COUNTY OF BOONE - MISSOURI
REQUEST FOR PROPOSAL
SECURITY SYSTEM AND MONITORING SERVICES
RFP # 11-27MAR20
Release Date: February 24, 2020
March 27, 2020
not later than 10:30 a.m. central time
March 17, 2020
10:00 a.m. Central Time
Location: Boone County Annex Conference Room
613 E. Ash Street
Columbia, MO 65201
Boone County Purchasing
613 E. Ash Street, Room 113
Columbia, Missouri 65201
Robert Wilson, Buyer
Phone: (573) 886-4393 Fax: (573) 886-4390
NOTICE OF REQUEST FOR PROPOSAL
Boone County is accepting Request for Proposals for the following:
PROPOSAL#: 11-27MAR20- Security System & Monitoring Services
Sealed proposals will be accepted until 10:30 a.m. on Friday, March 27, 2020 in the Boone County Purchasing
Office, Boone County Annex Building, 613 E. Ash Street, Room 113, Columbia, MO 65201.
A pre-proposal conference has been scheduled for Tuesday, March 17, 2020, at 10:00 A.M. at the Boone County
Annex Conference Room 613 E. Ash Street, Columbia, MO. Offerors are strongly encouraged to attend this
Request for Proposals are available in the Purchasing Office and requests for copies may be made by phone (573)
886-4393; fax (573) 886-4390 or e-mail: firstname.lastname@example.org.
Vendors may obtain further infonnation on the Boone County Web Page at http://www.showmeboone.com.
Insertion: Tuesday, February 25, 2020
1. INSTRUCTIONS AND GENERAL CONDITIONS
1.1 Delivery of Proposals:
a) If you have obtained this RFP document from our web page or from a source other than the Boone County
Purchasing Department, please check with our office prior to submitting your proposal to ensure that you have a
complete package. The Purchasing Department cannot be responsible for providing addendums if we do not have
you on our Vendor list for this RFP. Addendums can be viewed at www.showmeboone.com /Purchasing /Bid
b) The County reserves the right to withdraw this RFP at any time and for any reason and to issue such clarifications,
modifications, and/or amendments as it may deem appropriate.
c) Receipt of a proposal by the County or a submission of a proposal to the County offers no rights upon the Offeror
nor obligates the County in any manner.
d) No negotiations, decisions, or actions shall be initiated by any Organization as a result of any verbal discussion
with any County employee prior to the opening of responses to the Request for Proposal. Boone County reserves
the right to select the Offeror which best meets its goals and objectives, needs, fiscal constraints, quality levels
and service expectations.
1.2. Ambiguity, Conflict, or Other Errors in the RFP:
a) If an Offeror discovers any ambiguity, conflict, discrepancy, omission, or other error in the RFP, they shall
immediately notify the Department of such error in writing and request modification or clarification of the
document. The County will make modifications by issuing a written revision and will give written notice to all
parties who have received this RFP from the County.
b) The Offeror is responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error in the RFP
prior to submitting the proposal or it shall be waived.
c) Implied Requirements: Products and services that are not specifically requested in this RFP, but which are
necessary to provide the functional capabilities proposed by the Offeror, shall be included in the proposal.
d) The County will not be liable in any way for any costs incurred by any Offeror in the preparation of their proposal
in response to this RFP, nor for the presentation of their proposal and/or participation in any discussions or
1.3. Rejection of Proposals:
The right is reserved to accept or reject in whole or in part any or all proposals submitted, to waive
technicalities, and to accept the offer the County considers the most advantageous to the County. Further, the
County shall reject the proposal of any Offeror that is determined to be non-responsive. The unreasonable failure
of an Offeror to promptly supply information in connection with respect to responsibility may be grounds for a
determination of non-responsiveness.
1.4. Acceptance of Proposals:
The County will accept for evaluation all proposals that are submitted properly and are responsive to the RFP.
However, the County reserves the right to request clarifications or corrections to proposals.
1.5. Requests for Clarification of Proposals:
Requests by the Purchasing Department for clarification of proposals shall be in writing.
1.6. Validity of Proposals:
Offeror should state how many days or months proposals remain valid beyond the 120 days minimum.
1.7. Receipt and Opening of Advertised, Sealed Proposals:
The Offeror(s) and public are invited, but not required, to attend the formal opening of proposals. Offeror(s)
names only will be read aloud to the public. No decisions related to an award of a contract or creation of any
contractual or lease relationship, or purchase order will be made at the opening.
a) Information provided in your response will be considered proprietary and will not be divulged during the selection
process. The successful organization’s proposal will become public record after its acceptance by the County
Commission. All proposals and tabulation sheets are kept by the County for a period of time established by
regulation or statutes after the award is made and are available for inspection at any time during regular working
b) Offeror’s names will be read aloud in the Boone County Annex Building Conference Room, 613 E. Ash St.,
Columbia, MO 65201, Friday, March 27, 2020 at 10:30 a.m. Central Time. RFP opening listing proposer’s
names will be posted on the County web page following the opening at www.showmeboone.com. Select
“Purchasing”, then Bid Opportunities, and then “11-27MAR20 Opening” under the RFP # 11-27MAR20.
c) Proposal responses are due by Friday, March 27, 2020 at 10:30 a.m. No late proposals will be accepted.
1.8. Withdrawal of Proposals:
Proposals may be withdrawn without prejudice any time before the deadline for receipt of proposals.
If a mistake or error is discovered by the Offeror or by the County after the proposal opening, the County has the
right to call this error to the Offeror’s attention and request verifications of the proposal. If the Offeror
acknowledges the mistake and requests relief, the County will proceed in the following manner:
a) Withdrawal: Permission to allow an Offeror to withdraw their proposal without prejudice may be given when
clear and convincing evidence supports the existence of an error. If there is a significant and obvious disparity
between the prices of the lowest Offeror and of the other Offerors, an Offeror may be permitted to withdraw
without prejudice, upon submission of evidence that a non-intentional error occurred.
2. INTRODUCTION AND GENERAL INFORMATION
2.1.1. This document constitutes a request for sealed proposals for a Security System & Monitoring Services
term and supply contract for security (burglar and fire) alarm monitoring as well as security equipment.
(i.e. panic buttons, motion sensors, alarm system parts, etc.) as set forth herein.
2.1.2. Organization – This document, referred to as a Request for Proposal (RFP), is divided into the following
1) Instructions and General Conditions
2) Introduction and General Information
3) Scope of Services
4) Contract Terms and Conditions for Awarded Contractor
5) Proposal Submission Information
6) Response/Pricing Page
7) Response/Pricing: Product List
8) Exhibit A: Experience/Reliability of Organization, and Expertise of Personnel
9) Exhibit B: Proposed Method of Performance and Solution Functionality
10) Attachment 1: Boone County Security System Billing Matrix
11) Bidder’s Acknowledgment
12) Instructions for Compliance with House Bill 1549
a. Individual Affidavit
b. Certification of Individual Bidder
c. Work Authorization Certification
13) Signature and Identity of Offeror
14) Debarment Certification
15) Standard Terms and Conditions
16) Anti-Collusion Statement
17) Affidavit Compliance with the Prevailing Wage Law (only returned from awarded Contractor at
18) “No Bid” Response Form
19) Annual Wage Order #26
2.2. Guideline for Written Questions:
All questions regarding this Request for Proposal should be submitted in writing no later than 5:00 p.m.,
Tuesday, March 24, 2020. All questions must be mailed, faxed or e-mailed to the attention of Robert
Wilson, Buyer. All such questions will be answered in writing, and such answers will be provided to all
parties having obtained a Request for Proposal packet by the County by posting the addendum on the
County Web site at www.showmeboone.com (Select Purchasing, then Current Bid Opportunities).
Submit questions to:
a. Robert Wilson, Buyer
613 E. Ash Street, Room 113
Columbia, Missouri 65201
Phone: (573) 886-4393