LCS Paul L. Dunbar Middle School Windows

Agency: City of Lynchburg
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
Posted Date: Dec 14, 2023
Due Date: Jan 17, 2024
Solicitation No: 2024-046
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
due date number name addenda staff contact
01/17/2024 2024-046

LCS Paul L. Dunbar Middle School Windows

Attachments B & C (Design Drawings and Asbestos Removal Drawings) will only be furnished upon request. Contact Matt Marsteller at 434-455-4233 or matthew.marsteller@lynchburgva.gov for the Sheets.

Live Bid Opening (click here)

Addendum No. 1 MCM

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PROJECT MANUAL
FOR
LYNCHBURG CITY SCHOOLS
C/O THE CITY OF LYNCHBURG
Lynchburg City Schools
Paul L. Dunbar Middle School Windows
Invitation For Bid: 2024-046
City Project No.: YS208
Engineering Firm Project No.: 2023.30
Due 3:00 p.m., January 17, 2024
PROCUREMENT DIVISION
3RD FLOOR CITY HALL
900 CHURCH STREET
LYNCHBURG, VA 24504
TELEPHONE (434) 455-3970
Table of Contents
Document
Page #
Advertisement For Bids ................................................................................................................ 2
Bid Form ........................................................................................................................................ 3
Escrow Account Election .............................................................................................................. 5
Equal Opportunity Report Statement......................................................................................... 6
Statement Of Experience .............................................................................................................. 7
Statement Of Available Resources .............................................................................................. 8
Corporate Status Form................................................................................................................. 9
Questions To Bidders/Offerors .................................................................................................. 10
Construction Agreement ............................................................................................................ 11
Lynchburg City Schools, Standard Performance Bond .......................................................... 14
Lynchburg City Schools, Standard Labor And Material Payment Bond ............................ 16
Escrow Agreement ...................................................................................................................... 19
Instructions To Bidders .............................................................................................................. 23
General Conditions ..................................................................................................................... 28
Attachments
Technical Specifications Document 000110 dated October 2023 with an Asbestos Abatement Design
from Hurt & Proffit and a San Air Analysis Report – Attachment A
Design Drawings dated November 27, 2023 – Attachment B (10 Sheets)
Asbestos Removal Drawings – Attachment C (3 Sheets)
Attachments B & C will be furnished only upon request. Please contact Matt Marsteller at 434-455-
4233 or matthew.marsteller@lynchburgva.gov for the Sheets.
1
ADVERTISEMENT FOR BIDS
The City of Lynchburg on behalf of Lynchburg City Schools is seeking sealed bids for IFB 2024-046 LCS
Paul L. Dunbar Middle School Windows” to be received by the City of Lynchburg, Procurement Division,
Third Floor City Hall 900 Church Street, Lynchburg, VA 24504, until no later than 3:00 p.m., January 17,
2024. Received bids will then be publicly opened and read aloud in the City Hall First Floor Conference
Room. A link to a publicly available video/audio conference call will be posted on the Current Solicitations
page of the City’s website prior to the bid opening. All bids received by the posted deadline will be opened
and read aloud on the video/audio conference call.
FedEx, UPS, and the USPS have access to the building to deliver mail/packages to the Procurement
Office. If vendors choose to hand deliver bids, they may be dropped off at the Citizens First Info Center
in the lobby on the First Floor of City Hall Monday – Friday from 8:30 a.m. to 5:00 p.m. A Procurement
Division Staff member will be notified to come and retrieve the bid and time stamp it at that time. Bids
received prior to the time of opening will be securely kept unopened. It is the sole responsibility for the
Bidder to ensure their bid is timestamped prior to the deadline for submission. Please allow additional
time to ensure this is done. As always, late bids will not be considered.
The Scope of Work includes the removal and replacement of the existing windows in the West
Building on both 12th and Monroe Streets. There are also several windows that will be removed
and replaced along the south side of the north elevation of the West Building. The existing windows
will be replaced with new aluminum storefront framing and new glazing.
There is a Deductive Alternate No. 1 for replacement of the windows being removed with the
aluminum storefront details without the applied trim in the areas shown on the Drawings and
labeled as Alternate #1.
The Project Manual and Drawings for this project may be viewed and downloaded from the City’s website:
http://www.lynchburgva.gov/current-solicitations. Drawings by request only as noted above.
An Optional Pre-Bid Conference, followed by a site visit, will be held at 10:00 a.m. on December 13,
2023 in the First Floor Conference Room of City Hall located at 900 Church St. Lynchburg, VA 24504.
Physical on-site walk-through to occur immediately upon conclusion of the Pre-Bid Conference. We will
go to Paul L. Dunbar Middle School 1200-1208 Polk St. Lynchburg, VA 24504. Please ensure you have
a Driver’s License or State issued ID Card to enter the school.
All requests for clarification of or questions regarding this Advertisement for Bids or for additional
information must be made in writing to: Matt Marsteller, CPPB, Procurement Division by email to
matthew.marsteller@lynchburgva.gov and received by 3:00 p.m., January 10, 2024. All posted
clarifications or addenda must be acknowledged on the Bid Form. Failure to acknowledge the addenda may
deem the bid non-responsive. All addenda associated with this project will be posted no later than 3:00 p.m.
on January 12, 2024.
There will be a “Live Bid Opening” link on the City’s website at: www.lynchburgva.gov/current-
solicitations so that the public can observe the proceedings at 3:00 p.m., January 17, 2024. The bid results
will be posted on the City’s Notice of Award Page at: www.lynchburgva.gov/notices-award after award
is made.
PM - 2
Matt Marsteller, CPPB
Contract Specialist
Procurement Division
City of Lynchburg
Third Floor, City Hall
900 Church Street
Lynchburg, Virginia 24504
BID FORM
Dear Mr. Marsteller,
The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals, is
or are named herein and that no person other than herein mentioned has any interest in this bid or in the Construction
Agreement to be entered into; that this bid is made without connection with any other person, company, or parties
making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.
The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,
including without limitation, all drawings and specifications pertaining to "LCS Paul L. Dunbar Middle
School Windows" for Lynchburg City School Board, doing business as Lynchburg City Schools, hereby proposes to
furnish all labor, equipment, materials, and services and to perform all operations necessary to execute and
complete the Work required for the project, in strict accordance with the Contract Documents, The City of
Lynchburg Manual of Specifications and Standard Details, latest edition, all related Virginia Construction Codes
as outlined in the drawings, and Addenda numbered __________ through __________ issued during bidding period
and hereby acknowledged, subject to the terms and conditions of the Construction Agreement for the sum of
LUMP SUM BASE BID: $____________________________________________________ DOLLARS
($
), which shall be referred to hereinafter as the Base Bid.
Deductive Alternate No. 1: Replace the windows being removed with the aluminum storefront details without the
applied trim in the areas shown on the Drawings and labeled as Alternate #1.
Deductive Alternate No. 1: $___________________________
It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all bids
or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals not
specified in the Advertisement for Bids may make the bid irregular and subject to rejection.
If the Construction Agreement is for a lump sum price, unless clearly and specifically indicated otherwise in the
Contract Documents, all unit prices only apply to changes in the Work. The listed bid items are to contain all
necessary costs required for completion of the Work in accordance with the Contract Documents.
If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities listed
on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or eliminate any
quantity or item, and in any case, the unit prices shall be used in determining partial and final payment. It is further
understood that costs to cover all components of the Work as described in the Contract Documents are included in
this bid, even in cases where specific line items are not identified.
We are properly equipped to execute all work of the character and extent required by the Contract Documents, and
we will enter into the Construction Agreement for the execution and completion of the Work in accordance with the
Contract Documents; and we further agree that, if awarded the Construction Agreement, we will commence the Work
on the date stated in the "Notice to Proceed" and will maintain a work force large enough to execute the Work and
all obligations no later than the completion date stated in the Contract Documents.
PM - 3
Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the Construction
Agreement for the execution and completion of the Work in accordance with the Contract Documents:
Bidder's Certified Check issued by
(name of bank) in the amount of:
$
(5% of Base Bid amount) OR Bidder’s Bid Bond for 5% of Base Bid Amount issued by
(name of surety authorized to do business in Virginia).
The undersigned hereby agrees, if awarded the Construction Agreement, to execute and deliver to the Schools within
ten (10) days after his receipt of the Notice of Award, a performance bond and a payment bond, in forms satisfactory
to the Schools, from sureties authorized to do business in Virginia satisfactory to the Schools, in the amount of one
hundred (100) percent of the Base Bid.
The undersigned further agrees that, in case of failure on his part to execute the said Construction Agreement within
the ten (10) days after written notice being given on the award of the Construction Agreement or the failure to deliver
the required performance and payment bonds within the ten (10) days, the monies payable by the Security
accompanying this bid shall be paid to Lynchburg City Schools, Virginia, as liquidated damages for such failure;
otherwise the Security accompanying this Bid shall be returned to the undersigned.
Attached herewith are completed Statement of Experience and Statement of Resources forms which include the
information requested.
The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another
person engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act, or
other law. This bid remains valid and may not be withdrawn for a period of 90 days from this date.
Current Virginia Class A Contractor’s License / Registration No.:
Respectfully submitted,
CONTRACTOR
DATE:
_____
ADDRESS:
______
TELEPHONE:
EMAIL:
______
BY:
(Printed Name)
BY: __________________________________________
(Signature)
ITS:
(Title)
PM - 4

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