Legal Services Workers' Compensation

Agency: Central Florida Regional Transportation Authority
State: Florida
Type of Government: State & Local
NAICS Category:
  • 541110 - Offices of Lawyers
  • 541199 - All Other Legal Services
Posted Date: Aug 21, 2019
Due Date: Sep 20, 2019
Solicitation No: 19-R18
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Solicitation Number: 19-R18

Solicitation Title: Legal Services Workers' Compensation

Proposal Due Date: September 19, 2019, 2:00 pm

Procurement Contact: Nathan Adams
E-Mail: nadams@golynx.com

Status: Open

Comments:

Upcoming Meetings:
PRE-PROPOSAL CONFERENCE DATE AND TIME: Wednesday, August 28, 2019 at 2:00 PM E.S.T. (Not Mandatory) LOCATION: LYNX CENTRAL STATION, 455 N. GARLAND AVE., 2ND FLOOR, ORLANDO, FL 32801

Attachments:
R18-Legal-Services-Workers-Comp-FINAL-190819.pdf

Attachment Preview

REQUEST FOR PROPOSAL (RFP)
19-R18
Legal Services – Workers’ Compensation
Monday, August 19, 2019
Central Florida Regional Transportation Authority
d.b.a.
455 N. Garland Avenue
Orlando, FL 32801
REQUEST FOR PROPOSAL (RFP) COVER PAGE
1. SOLICITATION No: RFP 19-R18
2. ISSUE DATE: Monday, August 19, 2019
3. FOR INFORMATION CONTACT
NAME: Nathan Adams
E-MAIL: nadams@golynx.com
PHONE: 407-254-6226
FAX: 407-254-6375
4. BRIEF DESCRIPTION: The types of services outlined in the Scope of Services include Workers’ Compensation. The Authority may
request additional services from the selected Proposer as needed. The Authority will select the most qualified Proposer(s) for the stated
area.
5a PRE-PROPOSAL CONFERENCE DATE AND TIME: Wednesday, August 28, 2019 at 2:00 PM E.S.T. (Not Mandatory)
5b. LOCATION: LYNX CENTRAL STATION, 455 N. GARLAND AVE., 2ND FLOOR, ORLANDO, FL 32801
6. DEADLINE FOR SUBMISSION OF QUESTIONS/CLARIFICATIONS: Tuesday, September 3, 2019 at 2:00 PM E.S.T.
7. SUBMIT PROPOSAL TO THE FOLLOWING ADDRESS
Central Florida Regional Transportation Authority (LYNX)
Attn: Procurement Department, RFP 19-R05
455 N. Garland Ave
Orlando, FL 32801
8. PROPOSAL SUBMISSION DUE DATE AND TIME
Thursday, September 19, 2019 at 2:00 PM E.S.T.
9. SUBMIT WITH OFFER: ONE (1) Original offer, Seven (7) copies and one (1) PDF copy on CD ROM or flash drive
10. OFFERS WILL NOT BE PUBLICLY OPENED.
11. FIRM OFFER PERIOD: Offers shall remain firm for a period of 120 calendar days from the date specified in Block 8, above or as
amended.
12. If this Proposal is accepted within the period specified in Block 11, above, the Offeror agrees to fully provide the goods and/or
services covered by this solicitation at the prices and timelines specified in the Solicitation.
13. The following Exhibits, if indicated (with an X), are included in this solicitation; (R) indicates that the EXHIBIT is both
included and must be Signed and Returned with the Bidder’s response to the solicitation.
X
EXHIBIT A – Solicitation
Instructions and Conditions
X EXHIBIT B – Scope of Services
X
EXHIBIT C – Proposal Evaluation
Criteria
X
EXHIBIT D – Terms and
Conditions
X
EXHIBIT E – LYNX General
Provisions
R
EXHIBIT F – Proposer’s Offer &
Guarantees
R
EXHIBIT G – Certification
Regarding Debarment
R
EXHIBIT H – Certification Regarding
Lobbying
X
EXHIBIT I – Disadvantage Business
Enterprise
EXHIBIT J – Certification
Regarding Buy America
X EXHIBIT K – Sample Contract
R EXHIBIT L - Pricing Schedule
R
Exhibit M - References and
Licensing Form
R Exhibit N - Non-Collusion
R EXHIBIT O - No Bid (if applicable)
14. DBE: There is a 0% DBE (Disadvantaged Business Enterprise) goal established for this procurement. LYNX has established a
small business goal of 7.6% that cannot and will not be counted toward FTA DBE overall goal participation in accordance
with the guidelines of 49 CFR Part 26.
Solicitation No: 19-R18
Legal Services Workers’ Compensation
EXHIBIT A
SOLICITATION INSTRUCTIONS & CONDITIONS
1. Background
The Central Florida Regional Transportation Authority, (“the Authority” or “LYNX”) is a multi-county special district
created by the Florida Legislature to own, operate, maintain and manage a public transportation system in the area of
Orange, Osceola and Seminole counties. LYNX serves an area of approximately 2,500 square miles with a resident
population of 1.8 million people. Bus service operates from 3:50 a.m. to 3:05 a.m. and provides more than 83,000 rides
each weekday.
LYNX is governed by a five-member Board consisting of representatives from Orange, Osceola, and Seminole
Counties, the City of Orlando, and the Florida Department of Transportation - District V. LYNX provides an array of
transportation services in the form of fixed-route bus services, door-to-door paratransit services, neighborhood flexible
services, and carpool/vanpool services.
2. Knowledge of Conditions
Any person or firm (“Proposer”) submitting a proposal (“Proposal”) in response to this Request for Proposal (“RFP”)
shall examine the scope of work carefully and be informed thoroughly regarding any and all conditions and requirements
that may in any manner affect the work to be performed under the contract to be awarded under this RFP (the
“Contract”). No allowances shall be made because of lack of knowledge of any specifications, conditions or
requirements of this RFP.
3. Omission
Notwithstanding the provision of drawings, technical specifications or other data by LYNX, Proposers shall have the
responsibility of supplying all details required to make an accurate offer of services offered even though such details
may not be specifically mentioned in the scope of work or elsewhere in this RFP.
4. Legal Representation
Akerman LLP is legal counsel to LYNX in connection with this RFP and the Contract to be entered into hereunder. In
the event that Akerman LLP has provided legal services to a Proposer submitting a Proposal, a conflict of interest may
be created. By submitting a Proposal, each Proposer agrees to waive all conflicts created by the prior representation
and consents to Akerman LLP’s continued representation of LYNX in connection with this solicitation and the Contract
to be entered into hereunder.
5. Communications to LYNX – Cone of Silence
All questions pertaining to this RFP, or any matters relating to the Scope of Work, or any questions pertaining to the
RFP or Proposal documents, shall be in writing and shall be sent only to the person identified in Block 3 of the RFP
cover page. Communications sent to any other person at LYNX or at any other address may, in LYNX's sole discretion,
be deemed to be "non-responsive" and LYNX in its discretion may elect to disregard any such questions. LYNX shall
not respond to oral inquiries, and oral statements of any nature by LYNX or any of its representatives may not be relied
upon for any purpose whatsoever.
6. Pre-proposal
See Block 5 of the RFP cover page for whether a pre-proposal meeting (at which questions may be directed to and
answered by LYNX personnel) shall be held in connection with this RFP and, if so, the date and time of such meeting.
A pre-proposal meeting, if held pursuant to this RFP, shall be on the second floor of the LYNX Central Station, located
at 455 North Garland Avenue, Orlando, Florida 32801 (intersection of Amelia Street and N. Garland). Parking is
available at the Centroplex II, located at the corner of Hughey Avenue and Alexander Place. If a pre-proposal meeting
is held, attendance shall be not mandatory in order to submit a Proposal, however, it is recommended. In regard to
questions raised at this meeting, LYNX shall make every reasonable effort to memorialize in writing those questions
and responses by LYNX, and thereafter distribute that document to all persons requesting same. Only written responses
by LYNX in writing may be relied upon; oral responses shall not be considered a part of the RFP or binding on LYNX.
Thus, statements made by LYNX at the pre-proposal meeting may not be relied upon in any way by any person and
{O1562384;3} RFP 19-R05-Exhibit A
Page 1 of 6
Exhibit A
Solicitation No: 19-R18
Legal Services Workers’ Compensation
may not be the basis of any protest. Proposers are cautioned to independently verify any matters stated at the pre-
proposal meeting. Again, only statements which are made by LYNX in writing may be relied upon.
7. Requests for Clarification/Questions
All questions from any Proposer regarding the RFP or matters relating thereto shall be submitted to LYNX in writing
no later than date specified in Block 6 of the RFP cover page. Each question shall identify the section number in this
RFP for which clarification is being requested. LYNX shall respond to all properly submitted questions at least five (5)
business days prior to the date that Proposals are due. All responses shall be sent via email to all persons who have
requested a copy of this RFP and furnished LYNX with a correct email address. All such questions shall be sent to the
contact person listed in Block 3 of the Proposal cover page.
8. Non-solicitation of LYNX during Blackout Period –Cone of Silence
During the period from the date of this RFP, through the period that the LYNX Board of Directors approves the award
of Contract (including any period during which a procurement protest (“Protest”) has been filed and is pending),
Proposers may not directly or indirectly contact any LYNX Board member, any LYNX employee, or LYNX’s legal
counsel regarding this RFP except for questions directed to LYNX as expressly provided in Section 7 above or except
as expressly authorized under the Protest procedure set forth in Section 17. Any prohibited contact may result in the
immediate disqualification of the Proposer from consideration for the award of the Contract and the rejection of any
Protest.
9. Proposal Preparation
Each Proposal shall be made only on this RFP. Each Proposal shall be enclosed in a sealed envelope or package with
the name and address of the Proposer clearly stated. The outside of the envelope shall state the RFP number, title and
due date. All blank spaces in the offer shall be filled in and no changes shall be made in the wording. As consideration
for any Proposer’s Proposal being considered by LYNX in its award of the Contract, each Proposer hereby agrees that
(1) the Proposal shall be on such form as LYNX provides and shall be sealed; and (2) any revocation or modification
of the Proposal shall only be on the same form(s) and submitted in the same manner as the original Proposal was
submitted prior to the date on which the Proposals are due.
10. Submission of Proposals
The Proposer shall submit to LYNX one original, seven (7) copies and one pdf CD-ROM or flash drive of its Proposal,
which shall be received by LYNX no later than the date and time specified in Block 8 of the RFP cover page. The
envelope containing the Proposal shall be marked with the RFP number and title as set forth on the cover page of this
RFP.
Proposals may be hand delivered, mailed or sent via a reputable national courier (such as UPS or Fed-Ex). All
Proposals shall be delivered to the following address:
Central Florida Regional Transportation Authority
d/b/a LYNX
Attn: Procurement Department
455 North Garland Avenue
Orlando, Florida 32801-1518
and shall be received by LYNX by the date and time set forth in Block 8 of the Proposal Cover Page. For example, a
postmark date on a mailed Proposal shall not be considered as being “received”.
If a Proposal is hand delivered, it shall be delivered to the security guard on the first floor at the above address. In
such an event, the Proposer or its agent should request a verification receipt to prove that the submission of its
Proposal was timely.
Any Proposal not timely received may, in LYNX’s sole and absolute discretion, be rejected.
11. Late Proposals
Any Proposal received at the office designated in this RFP after the exact time specified for receipt shall not be
considered unless:
{O1562384;3} RFP 19-R05-Exhibit A
Page 2 of 6
Exhibit A
Solicitation No: 19-R18
Legal Services Workers’ Compensation
(1) It was sent by registered or certified mail not later than the fifth calendar day prior to the date specified for receipt
of Proposals (e.g., a Proposal submitted in response to an RFP requiring receipt of Proposals by the 26th of the month
shall have been mailed by the 21st or earlier in order to be timely);
(2) It was sent by mail and it is determined by the Authority that the late receipt was due solely to mishandling by the
Authority after receipt at the Authority's offices;
(3) It was sent by U. S. Postal Service Express Mail Next Day Service - Post Office to Addressee, not later than 5:00
P.M. at the place of mailing two (2) working days prior to the date specified for receipt of Proposals. The term "working
days" excludes weekends and U. S. Federal holidays.
12. Proposal Modification or Withdrawal
Prior to the date and time set for the receipt of Proposals, a Proposal may be modified or withdrawn by the Proposer.
All such modifications shall be made in writing, either hand delivered, emailed, USPS mailed or sent via a reputable
national courier to the address above for receiving Proposals. Any request to withdraw a Proposal shall be in writing
and received by LYNX (in the same manner as the Proposal was submitted) by no later than the deadline date and time
set forth for the receipt of Proposals. If timely received, LYNX shall return unopened the Proposal if requested to be
withdrawn or returned at the Proposer’s expense. If a modification is timely received by LYNX prior to the date and
time set for the receipt of Proposals, then that modification shall be considered by LYNX as a part of the original
Proposal.
13. Validity/Term of Proposals
Proposals shall be valid for not less than 120 days after the due date and time for the receipt of Proposals. In the event
of a Protest, the 120 day period shall be extended and the Proposals shall remain valid for a period of 90 days after the
earlier of (i) the resolution of the Protest, or (ii) the recommendation of the LYNX Source Evaluation Committee and
the posting of said award (see below), and no further Protest.
14. Revisions and Amendments to the Proposal
LYNX reserves the right in its absolute discretion to revise or amend this RFP, including the scope of work, up to the
time set for receipt of the Proposals. Any such revision or amendment, if any, shall be sent via email to all Proposers
who have requested a copy of this RFP and furnished LYNX with their correct email address. In the event that this
RFP is revised or amended within five (5) business days of the date set for opening Proposals, LYNX may extend the
RFP opening date for up to an additional five (5) business days. The form transmitting the revision or amendment shall
be signed by the Proposer, acknowledging its receipt, and copy of the signed document shall be included in the Proposal
documents. Failure to (i) sign the form transmitting the revision or amendment and (ii) include the signed form
in the Proposal may, in LYNX sole and absolute discretion, result in the rejection of the Proposal.
15. Proposal Rejection
LYNX may at any time reject any (i) Proposal which LYNX deems in its sole and absolute discretion to be incomplete,
(ii) Proposal which LYNX deems in its sole and absolute discretion fails to conform to the requirements of this RFP, or
(iii) Proposal which LYNX deems, in its sole and absolute discretion, takes exception to the Scope of Work. LYNX
reserves the right in any event to (a) waive any informalities or irregularities in any Proposal, which LYNX determines
in its sole and absolute discretion, to be minor, or (b) reject all Proposals and re-solicit the procurement.
16. Proposal Format
The Proposal shall contain a cover letter signed by a person authorized to bind the Proposer (i) agreeing that the Proposal
shall remain valid for not less than 120 days (as extended in the event of a Protest) and (ii) providing a name, physical
address, and email address of such person who is administering the Proposal, who has authority to bind the Proposer and
to whom LYNX may submit notices and writings regarding this RFP. It is to this person and at this email address that
LYNX shall provide notices and other matters regarding this RFP.
Proposals shall be organized as follows:
{O1562384;3} RFP 19-R05-Exhibit A
Page 3 of 6
Exhibit A

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