Library Materials & Related Services

Agency: City of San Bernardino
State: California
Type of Government: State & Local
  • 76 - Books, Maps, and Other Publications
Posted Date: Oct 15, 2018
Due Date: Oct 25, 2018
Solicitation No: F-19-17
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
rfp/rfq number documents description type closing date
F-19-17 RFP F-19-17 Library Materials & Related Services RFP

October 25, 2018

3:00 PM, PST

Attachment Preview

October 15, 2018
The City of San Bernardino (City) invites bids from qualified vendors for:
Library Materials and Related Services
Parties interested in obtaining a copy of this RFP F-19-17 may do so by accessing the
City of San Bernardino Web Page at > How Do I > Request> for Bids
> City Finance Department- Purchasing beginning October 15, 2018 or by faxing
their request to (909) 384-5043, attention Vanessa Slouka, Accounting Assistant.
Please include the following information in your request: name and address of firm;
name, telephone and facsimile number of contact person; specify RFP F-19-17.
Copies of the RFP may also be obtained by calling Vanessa Slouka at (909) 384-5346
or in person at Vanir Tower, 290 N. "D" St., 3rd floor, Purchasing Division, San
Bernardino, CA 92401.
From the issuance date of this Request for Proposal until a Vendor is selected and the
selection is announced, Proposers are not permitted to communicate with any City staff
or officials regarding this procurement, other than during interviews, demonstrations,
and/or site visits, except at the direction of Vanessa Slouka, Accounting Assistant the
designated representative of the City of San Bernardino. Contact with anyone not
designated will result in elimination from the bid process.
Closing Date: Proposals must be submitted before 3:00 PM, PST, October 25, 2018
at 290 North “D” Street, 3rd Floor, Finance Department, San Bernardino CA 92401.
Issuance of this RFP and/or receipt of proposal does not commit City to award a
Vanessa Slouka
Accounting Assistant
RFP F-19-17
Library Materials and Related Services
RFP F-19-17
Library Materials and Related Services
City of San Bernardino, Finance Department
Purchasing Division
Proposal Documents to Be Returned by Bidder
RFP F-19-17
Copy of Contractor License (if applicable)III Bid Content and Forms, General Specification #35,
Instructions to Offeror(s) / Bidders
Bidder Experience, Competency, Qualification and Profile (Vendor Document) III
Proposal / Bid Content Forms
Bidder Identification III Bid Content and Forms
Addendum Received (City Form) III Bid Content and Forms
Pricing Form or Fee Schedule (SEALED envelope) (Vendor Form)
One (1) signed original of Proposal
Two (2) copies of Proposal
120 Day Bid Validity Statement III Bid Content and Forms
Authorized Signatures (City Form) III Bid Content and Forms
References III Bid Content and Forms
Proper Identification and Submittal of Proposal Instructions to Bidders
Proposer(s) are requested to submit this checklist completed with all bid
documents. This list may not be reflective of all documents necessary for
A. Pre-Bid Conference/Job Walk
B. Examination of Bid Documents
1. By submitting a proposal, the proposer represents that it has thoroughly
examined and become familiar with the items required under this RFP and
that it is capable of quality performance to achieve the City's objectives.
2. The City reserves the right to remove from its mailing list for future RFPs,
for an undetermined period of time, the name of any proposer for failure
to accept a contract, failure to respond to two (2) consecutive RFPs
and/or unsatisfactory performance. Please note that a “No Proposal” is
considered a response.
C. Addenda
Any City changes to the requirements will be made by written addendum to this
RFP. Any written addenda issued pertaining to this RFP shall be incorporated
into the terms and conditions of any resulting Purchase Order. The City will not
be bound to any modifications to or deviations from the requirements set forth in
this RFP as the result of oral instruction.
2. Submitting Requests
a. All questions, clarifications or comments shall be put in writing and
must be received by the City no later than 3:00 PM, October 18,
2018 and emailed to:
Vanessa Slouka:
Fax: (909)384-5043
b. The exterior envelope or email Subject line of all requests for
clarifications, questions and comments must be clearly labeled,
“Not an Offer.” The City is not responsible for failure to respond
to a request that has not been labeled as such.
c. Inquiries received after 4:00 PM October 18, 2018 will not be
3. City Responses
Responses from the City will be communicated in writing to all recipients
of this RFP, by a posting to our website, by the close of
business October 22, 2018.
For automatic electronic notifications, please visit our Homepage and
register for SB Connect. If you are not registered for SB Connect, you
may view or download any Addenda at > How Do I >
Request > for Bids > City Finance Department- Purchasing.
D. Submission of Bids
1. Date and Time
All bids are to be submitted to the City of San Bernardino, Attention:
Vanessa Slouka, Accounting Assistant, BEFORE 3:00 PM, PST, October
25, 2018, bids received at or after 3:00 PM will be rejected by the City
as non-responsive.
2. Address
Proposals shall be addressed as follows:
City of San Bernardino
Finance Department
290 N. "D" Street, 3rd Floor
San Bernardino, CA 92401.
Proposals may be delivered in person to the above address.1st floor,
Information Center, at the above address.
3. Identification of Bids
Proposer(s) shall submit a SEALED proposal package consisting of:
a. one (1) signed original proposal and price form
b. two (2) copies of proposal and price form
The proposal package shall be addressed as shown above, bearing the proposer’s
name and address and clearly marked as follows:
RFP F-19-17:
Library Materials and Related Services

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