Local Hazard Mitigation Planning Services

Agency: State Government of Vermont
State: Vermont
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
  • 541611 - Administrative Management and General Management Consulting Services
  • 541620 - Environmental Consulting Services
  • 541690 - Other Scientific and Technical Consulting Services
Posted Date: Oct 15, 2019
Due Date: Nov 11, 2019
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Local Hazard Mitigation Planning Services Request Date: 10/15/2019 12:15:23 PM
Open Date: 10/15/2019
Closing Date: 11/11/2019 4:00 PM
Intent To Bid Deadline:
Est. Dollar Value: $7,600.00
RFQ Number:

Town of Chittenden

260 Chittenden Road, PO Box 89
Chittenden , VT 05737

Bid Type:
Request for Proposal

Locations:
Rutland
Keywords:
Strategic Planning

Bid Description:
The Town of Chittenden, in Rutland County, Vermont is seeking the services of a qualified consultant to create a new Local Hazard Mitigation Plan for the Town of Chittenden (2010 pop. 1258). The plan will be submitted to FEMA for approval.
Special Instructions:
Contact Information:
Jan Sotirakis, Emergency Management Director
Phone: (802) 7759633
Fax:
Email: jsotirakis@aol.com
For additional information:
Bid Attachments:
Chittenden_RFP_LHMP Update_2019.docx
Site Visit: Date:

Attachment Preview

Test Title

Request for Proposals

Local Hazard Mitigation Planning Services for the

Town of Chittenden, Vermont

Date of Issue: October 16, 2019

Closing Date: November 11, 2019, 4:00 p.m.

The Town of Chittenden, in Rutland County, Vermont, is seeking the services of a qualified consultant to create a new Local Hazard Mitigation Plan for the Town of Chittenden (2010 pop. 1258). The plan will be submitted to FEMA for approval.

The selected consultant(s) shall 1) demonstrate the ability to identify various hazard mitigation strategies that will eliminate or greatly reduce the impact of hazards that may affect the municipality and 2) have experience related to mitigation planning work.

Funding Source:

This work is funded by a Hazard Mitigation Assistance grant from FEMA. The selected consultant must be available and willing to complete the required work within 18 months of the date of the award of this contract, including FEMA approval.

It is anticipated that the FEMA grant funds will cover all of the consultant expense, which will account for 75% of the entire project cost. The Town of Chittenden will be responsible for the remaining 25% of project cost, through a combination cash and in-kind hours. Tasks that will be undertaken by the Town of Chittenden staff and officials include:

• General printing, photocopying, and other direct meeting expenses such as public notices.

• Public outreach and publicity efforts.

• Research (e.g. listers’ data, flood levels and loss data).

The consultant will assist the Town of Chittenden in tracking and helping to maximize in-kind hours towards the required match.

The amount available for consultant expense is capped at $7600.00. Cost-effectiveness and efficiency will be given very serious consideration. The selected consultant will be expected to propose a budget and timeline that makes the most cost-effective and expedient use of all in-kind resources, as well as other cost-saving measures, such as teleconferencing.

Project Proposal

The project proposal should be organized along the following steps (some discretion is allowed as long as the proposal is in line with the requirements of the FEMA Review Tool). Each step should indicate the consultant’s role and responsibility, proposed date for completion, number of consultant hours required for each step, hourly rates and any associated direct expense. The Town of Chittenden brings to this project a willingness to align its resources in the most cost-effective manner possible, so consultants are strongly encouraged to suggest strategies for delegating responsibilities.

Step

Description

1.

Assemble planning team and meet with consultant(s) to review the planning process and confirm outreach strategy.

2.

Establish work plan with deliverables, timelines for completion and confirmed roles and responsibilities.

3.

Review information on hazards based on best available data.

4.

Review hazard data in one public meeting.

5.

Complete vulnerability assessment to quantify the extent of each hazard.

6.

Identify mitigation strategies.

7.

Review mitigation strategies in a public meeting.

8.

Submit plan to Vermont Emergency Management (VEM) and revise accordingly.

9.

Submit revised plan to FEMA, revise if necessary, and adopt plan.

The final plan document developed by the consultant will be available to the Town of Chittenden in an accessible format (e.g. Word) to be used in future plan updates.

Qualified, interested individuals should submit the following information no later than Monday, November 11th, 2019, 4:00 p.m.:

1. Consultant’s qualifications and resume. Please include references and contact information for similar emergency management or hazard mitigation planning projects.

2. Description of experience with grant-funded projects, especially FEMA or Vermont Emergency Management programs.

3. Project and cost proposal, itemized by project steps as identified above. Proposal should include all consultant hourly rates and any associated direct expenses.

Evaluation of Proposals:

Selection of a consultant(s) will be based on the proposal and:

• Documented experience in mitigation planning

• Technical staff capability to assess risks based on identified hazards

• Experience working with local, state, and/or federal government

• Ability to recommend viable mitigation actions

• References of past work in mitigation planning

• Cost

• Timeliness

The Town of Chittenden encourages responses from disadvantaged, women-owned, minority-owned and small local firms. Selected candidates should be prepared to execute a contract that contains pass-through provisions regarding Federal programs and assurance related to this grant-funded work, including policies regarding conflicts of interest, equal opportunity, non-discrimination, retention of and access to records, and audit requirements, when applicable. The Town of Chittenden reserves the right to reject any or all responses.

Please deliver responses and inquiries to:

Jan Sotirakis, Emergency Management Director

jsotirakis@aol.com

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

Local Hazard Mitigation Planning Services - Sunderland Request Date: 10/22/2019 12:24:32 PM Open

State Government of Vermont

Bid Due: 12/06/2019

RFP Local Hazard Mitigation Planning Services Request Date: 11/7/2019 1:54:31 PM Open Date:

State Government of Vermont

Bid Due: 11/29/2019

REQUEST FOR PROPOSALS (RFP'S) QUESTIONS DUE ADDENDUMS PROPOSALS DUE Vermont Freight Plan and

State of Vermont - Agency of Transportation

Bid Due: 11/18/2019

REQUEST FOR PROPOSALS (RFP'S) QUESTIONS DUE ADDENDUMS PROPOSALS DUE Vermont Freight Plan and

State of Vermont - Agency of Transportation

Bid Due: 11/18/2019