New Elementary School
Mansfield Public Schools
Request for Qualifications and proposal for
Commissioning and Energy Consulting Services
RFQ Issue Date: December 9, 2019
Statement of Qualification/Proposal
Due: January 6, 2020 no later than 2:00pm
Table of Contents
I. Invitation to Submit Qualifications and Proposal
II. Project Overview
III. Scope of Services
IV. Timeline for the process
V. Qualification Statement
VI. Method of selection
VII. General Terms and conditions
VIII. Evaluation Criteria
I. INVITATION TO SUBMIT QUALIFICATIONS AND
The Town of Mansfield and the Mansfield School Building Committee (MSBC) are is
seeking to engage a commissioning agent to provide commissioning and energy
consulting services for the new Mansfield Elementary School. Qualifications and proposal
packages should be addressed to:
Mr. Randy Walikonis, Chairperson
c/o Tasha N. Smith, Executive Assistant to the Town MGR.
Town of Mansfield
4 South Eagleville Road
All qualifications must be received by the date and time on the cover.
This RFQ/RFP consists of the following documents:
1. Request for Qualifications and proposal – this document
2. Exhibit 1a – Proposal Form
3. Exhibit 1b – Pricing Table
4. Exhibit 2 – Commissioning Firms Experience
5. Exhibit 3 – Commissioning Firms Task Experience
6. Exhibit 4 – Required Disclosures
7. Exhibit 5 – Legal Status Disclosures
8. Exhibit 6 – Proposers Non-Collusion Affidavit Form
9. Exhibit 7 – Proposers Statement of References Form
10. Exhibit 8 – Conceptual Design and Construction Schedule
II. Project Overview
The new Elementary School will be located at 134 Warrenville Rd, Mansfield CT, adjacent
to the existing Southeast Elementary School which will be razed at the completion of the
new school. The enrollment of the new school is projected to be approximately 600
students. The proposed grade configuration is Pre-K thru Fourth Grade. The total building
area will be approximately 78,000s.f. The construction budget is 40.6 Million Dollars.
The new building will include features that minimize EUI (Energy Use Intensity). The goal
is to achieve a Net Zero Energy Building through innovative design and best practices. It is
a priority of the Mansfield community that all facilities are planned and developed with
consideration of sustainable practices including school placement, building design, building
materials and components, long term energy use, sustainability, and maintenance. Per
State of Connecticut requirements for public school construction, the project will be designed
to exceed CT High Performance Building standards.
III. SCOPE OF SERVICE
To provide commissioning agent services (“CxA”) on behalf of the Town of Mansfield (the
“Town”) for the New Elementary School (the “Project”). Successful applicant is to act in
the best interests of the Town of Mansfield in dealing with the project architect and
The CxA will plan, manage, perform and report on the commissioning, utilizing the
reporting formats and standardized forms provided by the CxA whenever required. The
CxA will submit deliverable reports to the Town according to an agreed upon
commissioning. All commissioning tasks shall be conducted in a transparent manner with
involvement of Towns officials, including the building engineer and operations staff. All
information required to meet the State of Connecticut OSCG&R regulations along with
conformance with Ct High Performance Building Standards. There are no engineering
drawings or narratives available at this time.
The management structure is a traditional design, bid, build with full design documents
and specifications developed by an architectural/engineering firm. The construction
documents will be let out to bid and a general contractor will be hired to complete the
construction. The Town and MSBC’s primary construction representative on-site will be
provided by the separately contracted services of an Owners Project Manager. The CxA
will be hired by and report directly to the Town via the MSBC, coordinated through the
Owner’s Project Manager (OPM).
The systems to be commissioned shall include all systems required by the Connecticut
High Performance Building regulations:
1. Heating, Ventilation, air conditioning, and refrigeration systems and associated
2. Lighting and day-lighting controls
3. Domestic hot water system
4. Renewable energy systems
5. Water using systems
6. Fire Protection systems
7. Energy Management system
8. Emergency Power system
9. Building Envelope system
1. Expectations of the Commissioning Agent
The successful proposer must:
Be an independent, third-party individual or firm that is not a member of or
otherwise affiliated with the designer/architect, contractor manager, or otherwise
affiliated with the construction team. This restriction shall not apply to the
provision of owner’s representative services.
Possess certification as a commissioning authority by the Building
Commissioning Association, the Association of Energy Engineers, or, in the
Town’s sole judgment, a comparable certifying organization.
Possess all relevant Connecticut licenses, including a Professional Engineer
and/or S1 license.
Possess a minimum of five (5) full years’ field experience as a commissioning
The Town shall take into account, among other relevant considerations, the
The Commissioning Agent shall have certified energy managers on staff to work
alongside the project team, review the design team’s energy model, design
strategies to ensure an efficient and optimized design along with target EUI to
achieve a Net Zero building.
Experience with Net Zero building design and commissioning.
Experience as the principal commissioning authority for at least three projects
of comparable size, type and scope.
Experience in the operation and troubleshooting of HVAC systems and energy
management control systems.
Knowledge of building operation and maintenance and O&M training.
Knowledge of national building & fire codes as well as water-based fire
extinguishing systems, detection systems and alarms systems.
Knowledge of test and balance of both air and water systems.
Experience with energy-efficient equipment design and control strategy
Experience with total building commissioning approach including building
envelope, data and communication systems and other specialty systems.
Experience in monitoring and analyzing system operation using energy
management control system trending and stand-alone data logging equipment.
Verbal and written communication skills. Organization and the ability to work
with both management and trade contractors.
Experience in writing commissioning specifications.
Membership with the Building Commissioning Association.
The Commissioning Agent shall also be experienced partnering with the local
utility company and working with Energy programs to help maximize the Town’s
The required expertise for this RFP will be based on the skill and experience set of the
full team submitting the proposal. A member of the proposing firm will be the
designated commissioning authority and will be required to coordinate all
commissioning activities. This indeed must not necessarily be the team’s overall
project or contract manager. The commissioning authority must have significant in-
building commissioning experience, including technical and management expertise on
projects of similar scope. If the commissioning authority or prime firm does not have
sufficient skills to commission a specific system, the prime firm shall subcontract with a
qualified party to do so.
Commissioning is required as one quality measure of the construction of the Project in
order to assure that the final building meets the original intent of the Town’s design.
The proposer is free to suggest changes and improvements to this process. The
following is a summary of the commissioning process and scope of work the Town
requests for this project.
The Town expects this project to exemplify the highest principles and practices of
design. Sustainability must inform the design, construction and operation of the
complex and must adhere to the Green Building Standards. The new building will
include features that minimize EUI (Energy Use Intensity). The goal is to achieve a
Net Zero Energy Building through innovative design and best practices
ENERGY USE & ASSESSMENT:
The Commissioning Agent shall meet regularly with the Owner and design team to
review the design team’s energy model, design strategies to ensure an efficient and
optimized design and recommend alternative systems for consideration. The
Commissioning Agent shall also be experienced partnering with the local utility
company and working with Energy programs to help maximize the Town’s available
incentives. The Commissioning Agent shall provide design comments on Lighting,
Heating, Ventilation, and Air Conditioning (HVAC), Domestic Hot Water (DHW),
implementation of photovoltaics and energy saving systems etc. in a clear and concise
report. In addition, the Commissioning Agent shall recommend additional Energy
Efficiency Optimization Strategies including modifications to system controls, building
automation, and operational upgrades for consideration by the design team.
Some of the areas for evaluation are listed below.
• Review energy model and energy use target for the building provided by the design
• Review of operation and maintenance to improve energy efficiency.
• Conduct detailed discussions with Owner and design team and recommend
strategies for optimization and reducing the EUI of the building
• Review trending of system operation to ensure incentives will be realized and that
Energy Usage is consistent with projections.
A. Commissioning Process during Design
The commissioning process activities completed by the commissioning authority
during the design phase include:
Include attendance at two Design Team led Charettes for Energy Design.