Lime Reclamation Facility Conveyance Improvements (5% SBE Participation Goal)

Agency: City of Dayton
State: Ohio
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 541611 - Administrative Management and General Management Consulting Services
  • 541618 - Other Management Consulting Services
Posted Date: Aug 15, 2019
Due Date: Aug 29, 2019
Solicitation No: 32
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: 32
Bid Title: Lime Reclamation Facility Conveyance Improvements (5% SBE Participation Goal)
Category: Engineering & Construction
Status: Open

Publication Date/Time:
8/12/2019 12:00 AM
Publication Information:
32
Closing Date/Time:
8/29/2019 12:00 PM
Bid Opening Information:
8/29/2019
Pre-bid Meeting:
8/20/2019
Contact Person:
Liz Zelinski 937-333-6134
Related Documents:

Attachment Preview

DEPARTMENT OF PUBLIC WORKS
DIVISION OF CIVIL ENGINEERING
INVITATION TO BID
LIME RECLAMATION FACILITY CONVEYANCE IMPROVEMENTS
(5% SBE PARTICIPATION GOAL)
Bids will be received by the Director, Department of Public Works, City of Dayton, Ohio until 12:00 o’clock NOON,
Dayton time, THURSDAY, AUGUST 29, 2019 for the following improvement in accord with the bid forms, plans, and
specifications therefore on file in the office of the City Engineer. Bids must be deposited in the Bid Box located in the
Fifth Floor reception area. The Bid Opening will be held in the City Commission Chambers.
A mandatory pre-bid conference will be held at 11:00 o’clock a.m., Dayton time, TUESDAY, AUGUST 20, 2019 in the
City Commission Chambers, located on the Second Floor of the City Hall, 101 West Third Street, Dayton, Ohio.
Small Business Enterprise (SBEs) subcontract bidders on this project must be certified with the City of Dayton Human
Relations Council as such. Prime Contractors must attend the pre-bid conference meeting in its entirety. Any
company not present for the entirety of the pre-bid conference will be prohibited from bidding on this project as a prime
contractor. The purpose of the pre-bid conference is to explain Section 35.14, 35.15 and 35.16 of the City of Dayton’s
Revised Code of General Ordinances (R.C.G.O.) regarding Equal Employment Opportunity, along with various rules and
regulations of the Human Relations Council regarding the utilization of Small Business Enterprise (SBEs) under the
City’s Procurement Enhancement Program (PEP).
The City of Dayton encourages all bidders to review the list of certified companies in our Procurement
Enhancement Program at http://daytonhrc.org/business-technical-assistance/certification/ (click the Certification
Listlink under Procurement Enhancement Program). This Project is being bid with a 5% SBE participation goal. A
company must be certified as SBE for the SBE goal at the time of the bid opening and must be pre-qualified to perform
the proposed subcontracted work. You are advised to obtain a copy of the company’s certification letter and to review the
Certification List. The participation must be submitted with your bid form on the PEP-Certified SBE Participation
Form” (for the SBE goal) provided by the City of Dayton Human Relations Council (HRC). Participation Forms must
be completely filled out in accordance with the instructions listed on the forms. Any total or partial request for waiver of
the SBE goal must be submitted on the enclosed “PEP Participation Commitment and/or Waiver Request Form.
CHANGES TO THE BID EVALUATION PROCESS
Each Bidder must submit an executed “PEP Participation Commitment and/or Waiver Request Form” to
summarize the Bidder’s overall PEP participation plan and/or to request a full or partial waiver of a PEP
participation goal. For each PEP firm whose participation is being counted toward a goal, a Bidder must also
submit one (1) executed “PEP-Certified SBE/MBE/WBE/DLSB Participation Form” describing the PEP firm’s
participation on the Base Bid and on Alternates. Participation will be evaluated based on the Base Bid plus
Alternates as selected by the awarding department.
If unable to meet the project’s PEP participation goal(s), a Bidder must submit a waiver request with its Bid. A
Bidder must maintain supporting documentation of its Good Faith Efforts to meet the participation goal(s). If
requesting a waiver, documentation of Good Faith Efforts must be submitted to the HRC within two (2) business
days of the Bid Opening date. Bidders will receive no further reminders about this deadline.
A waiver will be granted based on a Bidder’s Good Faith Efforts, and only when the HRC determines that a Bidder has
completed all of the following activities:
1. Solicited the interest of all PEP-Certified Firms having the capability to perform the work of the contract. The Bidder
must solicit this interest at least ten (10) business days before the Bid Opening Date in order to allow the PEP-Certified
Firm sufficient time to respond to the solicitation. Electronic communication will not be deemed as sufficient Good Faith
Efforts, if it is the sole method of communication used.
2. Divided contract work items into economically feasible units to facilitate PEP participation, even when the
Bidder/Proposer might otherwise prefer to perform these work items with its own forces.
3. Negotiated in good faith with PEP-Certified Firms and considered the firms’ prices and capabilities as well as the
contract goals. Rejected PEP-Certified Firms as being unqualified only for reasons based on a diligent investigation of
their capabilities. The Bidder’s standing within its industry; membership in specific groups, organizations, or
associations; and political or social affiliations (for example, union vs. non-union employee status) are not legitimate
causes to reject or not solicit bids from particular PEP-Certified Firms.
4. Provided interested PEP-Certified Firms with plans and specifications at no cost, or directed them to the Greater Dayton
Minority Business Assistance Center (Dayton MBAC) for information about the project’s plans, specifications, and
requirements at least ten (10) business days prior to the Bid Opening Date in order to assist them in responding to a
solicitation.
5. Sought the Dayton MBAC’s assistance or used the services of community organizations; contractors’ groups; local, state
or federal business assistance offices; or similar organizations to find PEP-Certified Firms. Contacting the HRC for a list
of certified companies will not be deemed as sufficient Good Faith Efforts.
NOTE: In determining whether a Bidder has made Good Faith Efforts, the HRC may take into account the performance of
other Bidders in meeting the goal(s). For example, when the apparent low bidder fails to meet a participation goal but others
meet it, the HRC may reasonably raise the question of whether, with additional reasonable efforts, the apparent low bidder
could have met the goal.
If you have questions regarding PEP participation or the waiver request process, please contact the Human
Relations Council at (937) 333-1403.
Description of Improvement
This project consists of upgrading sections of existing 4”
pipe to a 4” pipe lined with a wearing surface more suitable
to the conveyance of abrasive materials. Several sections of
pipe will also be increased in diameter to 5” pipe. New
termination boxes will also be installed.
Location
LIME RECLAMATION FACILITY
CONVEYANCE IMPROVEMENTS
(5% SBE PARTICIPATION GOAL)
Completion Date
200 Calendar Days
CHARGE FOR PLANS AND SPECIFICATIONS: $30.00
IF MAILED, TOTAL CHARGE FOR PLANS AND SPECIFICATIONS,
AND MAILING FEE: $40.00
(NON-REFUNDABLE)
LEGAL NOTICE NO. 32
Sealed bids will be received by the Director of Public Works of the City of Dayton, State of Ohio, until 12:00 Noon,
THURSDAY, AUGUST 29, 2019 for the following improvement:
LIME RECLAMATION FACILITY CONVEYANCE IMPROVEMENTS
(5% SBE PARTICIPATION GOAL)
Information and instructions to bidders may be obtained at the City Engineers Office.
A mandatory pre-bid conference will be held at 11:00 o’clock a.m., Dayton time, TUESDAY, AUGUST 20, 2019 in
the City Commission Chambers, located on the Second Floor of the City Hall, 101 West Third Street, Dayton,
Ohio. Small Business Enterprise (SBE) subcontract bidders on this project must be certified with the City of Dayton
Human Relations Council as such. Prime Contractors must attend the pre-bid conference meeting in its entirety.
Any company not present for the entirety of the pre-bid conference will be prohibited from bidding on this project as a
prime contractor. The purpose of the pre-bid conference is to explain Sections 35.14, 35.15 and 35.16 of the City of
Dayton’s Revised Code of General Ordinances (R.C.G.O.) regarding Equal Employment Opportunity, along with various
rules and regulations of the Human Relations Council regarding the utilization of Small Business Enterprise (SBEs) under
the City’s Procurement Enhancement Program (PEP).
The City of Dayton encourages all bidders to review the list of certified companies in our Procurement
Enhancement Program at http://daytonhrc.org/business-technical-assistance/certification/ (click the Certification
Listlink under Procurement Enhancement Program). This Project is being bid with a 5% SBE participation goal. A
company must be certified as SBE for the SBE goal at the time of the bid opening and must be pre-qualified to perform
the proposed subcontracted work. You are advised to obtain a copy of the company’s certification letter and to review the
Certification List. The participation must be submitted with your bid form on the PEP-Certified SBE Participation
Form” (for the SBE goal) provided by the City of Dayton Human Relations Council (HRC). Participation Forms must
be completely filled out in accordance with the instructions listed on the forms. Any total or partial request for waiver of
the SBE goal must be submitted on the enclosed “PEP Participation Commitment and/or Waiver Request Form.”
Frederick M. Stovall, Director
Department of Public Works
Published in the Dayton Daily News on August 12, 2019 and August 19, 2019.
INSTRUCTIONS
Instructions for submitting a Bid are contained in the Invitation to Bid; the City of Dayton Construction and Material
Specifications dated October 1, 2008, sections 103.01-103.43 and related modifications; the Amendments to the City of
Dayton General Provisions; and any Addendum. A check list of necessary forms to submit with the bid is included in the
bid packet for the bidder’s convenience.
Bids for the LIME RECLAMATION FACILITY CONVEYANCE IMPROVEMENTS (5% SBE PARTICIPATION
GOAL) project will be received by the Director, Department of Public Works, City Hall, 101 W. Third Street, Fifth Floor,
Dayton, Ohio until 12:00 o’clock NOON, Dayton time, on THURSDAY, AUGUST 29, 2019. Each bid shall be enclosed
in a sealed envelope endorsed on the outside of the Envelope LIME RECLAMATION FACILITY CONVEYANCE
IMPROVEMENTS (5% SBE PARTICIPATION GOAL)project, and must be: 1. Deposited in the Bid Box located on
the Fifth Floor Reception Area of the City of Dayton Department of Public Works, City Hall 101 W. Third St., Dayton,
OH, or 2. If mailed, addressed to the “Department of Public Works, Civil Engineering, Business Office, City Hall, 101
W. Third St., Fifth Floor, Dayton, Ohio, 45402.” Bids must be placed in the bid box on the Fifth Floor of City Hall or if
mailed, delivered to the Business Office Counter on the Fifth Floor. Bids delivered to any other location in City Hall or
elsewhere will not be opened and returned as non-responsive. Small Business Enterprise (SBEs) subcontract bidders on
this project must be certified with the City of Dayton Human Relations Council as such. Prime Contractors must attend the
pre-bid conference meeting in its entirety. Any company not present for the entirety of the pre-bid conference will be
prohibited from bidding on this project as a prime contractor.
The City of Dayton encourages all bidders to review the list of certified companies in our Procurement
Enhancement Program at http://daytonhrc.org/business-technical-assistance/certification/ (click the
Certification Listlink under Procurement Enhancement Program). This Project is being bid with a 5%
SBE participation goal. A company must be certified as SBE for the SBE goal at the time of the bid opening
and must be pre-qualified to perform the proposed subcontracted work. You are advised to obtain a copy of the
company’s certification letter and to review the Certification List. The participation must be submitted with your
bid form on the PEP-Certified SBE Participation Form” (for the SBE goal) provided by the City of Dayton
Human Relations Council (HRC). Participation Forms must be completely filled out in accordance with the
instructions listed on the forms. Any total or partial request for waiver of the SBE goal must be submitted on
the enclosed “PEP Participation Commitment and/or Waiver Request Form.”
CHANGES TO THE BID EVALUATION PROCESS
Each Bidder must submit an executed “PEP Participation Commitment and/or Waiver Request Form” to
summarize the Bidder’s overall PEP participation plan and/or to request a full or partial waiver of a PEP
participation goal. For each PEP firm whose participation is being counted toward a goal, a Bidder must
also submit one (1) executed “PEP-Certified SBE/MBE/WBE/DLSB Participation Form” describing the
PEP firm’s participation on the Base Bid and on Alternates. Participation will be evaluated based on the
Base Bid plus Alternates as selected by the awarding department.
If unable to meet the project’s PEP participation goal(s), a Bidder must submit a waiver request with its
Bid. A Bidder must maintain supporting documentation of its Good Faith Efforts to meet the
participation goal(s). If requesting a waiver, documentation of Good Faith Efforts must be submitted to
the HRC within two (2) business days of the Bid Opening date. Bidders will receive no further reminders
about this deadline.
1
The time of completion is 200 Calendar Days
Please direct all technical questions to:
Liz Zelinski
Division of Water Engineering
Department of Water
Phone (937) 333-6134
Fax (937) 333-6768
E-mail liz.zelinski@daytonohio.gov
Each Bid shall be accompanied by a certified check, cashier’s check upon a solvent bank, payable to the City of Dayton,
cash, or a bond executed by a surety company authorized to do business in the State of Ohio for a sum of at least ten
percent (10%) of the amount of the bid submitted, including alternates, as a guarantee that if the bid is accepted, a
Contract will be entered into and its performance properly secured. All certified checks, cashier’s checks, or cash will be
returned to the bidders upon the proper execution and securing of the Contract or rejection of all bids.
NOTE: THIS PROJECT IS STATE OF OHIO SALES TAX EXEMPT
THIS PROJECT IS STATE PREVAILING WAGE

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