Lewis Residence Hall Improvements

Agency:	University of Kansas
State:	Kansas
Type of Government:	State & Local
Posted Date:	Apr 20, 2023
Due Date:	Apr 25, 2023
Solicitation No:	082-13289
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

082-13289 Addendum 3

Issue Date: 4/10/2023

Questions Deadline: 4/18/2023 12:00 PM (CT)

Response Deadline: 4/25/2023 02:00 PM (CT)

KU Purchasing Services

Contact Information

Address: Purchasing Services

Carruth-OLeary

Rm. 20

KU Purchasing Services -Carruth-OLeary

1246 W. Campus Rd.

Lawrence, KS 66045-7505

Phone: (785) 864-5613

Fax:

(785) 864-3454

Email: jbellucci@ku.edu

Page 1 of 7 pages

Deadline: 4/25/2023 02:00 PM (CT)

082-13289 Addendum 3

Event Information

Number:

082-13289 Addendum 3

Title:

Lewis Residence Hall Improvements

Type:

Request for Proposal

Issue Date:

4/10/2023

Question Deadline: 4/18/2023 12:00 PM (CT)

Response Deadline: 4/25/2023 02:00 PM (CT)

Notes:

The University of Kansas, on behalf of KU Endowment, hereby invites statements of

qualifications from firms who wish to be considered to serve as the Architect /

Engineer for the indicated project, pursuant to the Kansas Board of Regents -

Procedures for Implementation of the State Educational Institution Project Delivery

Construction Procurement Act and its statutory authority under KSA 76-7, 125, et

seq. A written

copy of these procedures is available upon request from KU-FPD.

Bid Activities

Question Deadline

4/18/2023 12:00:00 PM (CT)

Questions requesting clarification of the Solicitation must be submitted through the eUniversity’s Ebid Questions Tab,

prior to 12:00 Noon CT on April 18, 2023. Each question or clarification should reference the appropriate

Solicitation section.

Bid Close Date and Time

4/23/2023 2:00:00 PM (CT)

Due to Procurement Services working from home bids are to be submitted online via KU's eBid system ONLY. Sealed

electronic bids will be received until 2:00pm local time on April 23, 2023.

Bid Attachments

082-13289 Lewis Hall Addend 3 remove JCP language.pdf

082-13289 Lewis Hall Addend 3 remove JCP language

082-13289 Lewis Hall Addend 2 Q&A.pdf

Addendum 2 - Q&A and note to bidders

082-13289 Lewis Hall Addend 1.pdf

082-13289 Lewis Hall Addend 1 - Update bid close date.

_082-13289 Lewis Residence Improvements bid doc.pdf

082-13289 Lewis Residence Improvements bid doc

Exhibit A - Architectural Program_FPD_Lewis Residence

Hall_Improvements_13289_2023_03_01.pdf

Exhibit A - Architectural Program_FPD_Lewis Residence Hall_Improvements

Exhibit B - KU-146a Rev 11-22 (KU Purchasing) FINAL.pdf

Exhibit B - KU-146a Rev 11-22 (KU Purchasing) FINAL

Exhibit C - AIA B101-2017_KU-Ver-05_Proj-000-00000_Proj-Name-

Template_DRAFT_KUEA.pdf

Exhibit C - AIA B101-2017_KU-Ver-05_Proj-000-00000_Proj-Name-Template_DRAFT

View Online

Page 2 of 7 pages

Deadline: 4/25/2023 02:00 PM (CT)

082-13289 Addendum 3

Bid Attributes

1 Method of Payment

The University of Kansas recognizes the importance of expediting payments to our vendors and suppliers. We are

asking all of our vendors and suppliers to enroll in one of the following electronic payment options: Virtual AP Card

or ACH.

Please choose your method of preferred payment by using the drop down box.

Virtual AP Card is a Visa-based payment card in lieu of a check or standard P-Card to pay for certain purchases

when using the University’s on-line procurement system. Supplier would be required to submit an invoice for the

transaction. No additional charges will be allowed for using the Virtual AP Card.

ACH is an electronic payment program in lieu of a check to pay for purchases. Supplier would be required to submit

an invoice for the transaction. No additional charges will be allowed for using the ACH payment program.

I choose Virtual AP Card

(Required: Check only one)

I choose ACH

2 Submitting Required Documentation - During COVID 19

Each Bidder must attach documents electronically in the Response Attachments Tab of the bid document. To be

given consideration for award, your proposals MUST be received electronically no later than the close date and

time posted in the RFP documents.

All bids must be submitted electronically through this eBid system. No hard copies of bids can be accepted at this time.

If you have any questions, please contact the buyer contact listed in the bid document.

3 State and Local Governmental Entities

State and Local Governmental Entities including but not limited to the Kansas Board of Regents and its member

institutions; KU Medical Center, Kansas State University, Fort Hayes State University, Emporia State, Pittsburg State,

and Wichita State University, as well as Douglas County, City of Lawrence, local Unified School Districts (USD's)

other City and County etc....are permitted to utilize contracts administered by the University of Kansas. Conditions

included in this contract shall be the same for State and Local Governmental Entities. The University has no

responsibility for payments owed by State and Local Governmental Entities. The supplier must deal directly with the

State and Local Governmental Entities. Bidders shall select from available responses provided, to indicate whether

they will offer pricing to the University of Kansas. Refusal could be a consideration in award of this contract.

Yes No

(Required: Check only one)

Page 3 of 7 pages

Deadline: 4/25/2023 02:00 PM (CT)

082-13289 Addendum 3

4 State of Kansas Tax Clearance Certificate

Tax Clearance: The University of Kansas strongly supports the State of Kansas Tax Clearance Process. Vendors

submitting bids or proposals which exceed $25,000 shall include a copy of a Tax Clearance Certification with their

submittal. Failure to provide this information may be cause for rejection of vendor's bid or proposal. Tax Clearances

may be obtained at the following website: http://www.ksrevenue.org/taxclearance.html A “Tax Clearance” is a

comprehensive tax account review to determine and ensure that the account is compliant with all primary Kansas

Tax Laws administered by the Kansas Department of Revenue (KDOR) Director of Taxation. Information pertaining

to a Tax Clearance is subject to change(s), which may arise as a result of a State Tax Audit, Federal Revenue Agent

Report, or other lawful adjustment(s). INSTRUCTIONS: To obtain a Current Tax Clearance Certificate, you must: •

Go to http://ksrevenue.org/taxclearance.html to request a Tax Clearance Certificate • Return to the website the

following working day to see if KDOR will issue the certificate • If issued an official certificate, print it and attach it to

your bid response • If denied a certificate, engage KDOR in a discussion about why a certificate wasn’t issued

Bidders (and their subcontractors) are expected to submit a current Tax Clearance Certificate with every bid

response. You must submit this certificate with your bid in the ”Response Attachments” TAB.

Copy of Tax Clearance Certificate is attached.

(Required: Check if applicable)

5 W-9

Please attach a copy of your W-9 dated within the last 12 months. Form can be downloaded at

http://www.irs.gov/pub/irs-pdf/fw9.pdf

Copy of W-9 is attached.

(Required: Check if applicable)

6 Attach 3 references

Provide at least three (3) references that have purchased similar items or services from the vendor in the last two

(2) years.

3 references are attached

(Required: Check if applicable)

Bid Lines

1 Proposed Fee - enter fee in the space provided.

The University will short list based on qualifications. Final selection will be made after the interviews, with the

interview being weighted 80% and fee weighted 20% of the total score.

(Response required)

Quantity: 1 UOM: Proposed Fee

Unit Price: $

Total: $

Supplier Notes:

No bid

Alternate specification

(Attach separate sheet)

Additional notes

(Attach separate sheet)

2 Add Alternate: Replacing VCT flooring with LVT

(Response required)

Quantity: 1 UOM: EA

Supplier Notes:

Unit Price: $

Total: $

No bid

Alternate specification

(Attach separate sheet)

Additional notes

(Attach separate sheet)

Page 4 of 7 pages

Deadline: 4/25/2023 02:00 PM (CT)

082-13289 Addendum 3

3 Add Alternate: Replacing light fixtures

(Response required)

Quantity: 1 UOM: EA

Supplier Notes:

Unit Price: $

Total: $

No bid

Alternate specification

(Attach separate sheet)

Additional notes

(Attach separate sheet)

4 Add Alternate: Repainting units

(Response required)

Quantity: 1 UOM: EA

Supplier Notes:

Unit Price: $

Total: $

No bid

Alternate specification

(Attach separate sheet)

Additional notes

(Attach separate sheet)

5 Add Alternate: Replacing ceiling

(Response required)

Quantity: 1 UOM: EA

Supplier Notes:

Unit Price: $

Total: $

No bid

Alternate specification

(Attach separate sheet)

Additional notes

(Attach separate sheet)

6 Add Alternate: Replacing the kitchenette cabinets and countertop, as well as sink and faucet.(as needed)

(Response required)

Quantity: 1 UOM: EA

Unit Price: $

Total: $

Supplier Notes:

No bid

Alternate specification

(Attach separate sheet)

Additional notes

(Attach separate sheet)

7 Add Alternate: Corridor lighting and paint

(Response required)

Quantity: 1 UOM: EA

Supplier Notes:

Unit Price: $

Total: $

No bid

Alternate specification

(Attach separate sheet)

Additional notes

(Attach separate sheet)

Page 5 of 7 pages

Deadline: 4/25/2023 02:00 PM (CT)

082-13289 Addendum 3

Lewis Residence Hall Improvements

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