Lynchburg Regional WRRF Solids Improvement Project

Agency: City of Lynchburg
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
  • 541618 - Other Management Consulting Services
Posted Date: Jul 1, 2022
Due Date: Aug 17, 2022
Solicitation No: 2023-008
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
due date number name addenda staff contact
8/17/2022 2023-008

Lynchburg Regional WRRF Solids Improvement Project

Drawings

Sludge Holding Tank #1 Improvements

Sludge Holding Tank #2 Improvements

NPW Piping Modifications

SBS

Attachment Preview

PROJECT MANUAL
FOR
CITY OF LYNCHBURG
Lynchburg Regional WRRF Solids Improvement Project
July 2022
PROCUREMENT DIVISION
3RD FLOOR CITY HALL
900 CHURCH STREET
LYNCHBURG, VA 24504
TELEPHONE (434) 455-3970
FAX (434) 845-0711
Table of Contents
Document
Page #
Bidding Requirements
Advertisement For Bids................................................................................................................ 3
Bid Form ........................................................................................................................................ 4
Escrow Account Election.............................................................................................................. 7
Equal Opportunity Report Statement ........................................................................................ 8
Statement Of Experience.............................................................................................................. 9
Statement Of Available Resources ............................................................................................ 10
Corporate Status Form............................................................................................................... 11
Questions To Bidders/Offerors .................................................................................................. 12
Construction Agreement ............................................................................................................ 13
City Of Lynchburg, Virginia Standard Performance Bond ................................................... 15
City Of Lynchburg Standard Labor And Material Payment Bond ...................................... 17
Escrow Agreement ...................................................................................................................... 20
Instructions To Bidders .............................................................................................................. 24
General Conditions ..................................................................................................................... 30
Attachments
Supplemental Conditions
Sludge Holding Tank #2 Technical Specifications dated November 4, 2021
Sludge Holding Tank #2 Geotechnical Engineering Report dated December 10, 2021
Drawings
Sludge Holding Tank #2 Improvements Drawings dated November 4, 2021
Sludge Holding Tank #1 Improvements Drawings dated April 1, 2019
NPW Piping Modifications Drawings dated April 1, 2019
PM - 2
ADVERTISEMENT FOR BIDS
Sealed bids for Lynchburg Regional WRRF Solids Improvement Project, will be received by the City of
Lynchburg in the Procurement Division Office, 3rd Floor City Hall, 900 Church Street, Lynchburg, VA
24504, until 3:00 PM, August 17, 2022, and then publicly opened in the First Floor Conference Room
located in the City Hall lobby and broadcast via TEAMS videoconference. The TEAMS link to the bid
opening will be posted to the Current Solicitations webpage.
Access to the third floor of City Hall, which includes the Procurement Office, is now restricted due to
new security features. FedEx, UPS and the USPS have access to the building to deliver mail/packages to
the Procurement Office. If Bidders choose to hand deliver bids, they can do so at the Citizens First
Information Center in the first floor lobby of City Hall, 900 Church Street, Monday Friday 8:30 a.m.
to 5:00 p.m. A Procurement Office staff member will be contacted by Citizens First to retrieve the bid
and time stamp it at that time. It is the sole responsibility for the Bidder to ensure their bid is time
stamped prior to the deadline for submission. Please allow additional time to ensure this is done. As
always, late bids will not be considered.
The Lynchburg Regional WRRF Solids Improvement Project consists of the Sludge Holding Tank #2
Improvements (City Project #18024-S) drawings and technical specifications dated November 4, 2022,
the Sludge Holding Tank #1 Improvements (City Project #19003-S) drawings dated April 1, 2019, and
the NPW Piping Modifications (City Project #17004-BG) drawings dated April 1, 2019. Sludge Holding
Tank #2 Improvements include construction of a sludge transfer and mixing pump station, modifications
to an existing centrifuge feed pump station, construction of above grade process piping, demolition of
existing clarifier mechanisms in Sludge Holding Tank 2, and rehabilitation and re-coating of Sludge
Holding Tank 2. Sludge Holding Tank #1 Improvements includes demolition of an existing mixing
system, construction of a new mixing system, and rehabilitation and re-coating of Sludge Holding Tank
2. NPW Piping Modifications includes demolition of existing NPW piping and construction of new
NPW piping and appurtenances in the Sludge Stabilization Building.
Bid Documents may also be viewed and printed directly from the City's Procurement website:
www.lynchburgva.gov/current-solicitations.
An optional pre-bid conference will be held on-site at 2301 Concord Turnpike, Lynchburg, 24504
beginning at 2:00 PM on July 13, 2022 with a site visit to follow immediately after. For those wanting to
participate in the pre-bid conference virtually, a TEAMS meeting link will be posted on the City’s
Current Solicitations webpage. Those participating virtually must also visit the site prior to bidding.
All requests for clarification of or questions regarding this Advertisement for Bids or for additional
information must be made in writing to Stephanie Suter at stephanie.suter@lynchburgva.gov and
received by 2:00 PM, August 5, 2022. All addenda should be signed and accompany any bid submitted.
PM - 3
BID FORM
Stephanie Suter, CPPO, CPPB
Procurement Manager - Procurement Division
City of Lynchburg
Third Floor, City Hall
900 Church Street
Lynchburg, Virginia 24504
Dear Ms. Suter,
The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals,
is or are named herein and that no person other than herein mentioned has any interest in this bid or in the
Construction Agreement to be entered into; that this bid is made without connection with any other person,
company, or parties making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.
The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,
including without limitation, all drawings and specifications pertaining to Lynchburg Regional WRRF Solids
Improvement Project for the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment,
materials, and services and to perform all operations necessary to execute and complete the Work required for the
project, in strict accordance with the Contract Documents, The City of Lynchburg Manual of Specifications and
Standard Details, latest edition, and together with Addenda numbered
through ______ issued during
bidding period and hereby acknowledged, subject to the terms and conditions of the Construction Agreement for
the sum of
DOLLARS
($
), which shall be referred to hereinafter as the Base Bid.
It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all
bids or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals
not specified in the Advertisement for Bids may make the bid irregular and subject to rejection.
Contractors will indicate a unit price for each item listed below. If the Construction Agreement is for a lump sum
price, unless clearly and specifically indicated otherwise in the Contract Documents, all unit prices only apply to
changes in the Work. The listed bid items are to contain all necessary costs required for completion of the Work
in accordance with the Contract Documents.
If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities
listed on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or
eliminate any quantity or item, and in any case, the unit prices shall be used in determining partial and final
payment. It is further understood that costs to cover all components of the Work as described in the Contract
Documents are included in this bid, even in cases where specific line items are not identified.
We are properly equipped to execute all work of the character and extent required by the Contract Documents,
and we will enter into the Construction Agreement for the execution and completion of the Work in accordance
with the Contract Documents; and we further agree that, if awarded the Construction Agreement, we will
commence the Work on the date stated in the "Notice to Proceed" and will maintain a work force large enough to
execute the Work and all obligations no later than the completion date stated in the Contract Documents.
Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the
Construction Agreement for the execution and completion of the Work in accordance with the Contract
Documents:
PM - 4
Bidder's Certified Check issued by
(name of bank) in the amount
of: $
(5% of Base Bid amount)
Bidder’s Bid Bond for 5% of Base Bid Amount Issued by
(name of surety authorized to do business in Virginia).
The undersigned hereby agrees, if awarded the Construction Agreement, to execute and deliver to the City within
ten (10) days after his receipt of the Notice of Award, a performance bond and a payment bond, in forms
satisfactory to the City, from sureties authorized to do business in Virginia satisfactory to the City, in the amount
of one hundred (100) percent of the Base Bid.
The undersigned further agrees that, in case of failure on his part to execute the said Construction Agreement
within the ten (10) days after written notice being given on the award of the Construction Agreement or the failure
to deliver the required performance and payment bonds within the ten (10) days, the monies payable by the
Security accompanying this bid shall be paid to the City of Lynchburg, Virginia, as liquidated damages for such
failure; otherwise the Security accompanying this Bid shall be returned to the undersigned.
Attached herewith are completed Statement of Experience and Statement of Resources forms which include the
information requested.
The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another
person engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act,
or other law. This bid remains valid and may not be withdrawn for a period of 60 days from this date.
CURRENT VIRGINIA CONTRACTOR’S LICENSE/ REGISTRATION NO.:
Respectfully submitted,
CONTRACTOR
DATE
ADDRESS
Email
BY:
(Signature)
(Type/Print)
ITS:
(Title)
PM - 5

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