Linear Test Stand

Agency: Iowa State University
State: Iowa
Type of Government: State & Local
NAICS Category:
  • 334515 - Instrument Manufacturing for Measuring and Testing Electricity and Electrical Signals
  • 336413 - Other Aircraft Parts and Auxiliary Equipment Manufacturing
Posted Date: May 13, 2024
Due Date: May 24, 2024
Solicitation No: RFQ-1001001
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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Bid Information
Type Request for Quote (Public)
Status Issued
Number RFQ-1001001 (Linear Test Stand)
Issue Date & Time 5/13/2024 02:00:02 PM (CT)
Close Date & Time 5/24/2024 02:00:00 PM (CT)
Notes
Iowa State University of Science and Technology (ISU) is soliciting information from qualified Suppliers on behalf of the Agricultural and Biosystems Engineering (ABE) Department for a linear test stand to be utilized to simulate an agricultural machine operating at speed in a field environment but under a controlled environment.
Suppliers should read all materials carefully and note the due date.
Suppliers must direct all questions and comments in reference to this RFP/RFQ to the University Representative using the QUESTIONS tab via this e-procurement system.
Contact Information
Name Melissa Gruhn
Address 1340 Administrative Services Building
2221 Wanda Daley Drive
Ames, IA 50011-1004 USA
Phone
Fax
Email msgruhn@iastate.edu

Attachment Preview

RFQ-1001001
Linear Test Stand
Issue Date: 5/13/2024
Questions Deadline: 5/23/2024 09:00 AM (CT)
Response Deadline: 5/24/2024 02:00 PM (CT)
Contact Information
Contact: Melissa Gruhn
Address: 1340 Administrative Services Building
2221 Wanda Daley Drive
Ames, IA 50011-1004
Email: msgruhn@iastate.edu
Page 1 of 14 pages
Deadline: 5/24/2024 02:00 PM (CT)
RFQ-1001001
Event Information
Number:
RFQ-1001001
Title:
Linear Test Stand
Type:
Request for Quote (Public)
Issue Date:
5/13/2024
Question Deadline: 5/23/2024 09:00 AM (CT)
Response Deadline: 5/24/2024 02:00 PM (CT)
Notes:
Iowa State University of Science and Technology (ISU) is soliciting
information from qualified Suppliers on behalf of the Agricultural and
Biosystems Engineering (ABE) Department for a linear test stand to be
utilized to simulate an agricultural machine operating at speed in a field
environment but under a controlled environment.
Suppliers should read all materials carefully and note the due date.
Suppliers must direct all questions and comments in reference to this RFP/RFQ to
the University Representative using the QUESTIONS tab via this e-procurement
system.
Bid Attachments
ISU Instructions.pdf
Download
Review the instructions for important information. REVISED APRIL 2022
ISU General Terms & Conditions.pdf
Download
Review the general terms and conditions carefully and any exceptions should be listed in the "Attributes" section.
REVISED APRIL 2022
Insurance Language - Equipment Repair, Install, Maintenance (high risk) 09-2020.pdf Download
Insurance Requirements - Equipment Repair, Install, Maintenance (high risk) 09-2020
Linear_Test_Stand_Requirements_Final_(2)_requirements_and_Appendices (1).pdf Download
Linear Test Stand Requirements and Appendices. This document details the technical and functional requirements for
the equipment described in this RFQ.
Requested Attachments
TECHNICAL LITERATURE
(Attachment required)
Attach technical literature for EACH item included in the offer
ITEMIZED QUOTATION
(Attachment required)
Attach an itemized quotation. Clearly identify any optional accessories or services.
WARRANTY
(Attachment required)
Attach a document describing the warranty for each piece of equipment included in the offer
COMPANY OVERVIEW
Provide a brief company profile including the type of business, the number of employees, and length of time it has
been in business.
Page 2 of 14 pages
Deadline: 5/24/2024 02:00 PM (CT)
RFQ-1001001
RELATED EXPERIENCE
Attach a document that details your company's experiences in providing and installing similar, custom-built, testing
equipment. Supporting drawings or photos may also be attached. Past related experience is a key evaluation factor in
this RFQ and both length of experience and similarity of experience will be evaluated.
SUPPORTING DOCUMENTATION
Attach additional supporting documents here.
Bid Attributes
1 EVALUATION CRITERIA
The evaluation of this RFP/RFQ may be based upon, but not limited to:
Ability to meet or exceed the required specifications
Proposed timeline
Ability to offer additional functionality/Value added features
Total cost
Warranty/Service
Company Overview/Related experience
Payment Terms Offered/Acceptance of ISU's Terms and Conditions.
Read and understood
(Required: Check if applicable)
2 INTENDED RESEARCH PURPOSE AND APPLICATION
The linear test stand will be utilized to simulate an agricultural machine operating at speed in a field
environment but in a controlled environment. Sensors and/or system components found on those
machines will be mounted to the traveling carriage, which will operate at a defined constant speed, with
data collected during the constant velocity period to aid in development and/or validation of
components.
Read and Understood
(Required: Check if applicable)
3 SYSTEM REQUIREMENTS
The system technical and functional requirements are detailed in the document called Linear Test Stand
Requirements_Final (2) requirements and Appendices which can be found and downloaded from the
Attachments tab.
All specifications of the offered equipment are expected to meet, exceed, or be functionally equivalent to the
requirements listed.
Offers that include specifications that vary may be considered, however, ISU has the sole discretion to determine if
the specifications offered meet our needs.
USE ATTRIBUTE 4 BELOW TO DESCRIBE HOW YOUR OFFER MEETS, EXCEEDS, OR VARIES FROM THE
SPECIFICATIONS LISTED.
A BRIEF DESCRIPTION MAY BE ENTERED IN THE COMMENTS FIELD HOWEVER, YOU MUST ALSO ATTACH
DOCUMENTS, DRAWINGS, TECHNICAL SPECS, THAT CLEARLY SHOW HOW YOUR OFFERED EQUIPMENT
COMPARES TO EACH OF THE REQUIREMENTS LISTED IN THE REQUIREMENTS DOCUMENT.
Read and Understood
(Required: Check if applicable)
Page 3 of 14 pages
Deadline: 5/24/2024 02:00 PM (CT)
RFQ-1001001
4 SUPPLIER COMMENTS
Use this field to describe how the equipment offered meets/exceeds the specifications above.
You must attach supporting documentation is the RESPONSE ATTACHMENTS TAB.
(Required: Maximum 4000 characters allowed)
5 FACILITY INFORMATION
The facility that will house this equipment will have the following power options available: 480V 3 phase, 208V
1 & 3 phase, 110V.
The stand will be located in an interior room adjacent to a high bay.
The ceiling height of this space will be at or above 18ft.
Access to the room will be through a 10ft x 10ft opening in the wall.
Delivery address will be 3800 University Blvd. Ames, IA 50010. However, the facility is still under construction
with a target completion date of 11/4/24.
There will be limited access to ISU facilities during University breaks during the periods of 11/27/24 - 11/29/24
and 12/23/24 - 1/1/25. Suppliers' offers should not be dependent on having access to this location or any
ISU services during these periods.
Read and Understood
(Required: Check if applicable)
6 VALUE-ADDED FEATURES
Describe any additional features, options, accessories, etc... that are included in your offer that give added
benefits or value beyond ISU's requirements.
You must attach supporting documentation is the RESPONSE ATTACHMENTS TAB.
(Required: Maximum 4000 characters allowed)
Page 4 of 14 pages
Deadline: 5/24/2024 02:00 PM (CT)
RFQ-1001001
7 PREFERRED CONTRACT INCLUSIONS
Iowa State strongly prefers that the services below are incorporated into your offer. All associated costs including,
but not limited to, travel costs must be included and disclosed in your pricing quotation.
A design review will be conducted prior to any work starting to ensure that all specifications are met, or
limitations are understood and agreed upon by all parties.
ISU should have the opportunity to review the completed unit at supplier's location to ensure specifications
were met and any defects observed can be corrected prior to shipping.
Onsite installation and performance checks should take place within 2 weeks of delivery. ISU and supplier
should determine a mutually agreeable date for training after the machine is installed and fully functional.
Read and Understood
(Required: Check if applicable)
8 Operator and Service Manuals
Contractor shall provide to University at the time it delivers the equipment to University operator and service
manuals that provide instructions for the operation and maintenance of the equipment, including any sub-unit
assemblies and software. A link to online materials providing this information is acceptable. The manuals must be
accurate, current and in English.
Read and understood
(Required: Check if applicable)
9 PROPOSED TIMELINE
Iowa State strongly desires for this equipment to be delivered no later than December 2nd, 2024 AND
be tested and fully functional no later than January 1 2025.
Can you meet these delivery and functionality dates?
If you are not able to meet that timeline, what is your proposed timeline?
PLEASE NOTE - There will be limited access to ISU facilities during University breaks during the periods of 11/27/24
- 11/29/24 and 12/23/24 - 1/1/25. Suppliers' offers should not be dependent on having access to this location or any
ISU services during these periods.
Be specific on the expected dates/lead time as the proposed timeline is a key evaluation factor.
(Required: Maximum 1000 characters allowed)
1 INSTALLATION AND TRAINING
0 Describe the installation and training process. Include details about what services are included and the
approximate timeline for completion.
(Required: Maximum 4000 characters allowed)
Page 5 of 14 pages
Deadline: 5/24/2024 02:00 PM (CT)
RFQ-1001001

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