Maintenance of High Precision Liquid Chromatography and Mass Spectrometer instruments

Agency: HEALTH AND HUMAN SERVICES, DEPARTMENT OF
State: Federal
Type of Government: Federal
FSC Category:
  • J - Maintenance, Repair, and Rebuilding of Equipment
NAICS Category:
  • 811219 - Other Electronic and Precision Equipment Repair and Maintenance
Posted Date: Sep 14, 2021
Due Date: Sep 17, 2021
Solicitation No: NIMH-CSS-21-004730
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Maintenance of High Precision Liquid Chromatography and Mass Spectrometer instruments
Active
Contract Opportunity
Notice ID
NIMH-CSS-21-004730
Related Notice
Department/Ind. Agency
HEALTH AND HUMAN SERVICES, DEPARTMENT OF
Sub-tier
NATIONAL INSTITUTES OF HEALTH
Office
NATIONAL INSTITUTES OF HEALTH NIDA
General Information
  • Contract Opportunity Type: Combined Synopsis/Solicitation (Original)
  • All Dates/Times are: (UTC-04:00) EASTERN STANDARD TIME, NEW YORK, USA
  • Original Published Date: Sep 13, 2021 07:29 pm EDT
  • Original Date Offers Due: Sep 17, 2021 11:00 am EDT
  • Inactive Policy: Manual
  • Original Inactive Date: Sep 18, 2021
  • Initiative:
    • None
Classification
  • Original Set Aside:
  • Product Service Code: J066 - MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT
  • NAICS Code: 811219 - Other Electronic and Precision Equipment Repair and Maintenance
  • Place of Performance:
Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.





The solicitation number is NIMH-CSS- 21-004730, and the solicitation is issued as a request for quotation (RFQ).





This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures; FAR Subpart 13.5—Simplified Procedures for Certain Commercial Items; and FAR Part 12—Acquisition of Commercial Items and is not expected to exceed the simplified acquisition threshold.





The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06, dated July 12, 2021.





The solicitation is restricted to small businesses. The associated NAICS code is 811219 and the small business size standard is $22.0M. This requirement is NOT a total small business set aside.





Supplies or Services and Prices





The National Institute of Mental Health and the PET Radiopharmaceutical Sciences Section (PRSS) of the Molecular Imaging Branch (MIB) requires a maintenance contract or Extended Warranty Plus contract for one (1) preparative Ultra Precision Liquid Chromatography (HPLC) and one (1) Mass spectrometer (UPLC-MS) installed in our laboratory in Building 49, Room 6A67, 49 Center Drive, Bethesda, MD 20892 and two (2) additional analytical HPLC systems located in Building 10, Room B3C342, 10 Center Drive, Bethesda, MD 20892 .





Price Schedule





Proposal must be accompanied with pricing for an annual maintenance and repair contract for High Precision Liquid Chromatography (HPLC) and Liquid Chromatography Mass Spectrometer (LCMS) on the NIH Campus as described in the attached Statement of Work. Shipping costs should be included.







Background and Requirement





The National Institute of Mental Health and the PET Radiopharmaceutical Sciences Section (PRSS) of the Molecular Imaging Branch (MIB) requires a maintenance and repair contract or Extended Warranty Plus contract for one (1) preparative Ultra Precision Liquid Chromatography (HPLC) and one (1) Mass spectrometer (UPLC-MS) installed in our laboratory in Building 49, Room 6A67, 49 Center Drive, Bethesda, MD 20892 and two (2) additional analytical HPLC systems located in in Building 10, Room B3C342, 10 Center Drive, Bethesda, MD 20892. These instruments are used for the purification, detection and analysis of new chemical compounds synthesized in this lab while we are pursuing NIMH goal which is the discovery of ligands for imaging brain receptors in animal models and in human.



Specifically, the NIMH requires the following: A one (1) year complete Extended Warranty Plus contract for each of these instruments, with an option for an additional one (1) year contract.





Contract Type and Period of Performance





It is the Government’s intent to issue a Firm Fixed Price Purchase Order.





Base Period: September 30, 2021 - September 29, 2022



Option Period 1: September 30, 2022 - September 29, 2023





Place of Performance





National Institutes of Health



National Institute of Mental Health



PET Radiopharmaceutical Sciences Section (PRSS)



Building 49, Room 6A67



49 Center Drive



Bethesda, MD 20892





and





National Institutes of Health



National Institute of Mental Health



PET Radiopharmaceutical Sciences Section (PRSS)



Building 10, Room B3C342



10 Center Drive



Bethesda, MD 20892





(FOB Destination)





Contracting Officer's Representative (COR)





The following Contracting Officer's Representative (COR) will represent the Government for the purpose of this contract:





[To be specified at time of award]





The COR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the statement of work and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance.





The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract; (5) otherwise change any terms and conditions of this contract; or (6) sign written licensing agreements. The Government may unilaterally change its COR designation.







The provision at FAR clause 52.212-1, Instructions to Offerors – Commercial Items, applies to this acquisition and is incorporated by reference.





The FAR clause 52.212-2, Evaluation – Commercial Items applies to this acquisition and the specific evaluation criteria to be included in paragraph (a) of that provision are as follows:






  1. Responses received to this Combined Synopsis/Solicitation will be evaluated on the basis Best Value. Offeror's submitting a response must provide a completed Price Quote to be evaluated and considered for award. Price quotes must indicate fixed unit pricing and total cost, including shipping cost and estimated time of delivery after receipt of order, and warranty and training considerations.



Responses will be evaluated based on contractor's ability to meet the government's essential requirements stated in this notice and on ability to deliver required supplies. Responses to this solicitation must include clear and convincing evidence of the Offeror's capability of fulfilling the requirement as it relates to the essential government requirements stated in this solicitation. The Government will award a contract or purchase order resulting from this requirement on the basis of best value, technical factors and price considered. Technical factors together shall be considered more important than price. See the Technical Evaluation Criteria.








  1. The items in this request for quotation are identified as the manufacturer’s brand name. The brand name purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs.





The salient physical, functional, or performance characteristics that “equal” product must meet are specified in the purchase description. Respondents proposing an equal product of the brand-name product specified in this announcement must provide, as part of their response: (a) product, catalog, model, and/or part number(s); (b) product description; (c) all relevant information and documentation that the item(s) offered meets the salient physical, functional, or performance characteristics as specified in the purchase description; quantity; estimated price or cost; shipping, handling, and/or installation charges; and delivery date after receipt of order.





(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.





Offerors shall include a completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications—Commercial Items, with its offer.





The FAR clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition and is incorporated by reference.





Addendum to FAR clause 52.212-4, Contract Terms and Conditions—Commercial Items applies to this acquisition. The additional contract terms and conditions are as follows:





52.204-7 System for Award Management (Oct 2018)



52.204-13 System for Award Management Maintenance. (Oct 2018)



52.204-16 Commercial and Government Entity Code Reporting (Aug 2020)



52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020)



52.204-20 Predecessor of Offeror (Aug 2020)



52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Oct 2020)



52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. (Oct 2020)



The Offeror shall not complete the representation in this provision if the Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204-26, Covered Telecommunications Equipment or Services-Representation, or in paragraph (v) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.



(a) Definitions. As used in this provision—



“Covered telecommunications equipment or services”, “critical technology”, and “substantial or essential component” have the meanings provided in clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.



(b) Prohibition. Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Contractors are not prohibited from providing—



(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or



(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.



(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.



(d) Representation. The Offeror represents that it □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.



(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it “will” provide covered telecommunications equipment or services”, the Offeror shall provide the following information as part of the offer—



(1) A description of all covered telecommunications equipment and services offered (include brand; model number, such as original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).



(2) Explanation of the proposed use of covered telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b) of this provision;



(3) For services, the entity providing the covered telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known); and



(4) For equipment, the entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).



(End of provision)





52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2020)



(a) Definitions. As used in this clause—



Covered foreign country means The People’s Republic of China.



Covered telecommunications equipment or services means–



(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);



(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);



(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or



(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.



Critical technology means–



(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;



(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled-



(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or



(ii) For reasons relating to regional stability or surreptitious listening;



(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);



(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);



(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or



(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817).



Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service.



(b) Prohibition. Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in Federal Acquisition Regulation 4.2104.



(c) Exceptions. This clause does not prohibit contractors from providing—



(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or



(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.



(d) Reporting requirement.



(1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause to the Contracting Officer, unless elsewhere in this contract are established procedures for reporting the information; in the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.



(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause



(i) Within one business day from the date of such identification or notification: the contract number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.



(ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause: any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.



(e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial items.



(End of clause)





52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020)



(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.



(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".



(c) (1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.



(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it □ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.





(End of provision)









FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders–Commercial Items, applies to this acquisition and is incorporated by reference. The following clauses listed in FAR clause 52.212-5 that are applicable to the acquisition are:





52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020)



52.209-6 Protecting the Government’s Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Jun 2020)



52.219-28 Post Award Small Business Program Rerepresentation (Nov 2020)



52.219-33 Nonmanufacturer Rule (Mar 2020)



52.222-3 Convict Labor (June 2003)



52.222-19 Child Labor—Cooperation With Authorities and Remedies (Jan 2020)



52.222-21 Prohibition of Segregated Facilities (Apr 2015)



52.222-26 Equal Opportunity (Sep 2016)



52.222-36 Equal Opportunity for Workers With Disabilities (Jul 2014)



52.222-50 Combating Trafficking in Persons (Mar 2015)



52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016)



52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020)



52.225-1 Buy American – Supplies (Jan 2021)



52.225-13 Restriction on Certain Foreign Purchases (Feb 2021)



52.232-33 Payment by Electronic Funds Transfer-- System for Award Management (Oct. 2018)





There are no additional contract requirement(s) or terms and conditions applicable to this acquisition.





The Defense Priorities and Allocations System (DPAS) is not applicable to this requirement.







Responses to this solicitation must include clear and convincing evidence of the offeror’s capability of fulfilling the requirement as it relates to the technical evaluation criteria.





In addition, the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.”





All responses must be received on or before September 17, 2021 by 11:00 a.m., Eastern Standard Time and reference RFQ number NIMH-CSS- 21-004730. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Responses shall be submitted electronically to the Contract Specialist at kim.stapleton@nih.gov.







Solicitation Attachments



Attachment 1 Statement of Work



Attachment 2 FAR 52.204-24 Representation



Attachment 3 Invoice Instructions



Attachment 4 Interim Electronic Invoice Instructions



Attachment 5 Technical Evaluation Criteria


Attachments/Links
Contact Information
Contracting Office Address
  • c/o 3WFN MSC 6012 301 N Stonestreet Ave
  • Bethesda , MD 20892
  • USA
Primary Point of Contact
Secondary Point of Contact


History
  • Sep 13, 2021 07:29 pm EDTCombined Synopsis/Solicitation (Original)

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