Licensing, Land Use, and Permitting, Enterprise Application Project (LLP Project)

Agency: City of Commerce City
State: Colorado
Type of Government: State & Local
NAICS Category:
  • 541511 - Custom Computer Programming Services
  • 541512 - Computer Systems Design Services
  • 541519 - Other Computer Related Services
  • 541611 - Administrative Management and General Management Consulting Services
  • 541620 - Environmental Consulting Services
  • 541990 - All Other Professional, Scientific, and Technical Services
Posted Date: Jul 31, 2020
Due Date: Aug 21, 2020
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Licensing, Land Use, and Permitting, Enterprise Application Project (LLP Project)
  • Department: Information Technology
  • Start Date: 07/17/2020 11:00 AM
  • Close Date: 08/21/2020 5:00 PM

The City of Commerce City (“City”) is seeking proposals from qualified entities (“Respondents”) experienced in providing, installing, training and configuring a Licensing, Land Use and Permitting (“LLP”) Enterprise Management Software. The design will include a single system for a comprehensive software system that can assist the City of Commerce City in the regulatory processes to include, but not limited to the following: land use application permitting and review, building permit review and approval, code enforcement tracking and issuance of violations. The City of Commerce City is currently using two systems.

Software as a Service (“SaaS”) is the preferred solution, but an onsite installation is not a disqualification. The solution should interface with a geographic information system (“GIS”)-centered database. The system should track all types of processes throughout their lifecycles (i.e., starting with an application, through its review and approval, depending on permit type). The solution should improve customer service and provide an online portal and mobile solution for external customers and staff use. The purpose of this document is to establish a key set of requirements that will be used to reach a decision to select one or more Respondents to be the City’s Contractor(s) for this project. The selected Respondent(s) will enter into an agreement (a draft of which is attached to this RFP as Attachment B; terms will be subject to negotiation) with the City.

This Request for Proposals (“RFP”) provides a general description of services, describes the submittal requirements and criteria, and outlines the selection process. Responses to this RFP (“Proposals”) should serve as a complete and detailed approach to the provision of services. Submission requirements and deadlines are detailed in this RFP:

  • Questions regarding RFP requirements must be received in writing by Kevin Remus, IT Project Manager, in writing at kremus@c3gov.com by 12:00pm (noon), MT on August 14, 2020.
  • Pre-submission Phone Conference with Respondents is scheduled for Monday, August 3rd from 10:00 - 11:00 AM. The Zoom call in number will be emailed prior to the call. RSVP by July 31, 2020 with Kevin Remus by sending an email to kremus@c3gov.com Proposals must be received by 5:00 p.m. MST, on August 21, 2020.
  • Proposals containing the information required by this RFP, in the format described below, must be received no later than 5:00 PM MST on August 21, 2020. Proposals shall be submitted in a sealed envelope and plainly marked “2020-002 LLP Enterprise Application Project” on the outside of the sealed envelope.

Proposals must be submitted to:
Kevin Remus, IT Project Manager
City of Commerce City
7887 E. 60th Ave
Commerce City, CO 80022

  • It is the sole responsibility of each Respondent to ensure its Proposal is received by the City by the date and time stated in this RFP. Late Proposals will not be accepted.

The City reserves the right to modify this RFP or the selection process and criteria, to cancel this RFP, to reject or accept any Proposal, and to waive any informalities or irregularities in any Proposal, without liability, at any time.

All Proposals shall become the property of the City, will not be returned, and will become a public record. Respondents may request parts of their Proposals to remain confidential by indicating such in the Proposals and on the appropriate proprietary or financial pages, which must be clearly marked. The City will take reasonable steps to keep confidential only documents actually prevented from disclosure under the Colorado Open Records Act (“CORA” or “Act”), C.R.S. § 24-72-201, et seq. An entire Proposal shall not be marked or identified as confidential. By submitting a Proposal, each Respondent agrees to hold harmless and release the City from any claims arising from the release of confidential or proprietary information not clearly designated as such by the Respondent or where the City has notified the Respondent of a request, and from any claims arising from the release of documents not protected from disclosure under the Act.

Respondents should not take any actions to promote or advertise their submittals except as permitted in this RFP. After the release of this RFP, Respondents shall not make any direct or indirect contact with members of the Selection Committee, the City Council or media on the subject of this RFP, except in the course of City-sponsored presentations. Violation of these rules is grounds for disqualification.

Associated Documents
RFP
Attachment A - LLP Requirements Public Works
Attachment B - Draft Agreement for Services

Attachment Preview

Meeting
LiceNnotess-Aingengda, Land Use, and Permitting,
En++t+erprise ADatpe plication Project (LLP Project)
2020
REQUEST FOR PROPOSALS
City of Commerce City, Colorado
Information Technology Department
SECTION
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TABLE OF CONTENTS
Invitation
City Information
Introduction and Project Scope
Required Qualifications
Selection Schedule/Key Dates
Selection Process
Selection Criteria
Pre-Submission Phone Conference
Method of Submittal
Form of Proposal
ATTACHMENTS
ATTACHMENT A Requirements
ATTACHMENT B Draft Contract Agreement
PAGE
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4
4
6
8
10
11
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13
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City of Commerce City
Request for Proposals
2020 LLP Enterprise Application Project
1 of 16
1. INVITATION
The City of Commerce City (“City”) is seeking proposals from qualified entities
(“Respondents”) experienced in providing, installing, training and configuring a Licensing, Land
Use and Permitting (“LLP”) Enterprise Management Software. The design will include a single
system for a comprehensive software system that can assist the City of Commerce City in the
regulatory processes to include, but not limited to the following: land use application permitting
and review, building permit review and approval, code enforcement tracking and issuance of
violations. The City of Commerce City is currently using two systems.
Software as a Service (“SaaS”) is the preferred solution, but an onsite installation is not a
disqualification. The solution should interface with a geographic information system (“GIS”)-
centered database. The system should track all types of processes throughout their lifecycles (i.e.,
starting with an application, through its review and approval, depending on permit type). The
solution should improve customer service and provide an online portal and mobile solution for
external customers and staff use. The purpose of this document is to establish a key set of
requirements that will be used to reach a decision to select one or more Respondents to be the
City’s Contractor(s) for this project. The selected Respondent(s) will enter into an agreement (a
draft of which is attached to this RFP as Attachment B; terms will be subject to negotiation) with
the City.
This Request for Proposals (“RFP”) provides a general description of services, describes the
submittal requirements and criteria, and outlines the selection process. Responses to this RFP
(“Proposals”) should serve as a complete and detailed approach to the provision of services.
Submission requirements and deadlines are detailed in this RFP:
Questions regarding RFP requirements must be received in writing by Kevin Remus, IT
Project Manager, in writing at kremus@c3gov.com by 12:00pm (noon), MT on August 14,
2020.
Pre-submission Phone Conference with Respondents is scheduled for Monday, August 3rd
from 10:00 - 11:00 AM. The Zoom call in number will be emailed prior to the call. RSVP
by July 31, 2020 with Kevin Remus by sending an email to kremus@c3gov.com Proposals
must be received by 5:00 p.m. MST, on August 21, 2020.
Proposals containing the information required by this RFP, in the format described
below, must be received no later than 5:00 PM MST on August 21, 2020. Proposals
shall be submitted in a sealed envelope and plainly marked “2020-002 LLP Enterprise
Application Project” on the outside of the sealed envelope. Proposals must be submitted
to:
Kevin Remus, IT Project Manager
City of Commerce City
7887 E. 60th Ave
City of Commerce City
Request for Proposals
2020 LLP Enterprise Application Project
2 of 16
Commerce City, CO 80022
It is the sole responsibility of each Respondent to ensure its Proposal is received by the
City by the date and time stated in this RFP. Late Proposals will not be accepted.
The City reserves the right to modify this RFP or the selection process and criteria, to cancel this
RFP, to reject or accept any Proposal, and to waive any informalities or irregularities in any
Proposal, without liability, at any time.
All Proposals shall become the property of the City, will not be returned, and will become a public
record. Respondents may request parts of their Proposals to remain confidential by indicating such
in the Proposals and on the appropriate proprietary or financial pages, which must be clearly
marked. The City will take reasonable steps to keep confidential only documents actually
prevented from disclosure under the Colorado Open Records Act (“CORA” or “Act”), C.R.S. §
24-72-201, et seq. An entire Proposal shall not be marked or identified as confidential. By
submitting a Proposal, each Respondent agrees to hold harmless and release the City from
any claims arising from the release of confidential or proprietary information not clearly
designated as such by the Respondent or where the City has notified the Respondent of a
request, and from any claims arising from the release of documents not protected from
disclosure under the Act.
Respondents should not take any actions to promote or advertise their submittals except as
permitted in this RFP. After the release of this RFP, Respondents shall not make any direct or
indirect contact with members of the Selection Committee, the City Council or media on the
subject of this RFP, except in the course of City-sponsored presentations. Violation of these rules
is grounds for disqualification.
City of Commerce City
Request for Proposals
2020 LLP Enterprise Application Project
3 of 16
2. CITY INFORMATION
The City of Commerce City is a home-rule municipality operating under a Council-Manager form
of government. The administrative functions of the City are conducted by nine departments. The
following is a listing of each department and the number of full-time employees who may create
informational assets in each department:
Community Development
City Manager’s Office
Finance
Parks, Recreation & Golf
Human Resources
Information Technology
City Attorney
Police
Public Works
431
13
23
129
7
20
5
178
82
3. INTRODUCTION and PROJECT SCOPE
The City is currently using two systems to manage Licensing, Land Use and Permitting Enterprise
Management Software solutions. The City wants to migrate to a single solution that can be utilized
by different divisions of the City as well as customers / public doing business with the City.
The Hansen system is currently being used for
General Business Licensing
Contractor Licensing
Specialty Business Licensing
Cannabis and Liquor Licensing
Trade Licenses
Renewal of Licensing
Review of Licensing
The system is also used for processing, approval and issuance.
The Accela is not currently being used heavily as part of the Planning process. However, the
Accela Planning Application has the Features and Capabilities the City wants to have in a new
system:
City of Commerce City
Request for Proposals
2020 LLP Enterprise Application Project
4 of 16

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