Lynn House: Use of Local Historical Society Deemed Lynn House

Agency: City of Antioch
State: California
Type of Government: State & Local
Posted Date: Sep 1, 2019
Due Date: Oct 1, 2019
Solicitation No: Lynn-House-RFP
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Bid Documents: Please Login to View Page
Bid Number Open Date Close Date Close Time Description RFP/Bid Doc Addendum
Lynn-House-RFP 8/30/19 10/1/19 3pm Lynn House: Use of Local Historical Society Deemed Lynn House

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REQUEST FOR PROPOSAL
Request for Proposals for:
Use of Local Historical Society Deemed Lynn House
THE CITY OF ANTIOCH
RFP Release August 30th, 2019
RFP response due by October 1st, 2019 no later than 4:00 PM
Economic Development Department
City of Antioch
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REQUEST FOR PROPOSAL
Request for Proposal
Use of Local Historical Society Deemed
Lynn House
Located at 809-815 W. First Street in Downtown
Antioch, California
Ron Bernal
City Manager
Kwame P. Reed
Economic Development Director
August 30th, 2019
For more information concerning this opportunity contact:
*Primary Contact: Lizeht Zepeda, Economic Development Program Manager at (925) 779-6168
Email: lzepeda@ci.antioch.ca.us
Kwame P. Reed, Economic Development Director at (925) 779-7014
Email: kreed@ci.antioch.ca.us
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REQUEST FOR PROPOSAL
About the city of Antioch
The city of Antioch has a burgeoning population of professionals, a variety of housing, endless
outdoor activities and thriving business hubs. Antioch is not only the second largest city in
Contra Costa County with a population of over 113,000 residents, it is also one of the oldest
cities in California. The area was originally settled in the late summer of 1850 and incorporated
as a city in 1872. Antioch has a long rich history that continues to be filled with Opportunity for
those fortunate to call it home.
Antioch is one of the most diverse cities in the Bay Area. Residents are attracted to Antioch for
its open space, market rate housing, water recreation, and schools.
Population: 113,000 +
Number of Households: 34,000 +
Average Household Income: $77,000
Education: 32% of residents have Bachelors, Graduate, or Professional degrees
Antioch provides residents and visitors with the Opportunity to enjoy the San Joaquin River,
many hiking trails, biking the foothills of Mt. Diablo and everything else in between. Antioch
has a number of structures in its historic downtown known as Rivertown, that date back to its
earliest days as a city. Two of the oldest structures called Roswell Butler Hard House, known as
the “Hard House” and the Lynn House are owned by the City of Antioch, the buildings date back
to the mid to late 1800’s. Both structures share one parcel APN 066-091-015-9. While the Hard
House is in a state of disrepair, the Lynn House has been used by organizations and groups over
the years. The most recent use of the Lynn House was by the Arts & Cultural Foundation of
Antioch, where they used the structure as an art gallery as recent as 2017. The Lynn House is a
two-story structure with 2 rooms and 1 bathroom with interior space approximately 1,400 square
feet. It has fire sprinklers, an elevator, a detached garage, small kitchen, living room, has a
security system, and is ADA compliant.
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REQUEST FOR PROPOSAL
REQUEST FOR PROPOSAL
A. The CITY OF ANTIOCH (hereinafter "City") hereby requests Proposals from
organizations or companies that have a need for a space and are an allowable use in
historic downtown Antioch. Proposals will be received in the Economic Development
Department, located at 200 H Street, 3rd, Antioch, CA 94509, due October 1st, 2019 by
4:00 p.m.
B. SCOPE OF SERVICES. The City intends to enter into a lease agreement for the use of
the Lynn House located at 809-815 W. First Street, Antioch, CA. The Lynn House is
owned by the City of Antioch. The selected proposal will enter into negotiated lease
agreement for a specific period of time.
C. REQUESTS FOR CLARIFICATION OF THE RFP. If any Respondent has any
questions regarding the meaning of any part of this RFP, the Respondent shall submit to
the Economic Development Department, Lizeht Zepeda, Economic Development
Program Manager at (925) 779-6168, lzepeda@ci.antioch.ca.us , by 3:00 p.m. September
20th, 2019. A proposal (bid) walk will be scheduled on September 16th, 2019 at 10:00
a.m.
D. SUBMITTAL OF PROPOSALS. Each Proposal shall be submitted with:
A signed cover letter by an authorized representative of the Respondents firm and will
include: (1) this project by name; (2) the full legal name of the Respondent, along with
name of contact person, address, phone number, fax number, and e-mail address; and (3)
indicates Respondent’s willingness to comply with the procedures identified in this RFP.
(A) A description of how the Scope of Services will be met (how you plan on using
the Lynn House),
(B) Rent Structure,
(C) Statement of Qualifications and Experience,
(D) Terms of Lease Agreement,
(E) Business Plan including price structure
(E) References
Respondents shall submit (3) copies and (1) USB flash drive of their proposal in a sealed
envelope clearly marked on the outside: “SEALED PROPOSALS FORRFP USE OF
LOCAL HISTORICAL SOCIETY DEEMED LYNN HOUSE DO NOT OPEN
WITH REGULAR MAIL.”
E. CITY’S REVIEW OF PROPOSALS. After the Proposals are received and opened by the
City, the City shall review and evaluate all Proposals for responsiveness to the Request
for Proposals in order to determine whether the Respondent possesses the qualifications
necessary for the services required. The City may also investigate qualifications of all
Respondents to whom the award is contemplated, and the City may request clarifications
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REQUEST FOR PROPOSAL
of Proposals directly from one or more Respondents. In reviewing the Proposals, the
City may consider the following:
1. Qualifications (including training, experience, creativity, references, and past
performance) and experience of the Respondent and its agents, employees, and
sub-consultants in completing projects of a similar type, size, and scope.
2. The feasibility of the Proposals based upon the methodology of the proposed
scope of services, reasonableness of the proposed use.
3. City of Antioch’s Lease Agreement Example (Attached as “Exhibit 2”).
4. The business (non-residential) must be an allowable use within the Downtown
Specific Plan zoning area. Link to: Downtown Specific Plan
F. AWARD OF AGREEMENT. Upon completion of the City’s review, staff will notify
those Respondents who will be considered for further evaluation and negotiation.
Interviews may be conducted with Respondents; no date has been set for interviews at
this time.
1. If the City determines, after further evaluation and negotiation, to award the
Agreement, an official Lease Agreement shall be sent to the successful
Respondent for the Respondent’s signature. No Proposals shall be binding upon
the City until after the Agreement is signed by duly authorized representatives of
both Consultant and the City.
2. The City reserves the right to reject any or all Proposals, and to waive any
irregularity. The award of the Agreement, if made by the City, will be based upon
a total review and analysis of each Proposal and projected costs.
G. PROPOSALS ARE PUBLIC RECORDS. Each Respondent is hereby informed that,
upon submittal of its Proposal to the City in accordance with this RFP, the Proposal is the
property of the City.
1. Unless otherwise compelled by a court order, the City will not disclose any
Proposals while the City conducts its deliberative process in accordance with the
procedures identified in this RFP. However, after the City either awards an
agreement to a successful Respondent, or the City rejects all Proposals, the City
shall consider each Proposal subject to the public disclosure requirements of the
California Public Records Act (California Government Code Sections 6250, et
seq.), unless there is a legal exception to public disclosure.
2. If a Respondent believes that any portion of its Proposal is subject to a legal
exception to public disclosure, the Respondent shall: (1) clearly mark the relevant
portions of its Proposal “Confidential”; and (2) upon request from the City,
identify the legal basis for exception from disclosure under the Public Records
Act; and (3) the Respondent shall defend, indemnify, and hold harmless the City
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