Lift Bridge PLC Services, NHDO...

Agency: State Government of New Hampshire
State: New Hampshire
Type of Government: State & Local
NAICS Category:
  • 237310 - Highway, Street, and Bridge Construction
  • 541330 - Engineering Services
Posted Date: Jun 26, 2020
Due Date: Jul 14, 2020
Solicitation No: RFB DOT 2021-04
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Description Bid_# Attachments Addendum Closing Date Closing Time Status Contact Commodity Category
Lift Bridge PLC Services, NHDO... RFB DOT 2021-04 7/14/2020 02:00PM Open Johnson, Steve MISCELLANEOUS SERVICES, No 1 (...

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STATE OF NEW HAMPSHIRE
DEPARTMENT OF TRANSPORTATION
BUREAU OF BRIDGE MAINTENANCE
INVITATION TO BID
The Department of Transportation, Bureau of Bridge Maintenance is soliciting
proposals for providing maintenance and repair of the programmable logic
controller systems for lift bridges including the Sarah Mildred Long Bridge, the
Memorial Bridge, and Various Statewide Bridges during the period July 1, 2020
through June 30, 2023.
The proposal shall specify the bidder’s qualifications and the rate of
compensation for providing these services at the listed facilities.
Specifications and proposal forms may be obtained from the Bureau of Bridge
Maintenance at the address below. Proposals must be completed in both
words and numerals on regular proposal forms.
Proposals shall be placed in two envelopes, with the inner envelope sealed and
plainly marked: Bid for Lift Bridge PLC Services, NHDOT Bureau of Bridge
Maintenance” and addressed to Bureau of Bridge Maintenance, JOM Building,
7 Hazen Drive, PO Box 483, Concord, NH 03302.
Sealed proposals shall be received at the location specified above prior to 2:00
o’clock p.m., prevailing time on July 14, 2020, at which time they will be opened
and read aloud. It shall be the bidders responsibility to ensure the proposal is
deposited as specified. Proposals delivered to the Bureau by alternative means
to hand-delivery are submitted at the sole risk of the bidder. The Department will
not accept responsibility for any reason if the proposal is not received by the
specified time and date. Proposals received after the time for opening bids will
be returned to the bidder unopened.
The right is reserved to waive any informalities in or to reject any or all proposals.
Steve Johnson, P.E.
Administrator
Bureau of Bridge Maintenance
603-271-3667
S:\Bridge-Maintenance\Secure\G&C\Contract - PLC\FY 2021-2023 PLC\Bidding\Invitation to bid PLC.DOC
LIFT BRIDGE PLC SERVICES
BID PROPOSAL FORM
I.
Provide all labor, materials, equipment and transportation necessary to perform programmable logic
controller services for the State of New Hampshire, Department of Transportation including maintenance
and repair services as described in Exhibit B Scope of Services. Proposals shall be submitted in a sealed
envelope marked: “Bid for Lift Bridge PLC Services, NHDOT Bureau of Bridge Maintenanceand
received at the John O. Morton Building lobby located at 7 Hazen Drive Concord, NH until 2:00 PM.,
prevailing time, on July 16, 2020.
II. The award of the contract shall be based on the following criteria and weighting methodology.
CRITERIA
WEIGHT
1. Qualifications
2. Performance History (References)
3. Hourly Rates
30 %
20 %
50 %
Proposers that do not meet the minimum qualifications listed in the Special Provisions (Exhibit A) shall be
disqualified.
III. The firm listed below and licensed in New Hampshire to do business in New Hampshire hereby proposes and
agrees to discharge all elements of the attached Exhibits A Special Provisions, B Scope of Services, and
C Compensation in accordance with the Agreement (Form P-37) and the attached rate sheet (Exhibit C2 of
2.
IV. The contract established between the selected Contractor and NHDOT Bureau of Bridge Maintena nc e
will have a not to exceed amount of $75,000 ($25,000 per fiscal year).
V. BIDS MUST INCLUDE:
Signed Bid Proposal Form (P1 of 2)
General information on Firm: A synopses of the company, years of business, experience
with the service proposed, special areas of expertise (P2 of 2).
Names and phone numbers for at least three references from commercial or industrial
clients for which the company has done similar work (P2 of 2).
Complete Rate Sheet (Exhibit C - 2 of 2).
Do not include Exhibit A, Exhibit B, Exhibit C 1 of 2, or the Agreement (Form P-37).
These will be completed after bids are evaluated)
VI. Any agreement that may result from this proposal shall not be binding on either party until it has been
approved by the New Hampshire Governor and Council.
Signature of Bidder
Name (Print)
Company Name (Print)
________________________________________________
________________________________________________
________________________________________________
Telephone Number
Fax Number
________________________________________________
________________________________________________
P 1 of 2
LIFT BRIDGE PLC SERVICES
General Information on Firm:
Fill in a synopsis of the company, years of business, experience with the service proposed, special
areas of expertise or attach company literature that includes the information.
References:
1. Company Name:_______________________________Telephone #________________
Address: _________________________________
Contact Name:_________________________________
References:
2. Company Name:_______________________________Telephone #________________
Address: _________________________________
Contact Name:_________________________________
References:
3. Company Name:_______________________________Telephone #________________
Address: _________________________________
Contact Name:_________________________________
P 2 of 2
LIFT BRIDGE PLC SERVICES
EXHIBIT “A” – SPECIAL PROVISIONS
1. Upon agreement of both parties additional equipment and/or other facilities belonging to the
Department of Transportation may be added to the contract.
2. Any failure of the contractor to meet the requirements of this contract shall constitute an
event of default and provide justification for the contracting agency to immediately terminate
the contract.
3. Failure to meet the requirements of this contract by the contractor, will automatically grant
the approval for the New Hampshire Department of Transportation to hire another contractor
to complete repairs at the contractor’s expense.
4. Bidders need to have a minimum of 5 years’ relevant programmable logic controller lift
bridge related work experience. The experience must include troubleshooting problems
remotely and physically at lift bridges and the bidder shall provide references for that work.
5. This contract requires performing duties in potentially adverse working environments, which
may include exposure to all types of weather and work at extreme heights.
6. Work requires an understanding and ability to comply with of United States Coast Guard
requirements.
7. All work shall be conducted so as to interfere as little as possible with the Department of
Transportation business and to limit inconvenience to the traveling public. Except for critical
deficiencies, the work shall occur during normal Department working hours 7:00 am to 3:30
pm on non-weekend, non-holiday dates unless otherwise approved by the Department.
8. The Bureau of Bridge Maintenance operates in accordance with the Department of
Transportation’s Environmental Policy, which seeks to minimize or eliminate negative
impacts to the environment. The contractor shall conduct their work in a manner consistent
with this policy.
9. The contractor shall conduct his work activities in a safe manner so as to protect Bureau of
Bridge Maintenance personnel as well as the public. The contractor, at their own expense,
shall furnish safety devices and take other precautions whenever required to protect life and
property. In certain instances, additional safety measures may be required due to a lift
bridge’s unique characteristics.
10. This form contract (Form P-37, attached), shall be completed by incorporating the service
requirements and price conditions established by the contractor’s proposal and shall be
promptly executed by the successful bidder and the State of New Hampshire following
notification of award. This contract form shall be part of all proposals and may not be
omitted, waived, or modified.
Exhibit A 1 of 2
Contractor’s Initials _____
Date _____
S:\Bridge-Maintenance\Secure\G&C\Contract - PLC\FY 2021-2023 PLC\Bidding\Exhibit A Special Provisions.DOC
LIFT BRIDGE PLC SERVICES
11. The Contractor acknowledges and agrees that this Agreement was entered into following the
coronavirus disease 2019 (COVID-19) outbreak. The Contractor agrees that to the extent the
COVID-19 outbreak, or any federal, state or local orders, regulations, rules, restrictions, or
emergency declarations relating to COVID-19, disrupt, delay, or otherwise impact the Scope
of Services to be performed by the Contractor as set forth in EXHIBIT B of this Agreement,
any such disruption, delay, or other impact was foreseeable at the time this Agreement was
entered into by the Parties and does not excuse the Contractor’s performance under this
Agreement. The Contractor agrees that any such impact, including any disruption to supply
chains, workforce reductions, delays or interruptions in performance, or other effects on
businesses, are not the fault of the State and the Contractor may not seek damages against the
State for any such impacts.
If the Contractor experiences or anticipates any such COVID-19-related impacts to this
Agreement, the Contractor shall immediately notify the Contracting Officer. In the event of
any COVID-19-related impact or anticipated impact to this Agreement, the Contracting
Officer shall have the right to temporarily modify, substitute, or decrease the Services,
without the approval of the Governor and Executive Council, upon giving written notice to
the Contractor. The State’s right to modify includes, but is not limited to the right to modify
service priorities, including how and when Services are delivered, and expenditure
requirements under this Agreement so as to achieve compliance therewith, provided such
modifications are within the Scope of Services and cost limitations of this Agreement. By
exercising any of the rights described within this subsection, the State does not waive any of
its right under this Agreement.
In the event that a modification by the State under this subsection would result in a reduction
of Services that cannot be supplemented during the remaining term of this Agreement with
either replacement or substituted services of substantially similar value, the Parties shall
submit an amendment to this Agreement with a commensurate reduction in the price. In order
to facilitate reconciliation of services performed under this Agreement, the Contractor shall
submit weekly reports detailing the following for any service not fully performed pursuant to
the terms of the Agreement:
1) The services required to be performed under the terms of this Agreement as written;
2) The services actually performed;
3) Any replacement or substituted services performed with reference to the associated
unperformed contracted services.
Exhibit A 2 of 2
Contractor’s Initials _____
Date _____
S:\Bridge-Maintenance\Secure\G&C\Contract - PLC\FY 2021-2023 PLC\Bidding\Exhibit A Special Provisions.DOC

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