LEASE OF LARGE TENTS

Agency: State Government of North Carolina
State: North Carolina
Type of Government: State & Local
Posted Date: Jul 13, 2020
Due Date: Jul 20, 2020
Solicitation No: 65-IFB-3000008517
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
65-IFB-3000008517 LEASE OF LARGE TENTS
THIS IS IN SUPPORT OF COVID-19 OPPERATIONS
7/13/2020 7/20/2020 03:00 PM ET
65-

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University of North Carolina at Chapel Hill
Procurement Services
CB#1100, 104 Airport Drive Suite 2700
Chapel Hill, NC 27599-1100
Telephone 919-962-2251 FAX 919-962-0636
BID NUMBER MUST APPEAR ON ALL
QUOTATIONS
AND RELATED CORRESPONDENCE
INVITATION FOR BIDS
Refer ALL Inquiries To Mark Sillman
Phone Number
919/962-9463
Issue Date: 07/13/20
Requisition: 1000580670
BID NUMBER
3000008517
OPENING DATE
07/20/20
NOTICE TO BIDDERS
Bids must be sealed. Bids are subject to the conditions made a part hereof and will be received at this office until 3:00 PM
on the opening date shown above and will then be opened.
Bids will include the supplies, materials, and/or services as described below, delivered "FOB destination Chapel Hill, NC" with all
transportation charges prepaid and included in the bid price, Requested delivery date : 07/10/2020
Bids and/or addenda submitted via facsimile (FAX) machine in response to this Invitation for Bids will not be acceptable. Bids are
subject to rejection unless submitted on this form.
Offer shall be valid for 60 days from date of bid opening unless otherwise stated here ----------------------- days
Prompt Payment Discount ---------------------- % -------------------- days
DELIVERY: Early delivery is requested and bidder is urged to state earliest guaranteed delivery. Delivery will be made from
-------------------------------------------------(city and state) within -------------------------days after receipt of order
LIST: Name, address and telephone number from which service and parts are available.
[ ] YES [ xxx ] NO Mandatory Site Visit/Pre-bid Conference
Date:
Time:
Instructions: It shall be MANDATORY that each Vendor representative be present for a pre-bid site visit on
_____________. Attendees must meet promptly at ______________ Eastern Time at ____________________. All attendees
must sign in upon arrival, and on-time attendance will be strictly enforced. Bids received from prospective Vendors that were not
present for the entire site visit/pre-bid conference may be disqualified from award consideration. The purpose of this visit is for
all prospective Vendors to apprise themselves with the conditions and requirements which will affect the performance of the
work called for by this IFB. No allowances will be made for unreported conditions that a prudent Vendor would recognize as
affecting the work called for or implied by this bid. Vendors are cautioned that any information relayed to attendees during the
site visit, other than that involving the physical aspects of the facility referenced above, and which conflicts with, supersedes, or
adds to requirements in this IFB, must be confirmed by written addendum before it can be considered to be a part of this bid.
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University of North Carolina at Chapel Hill
Procurement Services
CB#1100, 104 Airport Drive Suite 2700
Chapel Hill, NC 27599-1100
Telephone 919-962-2251 FAX 919-962-0636
BID NUMBER MUST APPEAR ON ALL
QUOTATIONS
AND RELATED CORRESPONDENCE
EXECUTION
Certification: By executing this bid, the undersigned Vendor certifies that: (i) this bid is submitted competitively and without
collusion (G.S. 143-54), (ii) none of its officers, directors, or owners of an unincorporated business entity has been convicted of
any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S.
143-59.2), (iii) it is not an ineligible vendor as set forth in G.S. 143-59.1, (iv) no gift has been offered, extended, or promised by
any of its employees or representatives to any University employee associated with preparing plans, specifications or estimates
for this IFB, or in awarding or administering the contract to result from this IFB, or in inspecting or supervising the services to be
rendered (G.S. 133-32), (v) if any of the services to be performed under this IFB will be performed outside the United States by
the Vendor or Vendor's subcontractors, Vendor has disclosed such information in writing to the University (G.S. 147-33.97); (vi)
it acknowledges that the University's internal auditor and State of North Carolina auditors have the right under North Carolina
law to access upon request the Vendor's records and representatives to audit fees and performance associated with procurement
contracts (G.S. 147-64.7), (vii) it and each of its subcontractors for any contract resulting from this IFB complies with the
requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with more than
25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system (G.S.
§143-48.5). False certification may constitute a Class I felony under North Carolina law.
Failure to execute/sign bid prior to submittal shall render bid invalid and it WILL BE REJECTED. Late bids cannot be
accepted.
Bidder:
STREET ADDRESS
CITY & STATE
FEDERAL TAX ID NUMBER
PO BOX NUMBER
ZIP
TELEPHONE NUMBER
TYPE OR PRINT NAME & TITLE OF PERSON SIGNING
TOLL FREE TELEPHONE NUMBER
AUTHORIZED SIGNATURE
DATE
FAX NUMBER
Offer valid for at least 60 days from date of bid opening, unless otherwise stated here: ______ days. After this time, any withdrawal of offer
shall be made in writing, effective upon receipt by the University.
2
University of North Carolina at Chapel Hill
Procurement Services
CB#1100, 104 Airport Drive Suite 2700
Chapel Hill, NC 27599-1100
Telephone 919-962-2251 FAX 919-962-0636
BID NUMBER MUST APPEAR ON ALL
QUOTATIONS
AND RELATED CORRESPONDENCE
UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL
IFB # 3000008517
______________________________________________________
For internal processing, please provide your company's Federal Employer Identification Number or
alternate identification number (e.g. Social Security Number). Pursuant to North Carolina General Statute
132-1.10(b) this identification number shall not be released to the public. This page will be removed and
shredded, or otherwise kept confidential, before the procurement file is made available for public
inspection.
This page is to be filled out and returned with your bid.
Failure to do so may subject your bid to rejection.
ID Number:
______________________________________________________
Federal ID Number or Social Security Number
___________________________________________________
Vendor Name
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University of North Carolina at Chapel Hill
Procurement Services
CB#1100, 104 Airport Drive Suite 2700
Chapel Hill, NC 27599-1100
Telephone 919-962-2251 FAX 919-962-0636
BID NUMBER MUST APPEAR ON ALL
QUOTATIONS
AND RELATED CORRESPONDENCE
Table of Contents
1.0 PURPOSE AND BACKGROUND……………………........................................................................ 5
2.0 GENERAL INFORMATION....................................................................... ......................................... 5
2.1 INVITATION FOR BIDS DOCUMENT............................................................................................ 5
2.2 IFB SCHEDULE………….................................................................................................................. 5
2.3 BID QUESTIONS............................................................................................................................ 6
2.4 BID SUBMITTAL………………………………………................................................................... 6
2.5 BID CONTENTS............................................................................................................................. 6
2.6 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS.................................................................7
2.7 NOTICE TO VENDORS REGARDING TERMS AND CONDITIONS........................................... 7
3.0 METHOD OF AWARD AND BID EVALUATION PROCESS........................................................... 7
3.1 METHOD OF AWARD.......................................................................................................................7
3.2 BID EVALUATION PROCESS.......................................................................................................... 8
4.0 REQUIREMENTS....................................................................... .......................................................... 8
4.1 PRICING....................................................................... ...................................................................... 8
4.2 PRODUCT IDENTIFICATION.......................................................................................................... 8
4.3 TRANSPORTATION AND IDENTIFICATION................................................................................8
4.4 DELIVERY……………………………………….............................................................................. 9
4.5 WARRANTY....................................................................................................................................... 9
4.6 REFERENCES..................................................................................................................................... 9
4.7 SAMPLES/DEMONSTRATION/DESCRIPTIVE LITERATURE.................................................... 9
4.8 INVOICES........................................................................................................................................... 10
ATTACHMENT A: LOCATION OF WORKERS UTILIZED BY VENDOR............................................ 11
ATTACHMENT B: INSTRUCTIONS TO BIDDERS................................................................................ 12
ATTACHMENT C: PRICING FORM ......................................................................................................... 16
ATTACHMENT D: CERTIFICATION OF FINANCIAL CONDITION................................................... 17
4
University of North Carolina at Chapel Hill
Procurement Services
CB#1100, 104 Airport Drive Suite 2700
Chapel Hill, NC 27599-1100
Telephone 919-962-2251 FAX 919-962-0636
BID NUMBER MUST APPEAR ON ALL
QUOTATIONS
AND RELATED CORRESPONDENCE
1.0 PURPOSE AND BACKGROUND
Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.
2.0 GENERAL INFORMATION
2.1 INVITATION FOR BIDS DOCUMENT
The IFB is comprised of the main body of this IFB document, plus the attachments, and any addenda released before contract
award. All attachments and addenda released for this IFB in advance of any contract award are incorporated herein by reference.
All terms in this IFB shall be enforceable as contract terms. The use of phrases such as "shall," "must," and "requirements" are
intended to create enforceable contract conditions.
2.2 IFB SCHEDULE
Event
Issue IFB
Hold Pre-bid Meeting/Site Visit
Submit Written Questions
Provide Response to Questions
Submit Bids
Contract Award
Responsibility
Date and Time
University
University
Vendors
University
Vendors
University
07-13-2020
N/A
NLT 3:00pm EST on 07-14-2020
ASAP
NLT 3:00pm EST 07-20-2020
ASAP
(date subject to change)
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