI firm’s nuclear gauge
at the work or staging site.
2.12.
As a state primary route, two-way traffic must be maintained on Main Street. The authorized
allowable lane closure hours for the project are Monday through Friday from 9:00 am 3:30
pm, with normal holiday restrictions as noted within VDOT specifications. Short-duration and
long-duration shoulder closures will be allowed outside of the allowable work hours provided
clear zone requirements are met.
2.13. Impacts to adjacent property owners shall be minimized to the extent possible, with at least
48 hours advanced notice through the County and CEI firm for notification to property
owners of planned work nearby and directly in front of their property.
IFB 47-20sm, Marshall Streetscape Improv Proj. (REBID)
4
3.0 TELEPHONIC, OPTIONAL PRE-BID CONFERENCE
Due to public meeting restrictions, the Procurement Manager will conduct the Optional Pre-Bid
Conference for this solicitation on July 13, 2020 starting at 2:00 p.m. EST, via telephone. For
teleconference registration and access: Please contact Erin Kozanecki, Project Manager/Contract
Administrator phone 540-422-8005 or email @ erin.kozanecki.adm@fauquiercounty.gov or
Donnie Kozanecki, Construction Project Manager (contact info on cover page). Bidders are
advised to thoroughly review the bid documents including the Plan Set and Project Specifications
and contact the individuals noted on the cover page in writing, with any questions or concerns
regarding the project, per the schedule below, and in advance of the Pre-Bid Conference. The
Procurement Division will issue a written addendum to the solicitation with any changes resulting from
questions or clarifications as a result of Bidder inquiries made in writing.
3.1 Addenda and Interpretations: No oral interpretations or clarifications of meaning of the Plans,
Specifications or other Bid Documents will be made to any Bidder. Any and all requests for
such interpretation shall be submitted in writing, to the Procurement Manager and County
Construction Manager noted on the cover page of this IFB.
To be given consideration, forms containing questions must be received by the date noted on
page one. For clarity: Bidders shall submit each request for interpretation or clarification of
this IFB on a separate Form. Any and all such interpretations and any supplemental instructions
deemed necessary by the Procurement Manager, County Contract Administrator or
Construction Project Manager will be in the form of written Addenda to the Bid Documents
which will be distributed to all prospective Bidders who have received Plans and
Specifications, no later than ten (10) days prior to the date fixed for receiving Bids.
Additionally, these Addenda will be posted on the Procurement Division/Solicitation site.
Failure of any Bidder to receive any such Addenda shall not relieve the Bidder from any
obligation under its Bid as submitted. All Addenda so issued shall become part of the Contract
Documents, and Bidders must indicate receipt of Addenda on the Bid Form where noted. Any
questions or clarification of Addenda shall be made prior to submission of bid.
4.0 TIME FOR COMPLETION
Time is of the essence with respect to the completion of this project. The Contractor shall adequately
staff the project to complete the work and to maintain a consistent level of performance within time set
by the Contract Documents. The Contractor is responsible for the sequencing, scheduling and
coordinating of the Work, for monitoring the progress of the Work, and for taking appropriate action
to keep the Work on schedule.
Unless otherwise specified or extended by the Owner at the time of the signing of the Contract, the
Contractor shall, within ten (10) consecutive calendar days after full execution of the Contract or date
of Notice to Proceed, whichever is of the earlier date, prepare and submit to the Owner a Preliminary
Schedule for accomplishing the Work based upon the completion time stated in the Contract. The
Preliminary Schedule shall be shown in a Critical Path Method, which can be periodically updated to
reflect actual progress. Unless otherwise specified or extended by the Owner at the time of the signing
of the Contract, the Contractor shall, within twenty (20) consecutive calendar days after full execution
of the Contract, or date of Notice to Proceed, whichever is the earlier date, prepare and submit in a
similar manner a fully complete progress schedule for accomplishing the Work. No progress payment
will be payable to the Contractor until a preliminary schedule has been submitted which is acceptable
to the Owner. Neither the second progress payment nor any subsequent payment shall be payable to
the Contractor until the Contractor has submitted an approved fully complete progress schedule.
IFB 47-20sm, Marshall Streetscape Improv Proj. (REBID)
5

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