LCCC Fine Arts Project Bridge Financing

Agency: Laramie County Community College
State: Wyoming
Type of Government: State & Local
Caegory:
  • 53 - Hardware and Abrasives
Posted Date: Dec 6, 2018
Due Date: Dec 21, 2018
Solicitation No: RFP-19090
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RFP-19090

LCCC Fine Arts Project Bridge Financing

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LARAMIE COUNTY COMMUNITY COLLEGE
Cheyenne Wyoming
Request for Proposals
to provide
LCCC Fine Arts Project Bridge Financing
RFP-19090
Solicited by:
Department of Administration and Finance
Division of Contracting and Procurement
1400 East College Drive
Cheyenne, WY 82007
December 4, 2018
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Request for Proposal:
LCCC Fine Arts Project Bridge Financing
A. Solicitation Intent
Laramie County Community College (LCCC) intends to complete a renovation of its Fine Arts
building and construct a new ~400 seat auditorium. This project was approved by the 2018
Wyoming Legislature. The total project cost is anticipated to be approximately $14 million, with
$7 million dollars being provided by the State of Wyoming, and the remaining $7 million through
various fund sources provided by LCCC.
B. Scope of Work:
1. LCCC has secured its portion of the funding through two primary sources. On November 6,
2018, the voters of Laramie County approved a one mill levy for LCCC and the LCCC
Foundation has secured $1 million in private gifts. These sources will be used to fund LCCC’s
portion of the project costs. The mill levy will generate one mill of revenue each year for
four consecutive years (beginning 2019), and the private funds have been pledged over five
years (2018 through 2023).
2. LCCC intends to immediately finalize the architectural planning for this project, begin the
renovation phase of construction in May 2019, and then begin the construction phase of the
auditorium in July 2019. The renovation phase will reach completion by August of 2020, and
the auditorium phase will reach completion by December 2020.
3. While the voter approved mill levy begins in 2019, LCCC will not actually receive revenues
from the mill levy until September of 2019, and then continuing monthly through August of
2023. LCCC is interested in securing bridge financing which will allow LCCC to finalize
architectural planning between now and April of 2019, and launch all construction activities
in May/July of 2019.
4. The purpose of this request for proposal (RFP) is to secure a flexible and cost-effective
financing mechanism for LCCC to draw upon during the Fine Arts building final design,
renovation and expansion. LCCC anticipates needing a total of $6,702,000 in financing. It is
anticipated that LCCC will draw funds in the following amounts on the following dates:
$852,000
$1,500,000
$2,000,000
$2,350,000
$6,702,000
on January 21, 2019
on July 1, 2019 (estimated draw amount and date)
on October 1, 2019 (estimated draw amount and date)
on January 2, 2020 (estimated draw amount and date)
Total To Be Financed
5. LCCC will pledge, as collateral, its anticipated mill levy revenues (described below)
associated with the voter approved one mill to service the principal and interest payments.
LCCC debt payments would begin October 1, 2019 (the month following the first arrival of
mill levy revenues) and continue until the debt is re-paid. However, LCCC is not interested
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in providing debt payments beyond October 1, 2023, which is one month beyond when the
mill levy revenues end.
6. Below is a table illustrating the estimated mill levy revenues LCCC will receive over time as a
result of the November 2018 mill levy election. The table begins with actual one mill
revenues LCCC received in fiscal year 2018, which is separate from the one mill election in
November. This data is shown in FY18 to benchmark the amount of revenues one mill
brings to LCCC in a most recent complete fiscal year. In the following years (FY19 FY24),
the estimated revenues are escalated 2% each year. The “green” numbers in FY19,
however, are “actuals so far this current year,” which are trending more than a 2%
escalation. The “yellow” cells represent the estimated monthly mill levy revenues LCCC will
receive, from September 2019 August 2023, which are the source of funds for our debt
payments.
PROJECTED MILL LEVY REVENUES
1.02
FY18 Act
31-Jul
$25,178
31-Aug
$34,497
30-Sep
$113,025
31-Oct
$210,276
30-Nov
$436,081
31-Dec
$217,651
31-Jan
$50,444
28-Feb
$27,896
31-Mar
$39,563
30-Apr
$276,134
31-May
$284,835
30-Jun
$44,928
$1,760,507
FY19
$30,121
$33,934
$117,750
$242,382
$444,803
$222,004
$51,452
$28,454
$40,354
$281,656
$290,532
$45,826
$1,829,269
FY20
$30,724
$34,613
$120,105
$247,230
$453,699
$226,444
$52,481
$29,023
$41,161
$287,290
$296,343
$46,743
$1,800,518
FY21
$31,338
$35,305
$122,507
$252,174
$462,773
$230,973
$53,531
$29,603
$41,985
$293,035
$302,270
$47,678
$1,903,172
FY22
$31,965
$36,011
$124,957
$257,218
$472,028
$235,592
$54,602
$30,195
$42,824
$298,896
$308,315
$48,631
$1,941,235
FY23
$32,604
$36,731
$127,456
$262,362
$481,469
$240,304
$55,694
$30,799
$43,681
$304,874
$314,481
$49,604
$1,980,060
FY24
$33,257
$37,466
$70,722
C. LCCC’s specific needs for this bridge financing solution are as follows:
1. LCCC would begin its first debt payment in October of 2019, and continue with either
monthly, quarterly or semi-annual payments (depending on the interests of the lender)
through October of 2023.
2. LCCC desires to have the bridge financing paid in full by October 2023, and is not
interested in making debt payments beyond this time.
3. LCCC is interested in having the ability to repay the debt early, with no penalty, should
revenues become available to do so.
4. LCCC is open to creative approaches (e.g., lines of credit, interest charged only on the
outstanding balance, notes, flexible loans, etc.) to the structure of this bridge financing
solution, beyond what may be described, as long as LCCC debt obligations match in
some acceptable form anticipated mill levy revenues.
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D. Proposal Submission Requirements:
1. Account for the above scope of work, as appropriate.
2. Proposed schedule of debt payment installments, indicating principal, interest and total
payments, designed to merge well with the anticipated mill levy revenues.
3. Interest rate used for proposed financing.
4. Full disclosure of all fees and/or charges associated with proposed financing.
5. Certification from proposer of proposer’s financial capacity to meet LCCC’s anticipated
funding draws.
6. Proposed process for closing, and any required documentation to be provided by LCCC,
along a loan closing scheduled prior to January 21, 2019, in order to allow for the
expected initial draw of $852,000.
E. Proposal Submissions:
1. Proposal submissions should not exceed ten (10) pages in length, and should be
submitted electronically to jspezzano@lccc.wy.edu
2. Proposal submissions are due by 12:00pm on December 21, 2019.
3. The proposals received from this request will be evaluated by a LCCC committee, and
the final decision for award will be based on which proposal best suits LCCC from a cost
and structure perspective. LCCC reserves the right to negotiate any terms, or make
adjustments, with the successful proposer.
4. Proposals will be evaluated and a decision arrived at no later than January 4, 2019.
5. Award of the request for proposal will occur no later than January 7, 2019.
F. Questions:
1. Questions related to this RFP should be submitted to Jamie Spezzano via email only at
jspezzano@lccc.wy.edu no later than December 10, 2018 at 5:00 p.m.
2. LCCC will respond to all questions no later than December 12, 2018.
G. General Requirements:
1. Acceptance of Submissions: LCCC reserves the right to accept or reject any or all
submissions received as a result of this solicitation if they are judged to be
unacceptable, non-responsive, non-conforming, or conditional; to waive minor
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irregularities; or to negotiate with any respondent, in any manner necessary, to serve
the best interests of LCCC.
2. Conflict of Interest: The undersigned firm certifies, under penalty of perjury, that to the
best of their knowledge and belief, no member of the firm has a direct or indirect
interest, financial or otherwise, in the award of this Proposal or in the services to which
the Proposal relates. Additionally, the firm shall identify whether any conflict of interest
or known potential conflict exists regarding the future relationship between LCCC and
your firm. This conflict shall be detailed within proposal response.
3. Firm Representation: Firm’s, by the act of submitting their proposal, represent that:
They have read and understand the RFP document and their submittal is made in
accordance therewith; They have familiarized themselves with the local conditions
under which the work will be done to their satisfaction; and their submittal is based
upon the requirements described in the RFP without exception.
4. Incurred Expenses: Any costs incurred by the respondent in preparing and submitting a
response to this solicitation will be the sole responsibility of the respondent and will not
be reimbursed by LCCC.
5. Non-Collusion: The undersigned firm hereby certifies that is, its officers, partners,
representatives, agents, or employees has not in any way colluded, conspired, or
agreed, directly or indirectly, with any other firm, potential firm or person, in connection
with this RFP, to submit a collusive proposal, or to secure through any unlawful act an
advantage over other firms or LCCC.
6. Property of LCCC: Submitted Proposals and any other information submitted by
respondents in response to this RFP shall become the property of LCCC. Such proposals,
as property of LCCC, are subject to public disclosure as prescribed by Wyoming Statutes.
Proprietary information must be clearly identified in writing and will be protected to the
extent allowable by Wyoming Law and College Policy.
7. Public Information: All information, except that classified as confidential and/or
proprietary, will become public information at the time that the Proposal is awarded in
accordance with applicable sections of the federal “Freedom of Information Act (FOIA)
and Wyoming State Statutes §16-4-201.
8. Submission of Proposals: It is the responsibility of the proposer to carefully examine
this RFP and be familiar with all of the requirements, stipulations, provisions and
conditions of the RFP project. All changes, additions, alterations, or clarifications shall be
done so via a written instrument known as an Addendum. Oral or telephone
interpretations shall not be binding on LCCC.
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